Executive Assistant to CEO

Executive Assistant to CEO – Job Description

Location: Ahmedabad Office
Shift Timing: 7:30 PM IST to 4:30 AM IST (US Shift)
Company: vTech Solution

Role Overview

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support the CEO of vTech Solution. The ideal candidate will serve as an extension of the CEO, managing daily priorities, ensuring seamless communication, and driving operational efficiency. This role requires exceptional professionalism, confidentiality, and the ability to work in a fast-paced, US-oriented business environment.

Key Responsibilities1. Executive Support & Coordination

• Manage and prioritize the CEO’s daily schedule, calendar, meetings, and appointments.
• Coordinate internal and external meetings, ensuring all logistics, agendas, and materials are prepared.
• Act as a primary point of contact between the CEO and stakeholders (internal teams, clients, partners).

2. Communication & Documentation

• Draft, review, and proofread emails, reports, presentations, and business documents on behalf of the CEO.
• Maintain accurate records, documentation, meeting minutes, and follow-ups.

3. Operational & Administrative Support

• Track action items, ensure timely completion, and proactively remind stakeholders of deadlines.
• Prepare daily/weekly briefings for the CEO to support decision-making.
• Handle travel arrangements, itineraries, and expense management (when required).

4. Business Coordination

• Assist in managing strategic initiatives and cross-departmental projects.
• Support CEO’s involvement in client interactions, business meetings, and corporate events.
• Coordinate with HR, Finance, Sales, and Operations teams to gather updates and provide summaries to the CEO.

5. Confidentiality & Professional Conduct

• Maintain strict confidentiality of sensitive information.
• Uphold professionalism in communication and ensure executive-level discretion.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 3–6 years of experience as an Executive Assistant, EA to C-level, or similar support role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking capabilities.
• Proficiency with MS Office Suite, Google Workspace, and Zoom/Teams.
• Ability to work independently, manage pressure, and operate efficiently in a US shift.
• High level of discretion, integrity, and decision-making ability.

Preferred Qualifications

• Experience in IT services, staffing, or consulting industries.
• Exposure to working with US clients, executives, or leadership teams.
• Strong analytical and reporting skills.

What We Offer

• Competitive salary and growth opportunities.
• Dynamic work culture with direct exposure to executive leadership.
• Opportunity to contribute meaningfully to strategic business initiatives.

Job Types: Full-time, Permanent

Pay: ₹50,000.00 - ₹100,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off

Application Question(s):

• Have you gone through the Job Description?
• are you okay to work in US shift? if not then please don't apply. Thank you for your interest.

Work Location: In person