1778 Calendar Management Jobs - Page 31

Support the MD in the preparation and presentation of reports, Travel tickets and calendar management Set up meetings and appointments Document minutes of all meetings Undertake mailings and communication as directed by the Managing Director. Required Candidate profile Excellent Linguistic fluency in English, Hindi & Marathi. Should be good in computer operations. Format information for internal & external communication- memos, emails, presentations, reports

The Innovative Solutions is looking for Node. js Development Intern to join our dynamic team and embark on a rewarding career journey. Learning : Interns are there to learn and gain hands-on experience in a particular field or industry. They may assist with various tasks and projects, shadow experienced professionals, and participate in training sessions. Project Work : Interns often work on specific projects or tasks that align with their educational background and career interests. These projects can vary widely depending on the company and the internship's focus. Supervision : Interns typically report to a supervisor or mentor who provides guidance, sets expectations, and evaluates their performance. Networking : Internships provide opportunities for networking and building relationships within the industry, which can be valuable for future career opportunities. Skill Development : Interns can develop and enhance their skills, including technical, communication, problem-solving, and teamwork skills.

Job Summary: The Executive Assistant to the Director provides administrative and organizational support to the Director in order to facilitate the smooth operation of the department or organization. The role requires a highly organized individual capable of handling a range of tasks, from managing schedules and communications to coordinating projects and handling confidential information. The Assistant serves as a liaison between the Director and other departments, clients, or stakeholders. Key Responsibilities: 1. Calendar and Schedule Management: Manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met. Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas. 2. Communication Support: Act as a point of contact for internal and external communications on behalf of the Director. Draft, proofread, and send emails, letters, and other correspondence as requested by the Director. Answer phone calls, screen inquiries, and redirect them to the appropriate parties when necessary. 3. Document and File Management: Maintain and organize the Director's files, both physical and digital, ensuring quick access to needed documents. Prepare reports, presentations, and other materials for the Director's meetings. 4. Travel and Event Coordination: Arrange travel accommodations, including flights, hotels, and ground transportation, for the Director. Organize events, conferences, and business trips, including all necessary logistics and documentation. 5. Public Relations Coordination: Assist in planning and executing public relation co-ordination , maintaining protocol with Dignitaries , Authorities , High-Officials of Government / Corporate sector as per instructions / communications received from Director. Track project progress, timelines, and deliverables, providing updates to the Director as needed. 6. Project Coordination: Assist in planning and executing departmental or organizational projects. Track project progress, timelines, and deliverables, providing updates to the Director as needed. 7. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality with regard to organizational matters. 8. Administrative Support: Provide general administrative support, including ordering supplies, handling invoices, and managing office operations. Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office. Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software. Ability to work independently and manage time effectively. High attention to detail and problem-solving skills. Discretion and professionalism in handling sensitive information. Education & Experience: A bachelors degree along with MBA from reputed institute. Previous experience of 5-7 years supporting senior management. Working Conditions: Full-time position. Occasional travel may be required. Flexible working hours may be necessary depending on the Director schedule.

Key Responsibilities: Calendar and Meeting Management Communication and Correspondence Travel Arrangements Project Management Report Preparation Administrative Support Confidentiality Relationship Management Strategic Support Problem Solving

We seek a Social Media Marketing Executive to manage campaigns, Content and calendar creation, social media, and lead generation. Must have 2 to 5 years of experience, email marketing, and analytics. Bachelor's degree required.

As an Executive Assistant - Assists Director with daily affairs, stakeholder coordination, calendar, travel, and file management. Handles records, event planning, follow-ups, and supports business development and meetings internally and externally.

Key Responsibilities: 1. Calendar & Schedule Management 2. Communication & Coordination 3. Travel Management 4. Documentation & MIS Reporting 5. Meeting Support Candidate profile: Pleasant personality, proficiency in MS office suite

* basic knowledge of calendar booking and emailing * Travel Booking * Executive Assistant * Good Communication Skill

Role & responsibilities Manage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings. Provide high-level administrative support to the Director, including managing schedules, appointments Prepare and organize documents for meetings, presentations, and reports. Draft and edit communications, letters and presentations. Ensure timely follow-up on action items from meetings Maintain a filing system for easy document retrieval. Prepare and review reports, presentations, and correspondence on behalf of the Director. Screen and prioritize emails, calls, and requests for meetings. Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact. Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings. Coordinate and facilitate meetings, conference calls, and virtual appointments. Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met. Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues. Preferred candidate profile Experience in managing internal communication and scheduling for senior management. Familiarity with office management tools and systems. Minimum of 2-3 years of experience as an Executive Assistant or similar role. Proficiency in using Google Workspace (Google Calendar, Gmail, Docs, Sheets). Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. High attention to detail and ability to prioritize tasks efficiently. Professionalism and discretion in handling confidential matters.

