Secretary Executive

Lodha Group

6 - 10 years

7 - 10 Lacs

mumbai suburban

Posted:3 weeks ago| Platform:

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Skills Required

secretarial activities fixing appointments travel arrangements calendar management

Work Mode

Work from Office

Job Type

Full Time

Job Description

1. Administrative & Executive Support

Calendar Management:
Expertly manage and prioritize a dynamic and complex calendar, coordinating internal and external meetings across multiple time zones.
Communication Hub:
Act as the primary point of contact for the CSO. Screen, prioritize, and manage all incoming correspondence (emails, calls), drafting professional responses when appropriate.
Document Management:
Maintain an organized and confidential system for all executive documents, strategy plans, and sensitive correspondence.
Expense & Budget:
Prepare and submit detailed expense reports, manage corporate credit cards, and assist with tracking the CSO's departmental budget.

2. Strategy & Project Coordination Support

Meeting Preparation:
Prepare detailed meeting agendas, gather necessary presentation materials, and ensure the CSO is fully briefed for all engagements.
Minutes & Follow-up:
Attend key strategy meetings, accurately record meeting minutes, and track follow-up actions to ensure timely completion by relevant stakeholders.
Presentation Development:
Assist in the preparation and finalization of high-level presentations and reports for the Executive Team and Board of Directors, often involving complex strategic data.
Research:
Conduct basic research and compile summaries on industry trends, competitor activities, or potential partners as directed by the CSO.

3. Travel & Logistics

Complex Travel Arrangements:
Manage end-to-end domestic and international travel logistics, including flight booking, hotel reservations, ground transportation, and detailed itinerary creation.
Event Coordination:
Plan and organize internal and external events, meetings, and off-sites hosted by the CSO's office.

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