Executive Assistant to Founder (Fashion Brand)

Location:

About the Role:

You’ll be the go-to problem-solver, communication bridge, and operational anchor, helping the brand move from vision to execution every single day.

Key Responsibilities

1. Founder Support & Daily Operations

• Manage the founder’s calendar, schedule, and travel arrangements.
• Prioritise and handle daily emails, calls, and messages, filtering what’s urgent/important.
• Prepare briefing notes, meeting agendas, minutes, and follow-up lists for the founder.
• Anticipate needs, flag issues, and proactively solve operational bottlenecks.

2. Vendor & Freelancer Management

• Source, onboard, and coordinate with vendors (fabric suppliers, production units, packaging, logistics, etc.).
• Act as the primary point of contact for freelance designers, stylists, marketing consultants, and other external collaborators.
• Track deliverables, timelines, and quality for all vendor and freelancer outputs.
• Negotiate rates, draft simple contracts/agreements, and manage basic paperwork.

3. Communications & Project Coordination

• Communicate on behalf of the founder with all internal and external stakeholders, ensuring clarity, timeliness, and professionalism.
• Keep all project management trackers up to date (Google Sheets/Asana/Notion).
• Drive follow-ups on pending tasks, deliverables, and approvals.
• Facilitate smooth handovers between creative, production, and marketing teams.

4. Process & Workflow Management

• Design and refine SOPs for routine operations (inventory, orders, dispatch, etc.).
• Help set up or maintain digital systems for task tracking, documentation, and collaboration.
• Flag process gaps and suggest improvements to make day-to-day operations smoother.

5. Marketing & Creative Support

• Liaise with marketing teams/agencies on campaign deadlines, creative approvals, and influencer collaborations.
• Coordinate with content creators, stylists, and PR agencies as needed.
• Assist in planning, scheduling, and tracking social media shoots, campaign launches, and events.

6. Finance & Admin Support

• Track expenses, maintain vendor invoices, and coordinate with the accounts team for payments.
• Assist with simple reporting, weekly dashboards, expense summaries, or performance trackers.

7. Personal Assistance

• Occasionally help with personal logistics for the founder (appointments, reservations, etc.).
• Handle confidential and sensitive matters with complete discretion.

Who are you?

• 2 years of experience in an executive support, project coordination, or operations role (fashion/creative/brand environment a huge plus).
• Excellent written and spoken English; Hindi/other languages an advantage.
• Proactive, detail-oriented, and highly organised, able to anticipate needs and act without waiting for instructions.
• Strong communication and negotiation skills; professional, reliable, and unflappable under pressure.
• Tech-savvy, comfortable with Notion, Excel/Sheets, WhatsApp, and basic project management tools, and AI tools.
• A passion for fashion, creativity, or brand-building is a definite bonus.

Why join us?

• Be at the centre of a fast-moving, creative brand, work directly with the founder and shape the brand’s growth journey.
• Learn the business of fashion from the inside out, including vendor management, creative production, marketing, and more.
• Flexible, collaborative, and people-driven culture, no two days are the same!

Send your resume and portfolio, Instagram/LinkedIn handle and a short introduction about you to hr@socialsiyappa.com

Subject Line: “EA x [Your Name]”