1778 Calendar Management Jobs - Page 29

Technical coordination with other departments, Managers and HOD's. Process planning and control Ensure regular daily morning meetings, preparing and circulating minutes to all concerned departments. Calendar management, Trevelling management.

Role & responsibilities Travel Coordination: Arrange domestic and international travel, including flights, hotels, ground transportation, and visas. Prepare detailed travel itineraries and ensure executives have necessary travel documents. Troubleshoot any travel disruptions and provide real-time support. Calendar & Scheduling Management: Manage complex calendars, scheduling meetings, appointments, and events across multiple time zones. Prioritize and coordinate executive commitments, ensuring minimal scheduling conflicts. Handle last-minute changes and rescheduling with efficiency and professionalism. Administrative Support: Prepare agendas, take meeting minutes, and follow up on action items. Handle expense reports, reimbursements, and budget tracking. Coordinate logistics for executive meetings, events, and offsite gatherings. Office & Project Management: Maintain confidentiality and handle sensitive information with discretion. Liaise with internal departments and external stakeholders on behalf of executives. Ensure office supplies, technology, and resources are readily available. -- Preferred candidate profile

Responsibilities: * Manage calendar & travel bookings * Coordinate secretarial operations * Provide administrative support * Maintain confidentiality at all times * Ensure timely hotel reservations Provident fund

About the Role: We are seeking a highly skilled and dedicated Executive Assistant to support our Director in a dynamic, fast-paced environment. This is a full-time, in-person role based at the Directors private residence in Juhu, Mumbai . The ideal candidate will be detail-oriented, discreet, and capable of managing both professional and personal administrative responsibilities. Industry Preference: Hospitality or luxury service background Job Location: Juhu, Mumbai Work Schedule: Tuesday to Sunday, 10:00 AM 7:00 PM Salary: 25,000 30,000 per month Responsibilities : Provide comprehensive administrative and personal support to the Director Coordinate meetings, schedules, and appointments Handle data entry, document management, and maintain records Assist with tasks related to luxury, fashion, and lifestyle projects Maintain clear and professional communication on behalf of the Director Experience: 2-4 years as an Executive Assistant or similar administrative role Skills Required: Excellent verbal and written communication Strong attention to detail and organizational ability Proficiency in MS Office, email, and data management tools

We are looking for a proactive member to support the planning, execution, and delivery of projects. The ideal candidate will act as a bridge between internal teams and clients, ensuring tasks are completed on time and goals are met efficiently.

Job Title: Personal Assistant (Female Candidates Only) Location: Janagaon, Telangana 506144 Experience: 0 - 3 years Age Limit: 22 - 30 years Salary: Negotiable Job Overview: We are seeking a dynamic and organized Personal Assistant (Female) to provide comprehensive administrative and personal support to the management. The ideal candidate should be proactive, well-groomed, and possess excellent communication and multitasking skills. Key Responsibilities: Provide day-to-day administrative and personal support to the reporting authority. Manage calendars, appointments, meetings, and travel arrangements. Prepare reports, documents, and handle confidential information with integrity. Coordinate internal and external communications. Maintain and organize records, files, and databases. Assist in managing social and professional engagements as required. Perform additional duties as assigned. Requirements: Female candidates only. Graduate in any discipline (preferred). Strong verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information. Willing to relocate or work in Janagaon, Telangana.

Please find below the JD for your reference. 1. Ability to learn and excel with firm-specific programs 2. Calendar management 3. Travel management (Domestic and International) 4. Coordination and follow-ups with the team 5. Manage Team & client meetings 6. Expense reimbursements 7. Manage documents & other correspondence 8. Client Coordination for invitation/participation to various programs 9. Create & Manage MIS Reports. Qualification Criteria Graduate/ PG preferably from BCom/ BBA streams 2. Minimum 2 years of EA experience with senior management Good communication skills Oral & Written Good inter-personal skills Knowledge of Calendar, Travel & Expense management Knowledge of Excel/ PPT.