Manage MD/CEO's calendar, travel, and correspondence Coordinate with internal/external stakeholders Prepare meeting agendas, notes, and follow-ups Handle administrative tasks and maintain confidential records Required Candidate profile - Bachelor's degree - 5+ years of experience reporting to MD/CEO or similar senior leadership - Excellent English communication skills

Note: Candidate must be fluent in English, Kannada and Hindi Languages. Job Highlights: Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Role & responsibilities : 1.Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2.Documents: Organizing documents, filing, and preparing documents 3.Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4.Schedule: Scheduling appointments and maintaining company schedules 5.Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6.Organizing and servicing meetings (producing agendas and taking minutes) 7.Managing databases 8.Prioritizing workloads 9.Implementing new procedures and administrative systems 10.Coordinating mail-shots and similar publicity tasks

This role is only 6 months contractual role. Please apply only if you are interested to work for it. Role & responsibilities Coordinate internal meetings, track action items, and follow up with stakeholders to ensure timelines are met Maintain and update key practice documents, project trackers, and internal knowledge repositories • Prepare and assist with pipeline reports and inputs to broader business development initiatives • Contribute to the development of practice affiliation and engagement reports, including internal dashboards Help manage timelines, deliverables, and logistics for key initiatives led by the Public Sector team • Assist in organizing and supporting internal communications, learning events, and team workshops Collaborate with other teams (e.g., Finance, HR, BD) to ensure smooth operations and alignment on cross-functional initiatives Preferred candidate profile Good to have 1-2 years of experience in Consulting or a global role Completed a bachelors or masters degree in business, Economics, or related fields. We are seeking candidates who demonstrate: A proactive and self-starting approach to work with strong ownership and accountability. • Excellent organizational and time management skills, with attention to detail. • Strong analytical thinking and comfort working with Excel for reporting and data organization. • The ability to create clear, compelling materials in PowerPoint. • Effective written and verbal communication skills. • A collaborative mindset and interest in working in a global, cross-functional environment. An open, curious, and adaptable attitude comfortable navigating ambiguity and learning on the go. Meenakshi Dixit meenakshi_dixit@persolkelly.com www.persolkelly.co.in ------------------------------- CONFIDENTIAL NOTE: By submitting your resume or personal data, you acknowledge reading and agreeing to our Privacy Policy . You hereby provide voluntary consent to the collection, use, processing, and disclosure of your data by us and our affiliates, in line with the Privacy Policy . and applicable laws. If you wish to withdraw your consent or have any concerns, you may submit a request to our designated consent manager, as outlined in our Privacy Policy . We prioritize your privacy. SECURITY NOTE: We at PERSOLKELLY India or our representatives, do not ask job seekers for fees, personal banking information, or payments through unofficial channels. Official communications will only come from @persolkelly.com. Report any suspicious activity to Contactus_in@persolkelly.com . Click here to find out how you can safeguard yourself from job scams. --------------------------------------

About Solitaire: Since its inception, Solitaire has endeavoured to become an inspiring icon of marvellous engineering and dedicated leadership. By reaching momentous milestones, the brand has been creating an aura of excellence and has carved a distinctive niche for itself. With a clear vision for the future and a passion for making it happen, Solitaire has created outstanding structures that exude sheer brilliance. Supported by the right knowledge, a passionate team, and shining ideas, Solitaire is home to more than 3500+ content families and various businesses. By keeping its core values and customer satisfaction as the founding principles, Solitaire has crossed set boundaries in the real estate industry to become Pune's Most Trusted and Innovative Brand. Today, as the brand continues to develop as a full-fledged center of excellence, There is no looking back as we expand our footprint into Mumbai, Goa, Mahabaleshwar, and Jammu & Kashmir. Key Responsibilities: - Support in day-to-day activities, coordination with internal and external stakeholders. - Calendar & travel management, arrange meetings - Credit cards management (Bookings, Payments & rewards management for future travels). must have this knowledge. - Coordination with internal and external stakeholders - Travel management, to ensure tickets get booked by the admin team and payments are made. Our Requirements: Graduate with 4+ years of experience in a similar role Strong communication, organizational, Coordination, and multitasking skills Proficiency in MS Office and digital tools Skills must require : Excellent communication and interpersonal skills Good understanding of business etiquette and professional conduct Experience with calendar tools and coordination platforms

