Assistant Manager - BPA Management

Job Description

Job Title: Assistant Manager – Contract Management (Payments & Stock Reconciliation) Location: Mumbai Department: Supply Chain / Finance / Procurement Job Summary We are seeking a detail-oriented and proactive Executive to join our Vendor Management team. The ideal candidate will be responsible for managing vendor relationships, ensuring timely and accurate payments, and reconciling inventory data to maintain transparency and efficiency in procurement and finance operations. Key Responsibilities Vendor Management: Maintain and update vendor master data and contractual agreements. Serve as the primary point of contact for vendors regarding operational, payment, and inventory issues. Monitor vendor performance, compliance, and service levels. Payment Processing: Review and validate vendor invoices against purchase orders, GRNs (Goods Receipt Notes), and contracts. Coordinate with the finance team to ensure timely and accurate payment processing. Resolve invoice discrepancies or disputes with vendors. Stock & Inventory Reconciliation: Reconcile stock records between internal systems and vendor records periodically. Investigate and resolve variances in stock data with cross-functional teams. Work closely with the warehouse/logistics team to verify physical stock where needed. Reporting & Analysis: Generate regular reports on vendor payments, outstanding dues, and stock reconciliation status. Provide insights and flag issues related to cash flow, payment delays, or inventory discrepancies. Support internal and external audits with necessary documentation. Qualifications & Skills Bachelor’s degree in commerce, Finance, Supply Chain, or a related field. 2–4 years of experience in vendor management, accounts payable, or inventory reconciliation. Proficiency in ERP systems (D365, Oracle, etc.) Power Bi and MS Excel. Strong analytical and communication skills. High attention to detail and ability to manage multiple priorities. Preferred Attributes Experience in a retail, manufacturing, or logistics environment. Knowledge of GST, TDS, and other applicable tax regulations. Ability to build strong working relationships across departments. Show more Show less