1. Calendar, Meeting & Communication Management 2. Project Tracking & Coordination 3. Strategic & Confidential Support 4. Vendor & External Coordination 5. General Administration & Office Support

Job Title: Personal Assistant Location: Bangalore Rural (Kolar, Hoskote) Industry: Manufacturing Experience: Minimum 2 Years Employment Type: Full-time Job Summary We are looking for a proactive and well-organized Personal Assistant to support senior management in handling day-to-day administrative tasks. The ideal candidate should have 2+ years of experience, excellent communication skills, and the ability to manage schedules, handle correspondence, and coordinate office-related activities efficiently. Key Responsibilities Manage and respond to emails and other correspondence professionally Maintain and update calendars, schedule meetings, and appointments Handle follow-ups, reminders, and travel arrangements Prepare basic reports, meeting notes, and documents as required Coordinate with internal teams and external stakeholders Organize and maintain office files, records, and documentation Assist in handling office tasks such as procurement, courier handling, and other admin duties Ensure confidentiality and timely communication on behalf of reporting manager(s) Requirements Graduate in any discipline Minimum 2 years of experience as a Personal Assistant or in a similar administrative role Proficient in MS Office (Outlook, Word, Excel, PowerPoint) Strong communication skills in English (spoken and written); Hindi and Kannada Excellent time management, multitasking, and organizational skills Discretion and confidentiality are essential

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration – Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

This role is on contract basis for 12 months, extendible and convertible based on performance. Please apply only if interested. Looking for bangalore based candidates only. Key Responsibilities: Set up internal meetings, circulate the agenda, and maintain calendar of appointments. Submit and review expense reports. Assist with new hire orientation and IT setup/coordination. Coordinate with IT and CS staff on technology related issues and special projects. Create and update required documents. Manage repositories of information in electronic and physical form. Prepare and circulate minutes of meetings. Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates. Coordinate video conferences/audio calls with overseas Morgan Stanley offices. Maintain personnel records of the department pertaining to leave and holidays. Coordinate ground transport where needed. Assist in collecting and submitting expense statements and coordinating reimbursements. Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required. Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry. Coordinate departmental moves. Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.) Coordinate with the vendors for BU specific events Work on cross functional operational projects Manage calendar of the senior leadership and also make travel arrangements accordingly Experience & Qualifications: Education: The candidate will have 2 to 4 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below Experience: A team player who is flexible and can work well with others to achieve common goals. Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants. Education: Undergraduate degree. Language skills: English fluency is mandatory. Communication skills: Good verbal, written, and interpersonal skills. Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

Responsibilities: Calendar Management: Manage and maintain the executive's complex calendar, scheduling appointments, meetings, and travel arrangements. Proactively resolve scheduling conflicts and prioritize appointments based on urgency and importance. Prepare and distribute meeting agendas and materials. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and transportation. Prepare detailed travel itineraries and manage travel-related expenses. Handle visa applications and other travel-related documentation. Communication and Correspondence: Screen and prioritize incoming emails, phone calls, and correspondence. Draft and prepare professional emails, letters, and reports. Act as a liaison between the executive and internal/external stakeholders. Meeting Support: Organize and coordinate meetings, including booking meeting rooms, arranging catering, and preparing presentations. Take accurate meeting minutes and follow up on action items. Prepare PowerPoint presentations. Expense Management: Process and reconcile expense reports, ensuring accuracy and adherence to company policies. Manage and track budgets related to travel and other executive expenses. Confidentiality and Discretion: Handle highly confidential information with utmost discretion and professionalism. Maintain the security and confidentiality of all executive-related documents and communications. Project Management: Assist with special projects and initiatives as assigned. Conduct research and compile data to support executive decision-making. Office Administration: Maintain organized filing systems, both physical and electronic. Order and manage office supplies. Perform other administrative tasks as needed. Qualifications: Bachelor's degree preferred. Minimum of 3 years of experience as an Executive Assistant supporting senior-level executives. Proven ability to manage complex schedules and coordinate travel arrangements. Excellent communication, interpersonal, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong attention to detail and accuracy. Ability to work independently and prioritize tasks effectively. Ability to handle confidential information with discretion. Problem solving skills. Ability to work well under pressure.