Overview: The Secretary will provide administrative support and ensure the smooth functioning of the Senior Vice Presidents (SVPs) and above on day-to-day activities. Roles and Responsibilities: Managing national and international travel reservations (flights, visas, hotels, etc.) for SVP's and above (sometimes for other senior team members) Managing calendar day to day functions on the outlook Ensuring meetings are effectively organized and minutes are maintained Conducting internet searches and gathering data, analyzing and preparing reports Assisting in ad hoc assignments as assigned by the respective manager Arranging for lunch/dinner meetings/ off sites as and when required Filling and submitting monthly reimbursements and assisting in tax management Coordinating and communicating with other departments regularly Generating and analyzing team reports on the internal ERP system Prerequisites: Excellent planning and organizing skills Good time management and multi-tasking skills Good verbal and written communication Confidentiality and Reliability Command over Microsoft Office tools, like Excel, Word, PowerPoint, Outlook Attention to detail Experience 1-5 years Education Any graduate Compensation The compensation structure will be as per industry standards

Calendar management Aid Director in preparing for meetings Responding to emails and document requests on behalf of Director Draft slides, meeting notes and documents for executives Required Candidate profile Bachelor's degree or equivalent experience in Secretarial work. Good command in English Microsoft Office suite, Google Docs. Experience in managing multiple priorities, administrative coordination

Role & responsibilities Key Responsibilities of a Front Office Role: Greeting and Welcoming: Providing a warm and professional first impression to visitors and clients. Phone Management: Answering, screening, and directing incoming calls to the appropriate personnel. Information Provision: Answering inquiries, providing directions, and offering general assistance to visitors and callers. Administrative Support: Assisting with tasks such as scheduling appointments, managing mail and deliveries, and maintaining records. Customer Service: Addressing complaints, resolving issues, and ensuring a positive experience for all interactions. Maintaining the Front Desk Area: Ensuring the reception area is tidy, organized, and well-stocked with necessary supplies. Security: Monitoring access to the building, issuing visitor badges, and maintaining security protocols. Skills Required for a Front Office Role: Communication Skills: Excellent verbal and written communication skills are essential for interacting with visitors, answering phones, and providing information. Organizational Skills: Ability to manage multiple tasks, prioritize responsibilities, and maintain a well-organized workspace. Customer Service Skills: A positive attitude, patience, and the ability to handle customer inquiries and complaints effectively. Technical Skills: Proficiency in using office equipment (phones, computers, printers, etc.) and software (Microsoft Office Suite, etc.).

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

We are looking for a highly skilled and experienced Executive Secretary to join our team in Mumbai, Lower Parel. The ideal candidate will have 6-9 years of experience. Roles and Responsibility Provide administrative support to senior management and ensure seamless day-to-day operations. Manage complex calendars, schedule appointments, and coordinate meetings with precision. Develop and implement effective filing systems, both physical and digital, for easy information access. Coordinate travel arrangements, including flights, accommodation, and transportation as needed. Prepare correspondence, reports, and presentations with exceptional writing and communication skills. Maintain confidentiality and handle sensitive information with discretion and professionalism. Job Proven experience as an Executive Secretary or in a similar role with at least 6 years of experience. Strong knowledge of office administration, calendar management, and travel coordination. Excellent communication, writing, and presentation skills. Ability to work independently and collaboratively as part of a team. Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Strong organizational and time management skills with attention to detail and the ability to prioritize tasks effectively.

Plan, execute, and optimize digital campaigns aligned with enrollment and business goals. Create and manage ad creatives, landing pages, and email/SMS templates in collaboration with content/design teams. Maintain campaign calendars.

RESPONSIBILITIES Manage all incoming correspondence and phone calls; schedule and coordinate meetings and appointments, often managing access to the executive Maintain the executives agenda and support the planning of meetings, appointments, board sessions, and conferences Attend meetings to take accurate minutes and ensure timely distribution and follow-up Receive, screen, and redirect phone calls to the appropriate parties Handle and prioritize incoming and outgoing communications, including emails, letters, and packages Arrange comprehensive travel plans, including transportation, accommodation, and itineraries Handle sensitive documents and information with discretion, ensuring security and privacy at all times Prepare invoices, manage expense reports, and assist with basic bookkeeping tasks Monitor inventory of office supplies and negotiate with vendors to secure cost-effective procurement Maintain both digital and paper filing systems to ensure organized and easily retrievable documentation Conduct research and compile presentations or reports as needed by the executive. HR Contact Details -9538003766 or 7899921716

