Executive - Admin

• Administrative Support:

Provide administrative support to the management and staff, including executives and department heads.

Manage and organize office operations, including filing systems, record keeping, and document management.

• Office Management:

Oversee and maintain the day-to-day operations of the office, ensuring organized workspace.

Manage Deliveries of cases of daily bases

Supervise administrative staff, if applicable, and provide guidance and training.

• Communication:

Act as a point of contact between the administrative department and other departments within the organization.

Handle incoming and outgoing communication, including emails, phone calls, and postal mail.

Draft and review official correspondence, reports, and documents.

• Record Keeping

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Maintain and update records and databases, including employee records, vendor contracts, and other important documents.

Ensure compliance with data protection and privacy regulations.

Assist in budget planning and expense tracking for the administrative department.

Review and approve invoices, purchase orders, and expense reports.

• Facility Management:

Oversee the maintenance and security of the office premises, including coordinating

Ensure workplace safety and compliance with health and safety regulations.

• HR Support:

Assist with human resources functions, such as onboarding and offboarding employees.

Help with employee orientation and training programs as needed.

• Project Management:

Assist in the planning and execution of various administrative projects, such as office relocation or process improvements.

• Vendor Management:

Manage relationships with various vendors and service providers, including negotiating contracts and monitoring performance.

• Policy Implementation:

Implement and enforce company policies and procedures related to administrative and office management.

Problem Solving:

Address and resolve administrative issues and challenges as they arise.

Technology and Systems:

Proficiency in using office software and technology, such as Microsoft Office Suite and office management software.

Provide technical support to staff for office equipment and software.

Qualifications and requirements for an Assistant Manager-Admin typically include:

A bachelor's degree in business administration or a related field, although it may vary by company.

Proven experience in administrative roles or office management.

Strong organizational, time management, and multitasking skills.

Excellent communication and interpersonal skills.

Familiarity with office software and technology.

Leadership and supervisory skills if managing a team.

Attention to detail and a proactive approach to problem-solving.

Adaptability and the ability to work in a fast-paced environment.