Business Development Admin Executive

Position Overview

The BD Admin Executive will play a key role in supporting the Business Development and Administration functions by managing documentation, 

quotations, vendor coordination, and internal communication. The role demands strong organizational skills, attention to detail, and the ability to 

handle multiple administrative and business support tasks efficiently. This position acts as a critical link between various internal teams and external 

stakeholders to ensure smooth business operations. 

Key Responsibilities

Administrative & Documentation Support 

● Prepare, review, and manage proposals, quotations, cost estimations, and administrative documentation. 

● Maintain accurate and up-to-date records of vendor details, quotations, purchase orders, approvals, and invoices. 

● Handle procurement documentation, service requests, and coordinate with vendors for timely deliverables. 

● Ensure proper filing, storage, and retrieval of records (physical and digital) to support audit and compliance needs. 

Business Development Coordination 

● Provide administrative assistance to the Business Development team for managing client documentation, proposals, and project-related 

data. 

● Support in preparing presentations, follow-up reports, and internal communication notes for management review. 

● Coordinate with clients, vendors, and cross-functional teams to ensure smooth flow of information and updates. 

Finance & Procurement Assistance 

● Assist the finance and procurement departments in bill verification, ensuring compliance with internal policies. 

● Follow up on approvals, invoice submissions, and vendor payments. 

● Track ongoing procurement requests and maintain accurate records for monthly reporting. 

Internal Coordination & Office Support 

● Liaise with multiple departments such as HR, Operations, and Finance for administrative tasks and data sharing. 

● Manage day-to-day office administration, inventory tracking, vendor visits, and documentation renewals. 

● Ensure adherence to company standards, confidentiality policies, and statutory compliance in all administrative activities.

Key Skills & Competencies

● Strong command over MS Office tools (Excel, Word, PowerPoint, Outlook). 

● Knowledge of basic accounting, quotation management, and invoicing processes. 

● Excellent written and verbal communication skills for both internal and external coordination. 

● Strong organizational and time management skills with an eye for accuracy and detail. 

● Ability to work independently under minimal supervision while handling multiple priorities. 

● Professional attitude, discretion, and a collaborative approach to teamwork. 

Qualifications & Experience

● Educational Qualification: Graduate in Commerce, Business Administration, or a related field. 

● Experience: 2–4 years in an administrative, business coordination, or office support role, preferably in a corporate or project-based 

environment. 

● Exposure to vendor management, quotation handling, and document processing in ERP or MS Excel-based systems will be an added 

advantage.

Growth Opportunities

● Exposure to cross-functional coordination with Business Development, Finance, and Procurement teams. 

● Opportunity to progress into Sr. Executive / Officer – Administration or BD Coordination based on performance and experience. 

● Hands-on experience with vendor and client management in a structured corporate setup.