About The Company
A US-based firm specializing in
interior design solutions
for the
hospitality industry
is seeking an
Assistant Project Manager — Procurement & Supply Chain
to join its team in Navi Mumbai, India. The company focuses on sourcing, supplying, and delivering products for hotels, resorts, and restaurants, providing end-to-end solutions for
FF&E (Furniture, Fixtures & Equipment)
,
OS&E (Operating Supplies & Equipment)
, and
F&B-related supplies
.
Job Summary
The Assistant Project Manager — Procurement & Supply Chain will lead and coordinate
procurement and supply chain projects
within the hospitality sector. The role involves vendor coordination, logistics planning, cost tracking, and client communication, ensuring the timely and accurate delivery of materials.Responsibilities also include managing architectural and civil coordination, processing purchase and sales orders, preparing project reports, and ensuring compliance with quality and brand standards.
Important:
This is a
night shift role
to align with U.S. business hours. Candidates
must be comfortable working at night.
Key Responsibilities
Project Planning & Coordination:
- Develop detailed project plans for material procurement and delivery.
- Coordinate with internal teams (design, procurement, logistics, finance) and external vendors.
- Manage multiple projects to ensure adherence to timelines and budgets.
Client & Stakeholder Communication
- Serve as the main point of contact for hospitality clients.
- Provide regular updates on progress, risks, and key milestones.
Vendor & Supplier Management
- Collaborate with vendors for production and quality compliance.
- Evaluate supplier performance and support sourcing decisions.
Logistics & Delivery
- Manage shipment schedules and delivery to project sites.
- Handle issues related to logistics, customs, and final delivery.
Quality Control & Compliance
- Ensure adherence to quality, brand, and sustainability standards.
Budget Management
- Track project costs and support cost-optimization initiatives.
Sales & Purchase Orders
- Coordinate issuance of sales and purchase orders.
- Manage timely payment requests.
Excel & Reporting
- Use advanced Excel tools for tracking expenses, analyzing data, and preparing reports.
- Generate and share expediting and project reports with stakeholders.
Bid Revisions & Change Orders
- Coordinate bid revisions and prepare change order budgets.
Project Documentation & Close-Out
- Maintain project records, including contracts and correspondence.
- Prepare final project close-out reports.
Qualifications
- Bachelor’s degree in Architecture, Civil Engineering, Construction Management, or related field.
- 3–10 years of project management experience in hospitality, supply chain, or interior projects.
- PMP certification (preferred).
- Familiarity with FF&E/OS&E or hospitality procurement processes.
Skills & Competencies
- Strong organizational and multitasking skills.
- Proficiency in MS Project, Monday.com, Asana, or similar tools.
- Excellent communication and negotiation skills.
- Analytical and problem-solving mindset.
- Ability to manage multiple projects under tight deadlines.
Requirements
- Educational Background: Degree in Civil/Architecture/Interior Design.
- Communication: Strong verbal and written English communication.
- Interiors Experience: Experience with materials, finishes, and construction processes.
- Estimation: Skilled in cost estimation and project forecasting.
- Excel Proficiency: Advanced Excel formulas and data analysis.
- Vendor Management: Proven track record in vendor coordination and negotiation.
- Shift Flexibility: Must be willing to work night shifts aligned with U.S. time zones.
Skills: quality control,os&e,procurement processes,pmp certification,vendor management,hospitality interiors,logistics,product procurement,site execution,project documentation,ff&e,procurement,monday.com,budget management,supplier management,supply chain,sales orders,asana,forecasts,project plans,project managers,bid revisions,on-site execution,close out report,purchase orders,budget forecasts,ms project,project planning,compliance:
