Executive Assistant

Executive Assistant (Full-Time, On-Site)Location: Rajkot, Gujarat

We’re hiring a sharp, dynamic, super-organised Executive Assistant to support the Founder of a fast-evolving fashion brand. This isn’t a back-office admin role; you’ll be the operational anchor who turns ideas into action every single day.

What you’ll do1) Founder Support & Daily Ops

• Own the founder’s calendar, meetings, and travel.
• Triage emails/calls/messages; surface what’s urgent.
• Prep briefing notes, agendas, minutes, and follow-ups.
• Anticipate needs and unblock bottlenecks proactively.

2) Vendor & Freelancer Management

• Source, onboard, and coordinate vendors (fabric, production, packaging, logistics).
• Be the primary contact for freelance designers, stylists, and marketing partners.
• Track deliverables, timelines, and quality; keep everyone on time.
• Negotiate rates, draft simple agreements, and handle basic paperwork.

3) Communication & Project Coordination

• Communicate on the founder’s behalf with internal/external stakeholders.
• Keep trackers updated (Google Sheets/Asana/Notion).
• Drive follow-ups on tasks, approvals, and handovers across creative → production, → marketing.

4) Process & Workflow

• Create/refine SOPs (inventory, orders, dispatch).
• Set up/maintain digital systems for tasks, docs, and collaboration.
• Flag gaps and suggest improvements for smoother daily ops.

5) Marketing & Creative Support

• Liaise with marketing teams/agencies on deadlines, creative approvals, and influencer collabs.
• Coordinate creators, stylists, and PR.
• Plan/schedule shoots, campaign launches, and events, and track them to the finish line.

6) Finance & Admin

• Track expenses, maintain invoices, and coordinate with accounts for payments.
• Share simple weekly dashboards/expense summaries/performance trackers.

7) Personal Assistance (Occasional)

• Appointments, reservations, and other personal logistics with full discretion.

Requirements:

• 2+ years in executive support/project coordination/operations (fashion/creative/brand experience = big plus).
• Excellent written & spoken English, Gujarati, Hindi.
• Proactive, detail-obsessed, and calm under pressure.
• A clear, respectful communicator and confident negotiator.
• Tech-savvy: Notion, Excel/Sheets, WhatsApp, PM tools, and comfortable using AI tools.
• Genuinely interested in fashion, creativity, and brand-building.

Why you’ll love it here

• Work directly with the Founder at the heart of a fast-moving creative brand.
• Learn the business of fashion end-to-end (vendors, production, marketing, ops).
• Collaborative team, real ownership, and no two days are the same.

Employment Type: Full-time, On-SiteLocation: Rajkot, Gujaratsyappa.comSubject Line: EA Application - Your Name