Responsibilities: * Manage CEO calendar with precision * Coordinate meetings & travel arrangements * Draft letters on behalf of CEO * Provide administrative support as needed * Ensure confidentiality at all times Food allowance

Position: Executive Assistant (EA) Company: Leading Manufacturing Company in the Chemical Industry Job Location: Faridabad Joining: Immediate 1 About the Role: We are seeking a highly organized and proactive Executive Assistant with 5+ years of experience to provide comprehensive administrative and operational support to senior management. The ideal candidate will have a strong background in supporting leaders in a manufacturing or chemical industry environment. 2 Key Responsibilities: Manage and maintain the calendar, meetings, and appointments of senior executives. Coordinate internal and external meetings, conference calls, and travel arrangements. Prepare reports, presentations, and other documents as required. Handle confidential information with discretion. Liaise with internal departments and external stakeholders on behalf of management. Assist with day-to-day operational and administrative tasks to ensure smooth functioning of the office. Follow up on action items and deadlines to ensure timely completion. 3 Requirements: Education: Graduate in any discipline; additional certifications in secretarial practice or administration will be an advantage. Experience: Minimum 5+ years of experience as an Executive Assistant or similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in MS Office (Word, Excel, PowerPoint). Ability to work independently with a proactive approach. Industry Preference: Candidates with prior experience in the manufacturing or chemical industry will be preferred. Must be an immediate joiner . 4 What We Offer: Opportunity to work closely with senior leadership in a reputable manufacturing company. A stable and professional work environment. Competitive compensation based on experience and industry standards.

a. Scheduling Internal & External meetings b. Manage travel arrangements for the Executive (Air, Hotel & Car bookings) c. Manage the entry passes/ permissions to the client location (factory or office) d. Support the Executive in Coordination/Correspondence in project related work e. Manage general administrative activities of projects as and when required f. Expense Management g. Time sheet Management h. Database Management (filing of documents/reports) Educational Background - Graduate - Secretarial and/or clerical training (if any) Skills Profile Microsoft Office skills (PowerPoint, Word, Excel, Outlook) Professionalism and maturity Ability to work independently and establish personal workflow patterns Highly developed organizational skills and attention to detail Proactive in recognizing and anticipating needs of the Executive Good communication skills, both verbal and written Ability to establish relationships with administrative personnel within the firm

Role & responsibilities Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Provide sophisticated calendar management for Executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executives style and organization policy. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed Work with the Executive Team to coordinate the Executives outreach activities. Follow up on contacts made by the Executives to cultivate ongoing relationships. Provide hospitality to all guests and help to create a welcoming environment. Answer main phone line and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Preferred candidate profile Strong verbal and written communication skills. Able to maintain a high level of integrity and discretion in handling confidential information. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Significant executive support experience, including supporting C-level executives.

Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Co-founder & CEO of Human Spaces. This is a pivotal role for a confident professional who can handle confidential information with integrity, manage complex schedules, and be a trusted extension of the CEO in internal and external interactions. Key Responsibilities Calendar & Scheduling Management: Coordinate and optimize the CEOs calendar, meetings, and travel to ensure peak productivity and alignment with strategic priorities. Communication Management: Serve as a communication gatekeeper—drafting, reviewing, and prioritizing correspondence, emails, and follow-ups. Meeting Preparation & Follow-up: Prepare briefing notes, presentations, and documentation ahead of meetings; ensure timely follow-through on action items. Project Coordination: Support cross-functional initiatives led by the CEO by managing timelines, updating trackers, and liaising with key stakeholders. Travel & Logistics: Organize domestic and international travel, including visa coordination, accommodations, and expense reports. Confidential Task Handling: Manage sensitive business and personal matters with utmost discretion and professionalism. What We’re Looking For 3+ years of experience in an Executive Assistant, Chief of Staff, or similar administrative role, preferably in a startup or high-growth environment Excellent communication and interpersonal skills—clear, concise, and empathetic Proven ability to manage multiple priorities, deadlines, and stakeholders under pressure Strong organizational, problem-solving, and time management abilities High EQ, integrity, and sound judgment Proficiency with tools like Google Workspace, Notion, Slack, and project management software Why Join Us? You’ll work directly with visionary leadership, play a key role in building a values-driven organization, and contribute meaningfully to how Human Spaces grows and scales. This is more than a support role—it’s a chance to be a strategic partner and cultural steward.