Executive Assistant

The Executive Assistant will play a key enabling role in ensuring smooth coordination across teams, supporting the senior management with strategic and operational responsibilities. This role demands high ownership, attention to detail, cross-functional collaboration, and the ability to manage multiple deliverables in a fast-paced, stakeholder-heavy environment. Key Responsibilities: 1. Team Coordination & Task Management · Follow up with internal teams on deliverables and KRAs. · Track progress, maintain checklists, and ensure accountability on assigned tasks. · Handle MIS updates and support task tracking systems. · Support the overall operations and ensure timely closure of action points. 2. Calendar, Meetings & Travel Management · Schedule and coordinate meetings, internal reviews, and external stakeholder calls. · Manage travel itineraries, logistics, and accommodations. · Prepare and circulate minutes of meetings and follow-up on pending actions. 3. Event & Project Execution · Assist in coordinating and executing IAMAI events, roundtables, and conferences. · Coordinate across internal teams and vendors for smooth event delivery. · Support in post-event documentation such as press releases and reporting. · Maintain and manage event databases and logistics trackers. 4. Strategic Projects & Research · Assist in ongoing research initiatives and policy-linked projects. · Liaise with knowledge partners, members, and stakeholders for required inputs. · Contribute to drafting internal notes, reports, and communication material as needed. 5. Stakeholder & Communication Support · Be the first point of coordination for external vendors, member organizations, and partners. · Maintain confidentiality in scheduling and communications. · Draft professional communications and follow up for updates as required. · Ensure smooth coordination & communication with Internal & external Stakeholders. 6. Operational Excellence & Admin Coordination · Provide administrative support to the reporting manager and department. · Manage expense reports, documentation, and internal filing systems. · Ensure compliance with internal processes related to procurement, budgeting, and reimbursements. 7. Flexibility & Ownership · Be open to extended working hours during critical project timelines or events. · Display initiative, responsibility, and commitment to team goals. Required Skills and Competencies: · Strong organizational and multitasking abilities · Excellent communication skills – verbal and written · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace · Ability to work with cross-functional teams and external stakeholders · High level of professionalism and discretion · Exposure to Fintech, research projects, wealth management, insurance is a plus Qualifications: · Graduate/Postgraduate in B. Com/ M.com, Communications, Public Policy, or related fields · Minimum 3 years of relevant experience, preferably in a fast-paced or stakeholder-heavy organization (associations, consulting firms, research agencies, or corporates) Job Type: Full-time Pay: From ₹600,000.00 per year Benefits: Provident Fund Experience: advocacy/committee/policy: 3 years (Required) Language: English (Preferred) Location: Vikhroli, Mumbai, Maharashtra (Preferred) Work Location: In person