Executive Assistant to CEO

Job Title: Executive Associate to the CEO

Department: Office of the CEO
Location: Ovum Hospitals Corporate Office
Experience Required: 4–10 years (with minimum 2–3 years in hospital/healthcare industry)

Position Overview

The Executive Associate to the CEO will provide high-level administrative, operational, and analytical support to the Chief Executive Officer. This role ensures efficient coordination of strategic initiatives, communication flow, and project execution across clinical, operational, and administrative functions. The ideal candidate will have strong healthcare domain understanding, excellent communication skills, and the ability to work in a fast-paced hospital environment.

Key Responsibilities1. Executive Support

• Manage and coordinate the CEO’s calendar, meetings, appointments, and travel.
• Prepare agendas, minutes, presentations, and reports for internal and external meetings.
• Ensure timely follow-up on action items assigned by or to the CEO.

2. Strategic & Operational Coordination

• Support execution of organizational initiatives, hospital projects, and performance improvement plans.
• Assist the CEO in monitoring KPIs, hospital operations dashboards, and compliance reports.
• Coordinate cross-functional teams to drive timely completion of strategic goals.

3. Communication & Stakeholder Management

• Serve as a liaison between the CEO’s office and department heads, clinicians, and external partners.
• Draft communications, memos, and responses on behalf of the CEO.
• Maintain confidentiality and handle sensitive information with professionalism.

4. Data Analysis & Reporting

• Collect and analyze data related to hospital operations, patient care metrics, quality indicators, and financial performance.
• Prepare executive summaries, MIS reports, and productivity insights for decision-making.

5. Project Management

• Assist in planning, tracking, and monitoring hospital projects such as new service lines, quality accreditation, digital transformation, and operational efficiency programs.
• Ensure reports and project deliverables are submitted accurately and on time.

Skills & Competencies

• Strong understanding of hospital operations (IP/OP processes, NABH, quality indicators, patient experience).
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Excel, PowerPoint, and hospital information systems (HIS).
• Ability to multitask, prioritize, and work under pressure.
• Discretion and professionalism in handling confidential information.

Qualifications

• MBA in Hospital Management / Healthcare Administration or equivalent.
• Bachelor’s degree in healthcare/management preferred.
• Prior experience as Executive Assistant/Associate to senior leadership in healthcare is an advantage.

Reporting Structure

• Reports to: CEO
• Coordinates with: Medical Directors, Nursing Heads, Operations Managers, Quality Team, Finance & HR Teams

Job Types: Full-time, Permanent

Pay: ₹15,148.78 - ₹68,235.22 per month

Work Location: In person