Administrative & Scheduling Support Manage daily schedules, appointments, and calendar of the executive. Organize meetings, prepare agendas, take minutes, and ensure timely follow-ups. Coordinate travel plans including flights, hotel bookings, and itineraries. Communication & Correspondence Handle phone calls, emails, and messages on behalf of the executive. Draft, proofread, and manage professional communication and internal memos. Liaise with internal departments, clients, and external stakeholders as required. Documentation & Record Keeping Maintain confidential files, records, and databases in an organized manner. Prepare reports, presentations, and other documents as per requirement. Keep track of important documents like contracts, agreements, invoices, etc. Personal & Office Errands Assist with personal tasks such as bill payments, appointments, and reservations. Run errands and coordinate logistics for personal or family-related needs (if required). Confidentiality & Discretion Handle all responsibilities with a high level of discretion and professionalism. Maintain confidentiality of all sensitive and personal information.

Responsibilities: * Provide physical assistance when needed * Handle executive correspondence & emails * Schedule meetings & manage calendars * Coordinate field work as required * Manage executive schedule using AI tools Food allowance Travel allowance

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Dear All, Greetings from IRClass!! We at IRClass are hiring for Executive Assistance (EA) to COO, looking for candidates for Powai Location. Key Responsibilities 1. Administrative Support: - Manage the calendar, including scheduling meetings, appointments, and coordinating travel arrangements. - Prepare, review, and organize documents, reports, and presentations for internal and external meetings. - Serve as the primary point of contact between the and internal/external stakeholders, including HODs. - Handle confidential information with the utmost discretion. 2. ISSPL Digital Centre Business Oversight: - Assist in coordinating digital Centre initiatives and projects as directed by the COO. - Liaise with the department to ensure compliance with ISSPL protocols. - Monitor and report on cybersecurity Business issues , ensuring prompt action and resolution. 3. IRQS,ISSPL Lab & Digital Centre Cash Flow Management: - Follow up with Heads of Departments (HODs) on cash flow matters, ensuring timely updates and accurate financial reporting. - Prepare and analyze cash flow reports for the COO's review. - Identify and highlight any discrepancies or issues in cash flow management. 4. Weekly Sales Updates: - Collect weekly sales data and updates from HODs across various departments. - Compile, analyze, and present sales reports to the COO, identifying trends and areas for improvement. - Support the COO in preparing sales forecasts and performance reviews. 5. Resource Utilization Tracking: - Track and monitor resource utilization across the organization to ensure optimal efficiency. - Prepare reports on resource allocation and utilization, identifying areas for cost-saving or reallocation. - Coordinate with HODs to ensure resources are being used effectively and in line with company goals. 6. Cost and Expense Monitoring: - Monitor company expenses, ensuring they align with the set targets and budget constraints. - Prepare expense reports for the COO, highlighting any variances from the budget. - Work with finance and other departments to ensure accurate tracking and reporting of expenses. 7. Communication and Coordination: - Facilitate communication between the COO and other departments to ensure alignment on key initiatives. - Organize and coordinate meetings, including setting agendas, preparing materials, and recording minutes. - Manage correspondence, emails, and phone calls, prioritizing urgent matters. 8. Project Management: - Assist the COO in planning and executing strategic projects, ensuring timelines and objectives are met. - Track the progress of projects and provide regular updates to the SVP. - Coordinate with cross-functional teams to ensure smooth project execution. Educational Qualification: Any Graduate. Experience: 2-6 Years. If interested, kindly share your updated CV with CTC expectation at akshita.shetty@irclass.org Contact : 02271199818

Responsibilities: * Manage calendar, schedule appointments & meetings * Provide administrative support to senior management team * Coordinate travel arrangements & expense reports * Maintain confidentiality at all times Annual bonus

