Business Development Admin Executive

Key Responsibilities

Administrative & Documentation Support

Prepare, review, and manage proposals, quotations, cost estimations, and administrative documentation.

Maintain accurate and up-to-date records of vendor details, quotations, purchase orders, approvals, and invoices.

Handle procurement documentation, service requests, and coordinate with vendors for timely deliverables.

Ensure proper filing, storage, and retrieval of records (physical and digital) to support audit and compliance needs.

Business Development Coordination

Provide administrative assistance to the Business Development team for managing client documentation, proposals, and project-related

data.

Support in preparing presentations, follow-up reports, and internal communication notes for management review.

Coordinate with clients, vendors, and cross-functional teams to ensure smooth flow of information and updates.

Finance & Procurement Assistance

Assist the finance and procurement departments in bill verification, ensuring compliance with internal policies.

Follow up on approvals, invoice submissions, and vendor payments.

Track ongoing procurement requests and maintain accurate records for monthly reporting.

Internal Coordination & Office Support

Liaise with multiple departments such as HR, Operations, and Finance for administrative tasks and data sharing.

Manage day-to-day office administration, inventory tracking, vendor visits, and documentation renewals.

Ensure adherence to company standards, confidentiality policies, and statutory compliance in all administrative activities.

Key Skills & Competencies

Strong command over MS Office tools (Excel, Word, PowerPoint, Outlook).

Knowledge of basic accounting, quotation management, and invoicing processes.

Excellent written and verbal communication skills for both internal and external coordination.

Strong organizational and time management skills with an eye for accuracy and detail.

Ability to work independently under minimal supervision while handling multiple priorities.

Professional attitude, discretion, and a collaborative approach to teamwork.

Qualifications & Experience

Educational Qualification: Graduate in Commerce, Business Administration, or a related field.

Experience: 2–4 years in an administrative, business coordination, or office support role, preferably in a corporate or project-based

environment.

Exposure to vendor management, quotation handling, and document processing in ERP or MS Excel-based systems will be an added

advantage.

Growth Opportunities

Exposure to cross-functional coordination with Business Development, Finance, and Procurement teams.

Opportunity to progress into Sr. Executive / Officer – Administration or BD Coordination based on performance and experience.

Hands-on experience with vendor and client management in a structured corporate setup.

Location: ITUS Pune Office

📧 Email: rutuja.g@itus.net.in

📞 Contact: +91 9175896080

🌐 Website: www.itus.net.i