Agile Project Manager

Project Manager

Role Overview:

The Agile Project Manager is responsible for driving the execution and timely delivery of projects by ensuring smooth coordination among cross-functional teams, adherence to Agile practices, and effective stakeholder communication. The APM serves as the glue between business objectives and technical execution. 

Responsibilities:

- Project Planning & Execution

• Define and manage project plans, timelines, and milestones.
• Collaborate with the Delivery Lead and Tech Lead to estimate, plan, and allocate team capacity for sprints.
• Monitor progress against plans and proactively address risks and blockers.

- Agile Process Facilitation

• Facilitate Scrum events: Daily Standups, Sprint Planning, Sprint Reviews, and Retrospectives.
• Ensure backlog refinement sessions are regularly conducted with clear user stories and acceptance criteria.
• Track velocity and help the team improve its Agile maturity and delivery predictability.

- Team Coordination

• Serve as the central point of coordination for the tech team, business team and other stakeholders.
• Remove impediments for the team and escalate where necessary.
• Monitor workloads to ensure team members are not overburdened or underutilized.

- Project Monitoring & Reporting

• Maintain and update JIRA boards, sprint dashboards, and burndown charts.
• Track progress on scope, schedule, and deliverables through JIRA or similar tools.
• Prepare and share regular project status reports with internal and external stakeholders.

- Stakeholder Management

• Communicate with customers, Product Owners, and business stakeholders to clarify requirements and set expectations.
• Coordinate requirement discussions, sprint demos, UAT sessions, and feedback loops.
• Build trust through transparent communication and consistent delivery performance.

- Risk & Issue Management

• Identify, log, and mitigate project risks and issues.
• Proactively flag delivery challenges and suggest mitigation plans to the Delivery Lead.

- Documentation & Compliance

• Ensure all sprint-level documentation (stories, retrospectives, decision logs) is up to date.
• Maintain delivery documentation such as RAID logs, project charters, and kickoff decks.
• Track scope changes and manage them through change control processes.
• Ensure Sprint approvals and feedback is secured in timely manner.

- Budget Tracking

• Monitor project budgets, planned vs. actual burn, and forecast variances.
• Work closely with the Delivery Lead and Finance team to ensure budget adherence.

- Invoicing & Billing Support

• Coordinate Sprint billing cycles by validating deliverables, timesheets, and scope coverage.
• Ensure invoices are accurate, aligned with contractual terms, and approved in time.
• Track billable vs. non-billable efforts and highlight leakage (if any).
• Ensure timely approvals for the invoices.

Required Skills & Qualifications:

• Bachelor’s/Master’s degree in Computer Science, Engineering, or related field.
• 5–8 years of experience in project management, preferably in Agile/Scrum delivery environments.
• Proven experience in managing software development projects end-to-end using Agile (Scrum/Kanban/SAFe) methodologies.
• Strong understanding of the Software Development Life Cycle (SDLC) and Agile delivery pipelines.
• Hands-on experience with project tracking tools like JIRA, Confluence, Trello, or similar.
• Ability to facilitate Agile ceremonies and drive delivery pace.
• Excellent verbal and written communication skills for both technical and non-technical audiences.
• Strong stakeholder management and client-facing skills. 

If you’re ready to make a difference and embody Lean Apps’ values, we’d love to hear from you. Apply now to join Lean Apps GmbH as an Agile Project Manager and be part of our mission to deliver exceptional solutions worldwide!