Executive - Admin

Role Overview: As an Executive - Admin at Data Patterns (India) Limited in Chennai, you will be responsible for various administrative tasks to ensure the smooth functioning of the office. Your role will involve office administration, scheduling and coordination, communication, record-keeping, HR and employee support, financial administration, cafeteria management, general support, and vendor management. Key Responsibilities: - Office Administration: - Organize and maintain office files, records, and documents. - Handle office supplies inventory and reorder when necessary. - Coordinate office maintenance and manage office equipment. - Ensure the office environment is neat, professional, and fully functional. - Distribute and maintain stock of stationery including special requirements, business cards, and letterheads. - Scheduling & Coordination: - Coordinate and schedule meetings, appointments, and conferences. - Assist with travel arrangements for staff and executives. - Manage calendars and ensure that all meetings and appointments are properly planned and prepared for. - Communication: - Answer, screen, and direct phone calls in a professional manner. - Manage incoming and outgoing correspondence, emails, and faxes. - Assist with creating reports, presentations, and other documents as needed. - Liaise with clients, vendors, and other external parties as necessary. - Record Keeping & Data Entry: - Maintain accurate records of office transactions and activities. - Assist in data entry for various projects and systems. - Organize and maintain digital and physical filing systems. - HR & Employee Support: - Assist with employee onboarding and document management. - Organize team events and meetings when required. - Financial Administration: - Assist in the preparation of financial reports and budget tracking. - Maintain petty cash records. - Cafeteria Management: - Take care of canteen including ordering coffee/tea, food for breakfast, lunch, and dinner, and special requirements. - General Support: - Handle ad hoc administrative duties as required by the management team. - Collaborate with various departments to ensure smooth operations. - Help with special projects or initiatives as needed. - Responsible for the First Aid Kit. - Vendor Management. Qualification Required: - Any Degree with 2 - 5 years of experience in Admin. - Strong organizational and multitasking skills. - Excellent written and verbal communication skills. - Proficient in time management and the ability to prioritize tasks effectively. - Attention to detail and problem-solving abilities. - Strong knowledge of MS Office. - Strong interpersonal skills and a professional demeanor. - Adaptability and flexibility in handling various tasks and changes.,