Role & responsibilities Act as the point of contact among executives, employees, clients and other external partners. Manage information flow in a timely and accurate manner. Manage executives calendars and set up meetings. Make travel and accommodation arrangements. Act as an office manager by keeping up with office supply inventory. Format information for internal and external communication memos, emails, presentations, reports. Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the office filing system. Preferred candidate profile Experience 5 to 10 years. Qualification MBA any specialization Written & Verbal communication skills. Hands on for Microsoft Office. Time management skills. Reporting skills Perks and benefits As per market norms

Role Overview We are seeking a highly organized, detail-oriented, and proactive Executive Assistant . This role is central to enabling the CEO to operate efficiently by managing schedules, communications, and critical administrative functions. The ideal candidate thrives in a dynamic environment and is comfortable handling confidential information with discretion. You will be a key enabler for executive productivity, facilitating smooth operations across meetings, communication, and travel while working closely with internal stakeholders and occasionally external partners. Reporting To: Chief Executive Officer (CEO) Key Responsibilities Administrative & Calendar Management Manage the CEOs calendar with accuracy and foresight, including scheduling internal and external meetings. Prioritize and coordinate appointments to maximize time efficiency. Prepare daily, weekly, and monthly agendas in alignment with business priorities. Communication & Coordination Serve as the primary point of contact between the CEO and internal/external stakeholders for administrative matters. Draft and review emails, reports, and presentations on behalf of the CEO. Ensure timely follow-ups and status updates on key discussions and decisions. Meeting & Event Management Organize, coordinate, and take detailed minutes for leadership and cross-functional meetings. Track action items and follow through with stakeholders to ensure completion. Assist in the planning and execution of leadership meetings. Travel & Logistics Plan and manage comprehensive travel itineraries, including transport & accommodation. Anticipate and resolve travel-related issues in real-time. Project & Task Support Assist with high-priority tasks and special projects as directed by the CEO. Conduct basic research, compile reports, and provide summaries as needed. Maintain organized records and databases for executive decision-making. Skills & Qualifications 4–6 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives. Exceptional organizational and time management skills. Strong verbal and written communication skills. Ability to multitask, adapt to changing priorities, and remain calm under pressure. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools. High degree of professionalism, discretion, and confidentiality. Experience in fast-paced or founder-led organizations is a plus. Why Join Us? As the Executive Assistant to the CEO, you’ll work at the heart of a fast-growing, impact-led organization, gaining insight into executive-level operations and strategic planning. This is a unique opportunity to grow in a role that blends coordination, communication, and exposure to high-level decision-making.

Position Summary: The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Communication. The EA serves as a key liaison between the Deans office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities. Key Responsibilities: Administrative Support Manage the Dean’s calendar, schedule meetings, and coordinate appointments, travel, and logistics. Draft, review, and manage correspondence, reports, presentations, and meeting materials. Organize and maintain records, files, and documentation in a systematic and secure manner. Prepare and process expense claims, reimbursements, and procurement requests. Communication & Liaison Act as the primary point of contact for internal and external communications to the Dean's office. Coordinate with faculty, staff, students, and external partners on behalf of the Dean. Assist in drafting and editing speeches, emails, and official communication. Operational & Strategic Support Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking. Support project tracking, reporting, and deadline management for initiatives led by the Dean. Coordinate faculty-level events, workshops, guest lectures, and committee meetings. Confidentiality & Discretion Handle sensitive and confidential information with a high degree of professionalism. Maintain discretion in managing personnel matters, academic issues, and institutional strategies.

Urgent requirement of Executive Assistant to MD for leading industry in Mohali. Candidate should have good exposure in similar profile.

Key Roles & Responsibilities: Assist Managing Director in coordination with HODs. (e.g. follow up, Zoom call meetings arrangement, ticket booking, (Hotel, Air). Coordinate for new business (including proposal Emailing, Conference, New & Existing Contract), scheduling meetings and releasing of MOM. Drafting and sending courtesy emails, calling on behalf of the managing director. Key administrative & business support to MD, Directors & Senior Management. Manage the life style of CMD as per requirement & take care about their basic all needs and requirements time to time. Management and oversight of business projects. Event Management & Present the Award Shows. Organising & Hosting Events- Cricket Tournaments, Singing Competition, Dancing Competition & Acting Competition. Client Contract Management & Maintain the healthy relationship between Sone India & Client. Ready to travel at any place or any time as per requirment of particulars. Corrdination with Vendor & negotiate the price as per demand. Campus Recruitment Planning, Cricketers Planning, Team Management Skills : - EA, PA, Secretary Responsibility, Calendar Management, Travel Arrangement, Conference, MOM, Event Management, Administration, Documentation, Email Drafting, Vendor Coordination, Communication Skills, Hotel Booking, MS Office, Project Management

Key Responsibilities: Administrative Support Manage the Director's calendar, appointments, and meetings, ensuring effective time management. Screen and prioritize emails, phone calls, and correspondence. Prepare agendas, reports, presentations, and other materials for meetings. Take accurate minutes and follow up on action items. Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reports. Project Coordination Assist in managing and tracking projects and initiatives led by the Director. Conduct research and compile data to support decision-making. Collaborate with internal and external stakeholders on behalf of the Director. Communication & Liaison Act as the primary point of contact between the Director and internal/external stakeholders. Handle sensitive and confidential information with integrity. Draft and edit correspondence, communications, and presentations. Office & Operational Support Maintain filing systems and records, both digital and physical. Support team coordination, including scheduling department meetings or offsites. Handle special assignments and ad hoc tasks as required. intrested candidates can contact 9981523329

Job Title :Executive Assistant - Chief of staff to Managing Director Location: Cybercity, Gurgaon Experience: 6 to 8 years Salary Range: 16 18 LPA Joining: Immediate / Early Joiner Preferred About the Role: We are seeking a highly professional and dynamic Executive Assistant to support the Managing Director of a Global Capability Center (GCC). The ideal candidate will be a proactive problem-solver with exceptional communication and presentation skills, capable of working in a fast-paced, high-performance environment. Key Responsibilities: Provide comprehensive administrative and strategic support to the MD. Manage calendars, schedule meetings, coordinate travel, and ensure timely follow-ups. Prepare high-quality presentations, reports, and documents using PowerPoint and Excel. Draft internal and external communication on behalf of the MD. Coordinate cross-functional meetings and follow up on action items. Serve as a liaison between the MD and internal/external stakeholders. Maintain confidentiality and discretion at all times. Anticipate needs and provide solutions before being asked. Desired Skills & Competencies: Excellent Communication: Fluent in English with strong verbal and written skills. Presentation Mastery: Ability to create professional, impactful PowerPoint presentations. Analytical Proficiency: Advanced knowledge of Microsoft Excel, including charts, data analysis, and dashboards. Professionalism: Highly organized, detail-oriented, and able to multitask effectively. People Skills: Strong interpersonal skills with the ability to work with senior stakeholders. Initiative: Self-starter with a high sense of responsibility and urgency. Eligibility Criteria: Graduate/Postgraduate with 68 years of relevant experience as an EA to CXO-level executives. Prior experience in a multinational or GCC setup is preferred. Must be based in Gurgaon or open to relocating to Cybercity, Gurgaon. Available to join at short notice.

Role & responsibilities Key Responsibilities: 1. Proposal Management: Draft, format, and send client proposals based on inputs from relevant teams. Maintain a proposal tracker and ensure timely follow-ups. Customize templates and pitch decks as needed for new clients. 2. Customer Collections Follow-up: Maintain a tracker for outstanding payments. Communicate with clients for payment reminders in a professional and timely manner. Coordinate with the finance team to reconcile payments and raise alerts for delays. 3. CEO Calendar & Coordination: Manage and update the CEOs calendar, appointments, and meeting schedules. Prioritize and organize meetings based on urgency and business need. Coordinate travel, logistics, and meeting preparation documents as required. Preferred candidate profile 24 years of experience in a similar coordination or executive assistant role. Strong written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace. Highly organized with the ability to multitask and manage time efficiently. Prior experience in customer communications or finance follow-ups is a plus.