1161 Administrative Support Jobs - Page 36

Admin cum Facility Assistant to support the smooth functioning of our organization. The ideal candidate will handle a variety of administrative tasks, manage office operations, and ensure efficient internal and external communication. Required Candidate profile Oversee and manage daily administrative operations of the office. Handle scheduling, appointments, and calendar management for senior staff. Coordinate internal meetings and external appointments

We're Hiring: Administrative Coordinator / Executive Assistant Location: [ Noida / Hyderabad / Bangalore ] Experience: 2 - 4 years Were looking for a proactive and detail-oriented Admin Coordinator / EA Key Responsibilities: Manage calendars, seating plans, onboarding/offboarding, and equipment logistics Organize and support Teams events and meetings Collaborate across teams for consistent admin support Ensure compliance with internal admin policies Anticipate needs and provide timely follow-through Requirements: 2–4 years in an admin or EA role Strong communication & calendar management skills Experience managing Microsoft Teams events Highly organized and adaptable Apply now to join a dynamic, fast-paced team! Share your cv at "vaishnavi.s@twsol.com"

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration – Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

R1 is a leading provider of technology-driven solutions that help hospitals and health systems to manage their financial systems and improve patients experience. We are the one company that combines the deep expertise of a global workforce of revenue cycle professionals with the industrys most advanced technology platform, encompassing sophisticated analytics, Al, intelligent automation and workflow orchestration. R1 is a place where we think boldly to create opportunities for everyone to innovate and grow. A place where we partner with purpose through transparency and inclusion. We are a global community of engineers, front-line associates, healthcare operators, and RCM experts that work together to go beyond for all those we serve. Because we know that all this adds up to something more, a place where were all together better. R1 India is proud to be recognized amongst Top 25 Best Companies to Work For 2024, by the Great Place to Work Institute. This is our second consecutive recognition on this prestigious Best Workplaces list, building on the Top 50 recognition we achieved in 2023. Our focus on employee wellbeing and inclusion and diversity is demonstrated through prestigious recognitions with R1 India being ranked amongst Best in Healthcare, Top 100 Best Companies for Women by Avtar & Seramount, and amongst Top 10 Best Workplaces in Health & Wellness. We are committed to transform the healthcare industry with our innovative revenue cycle management services. Our goal is to make healthcare work better for all by enabling efficiency for healthcare systems, hospitals, and physician practices. With over 30,000 employees globally, we are about 16,000+ strong in India with presence in Delhi NCR, Hyderabad, Bangalore, and Chennai. Our inclusive culture ensures that every employee feels valued, respected, and appreciated with a robust set of employee benefits and engagement activities. Job Summary: The Senior Associate - Admin and Facilities - is responsible for overseeing and managing the administrative and facility operations to ensure a safe, efficient, and well-organized work environment. This role involves coordinating various office services, managing facilities, and supporting the overall administrative needs of the organization. Key Responsibilities: Facility Management: Oversee the maintenance and operation of office facilities, ensuring a safe and functional environment. Coordinate with vendors and service providers for facility-related services such as cleaning, security, and maintenance. Administrative Support: Manage office supplies inventory, placing orders as needed, and ensuring cost-effective procurement. Assist in the organization of company events, meetings, and conferences. Space Management: Plan and allocate office space to accommodate organizational needs and optimize workspace utilization. Coordinate office relocations and reconfigurations as required. Health and Safety Compliance: Ensure compliance with health and safety regulations and maintain records of safety inspections and incidents. Develop and implement emergency response plans and conduct regular drills. Budget Management: Prepare and manage the facilities budget, ensuring efficient use of resources and cost control. Analyze and report on facility expenses and identify opportunities for savings. Vendor Management: Establish and maintain relationships with suppliers and service providers. Negotiate contracts and agreements to ensure favorable terms and conditions. Qualifications: Bachelors degree in Business Administration, Facilities Management, or a related field. Minimum of 7 years of experience in administration and facilities management. Strong organizational and multitasking skills. Excellent communication and negotiation abilities. Proficiency in Microsoft Office Suite and facility management software. Working in an evolving healthcare setting, we use our shared expertise to deliver innovative solutions. Our fast-growing team has opportunities to learn and grow through rewarding interactions, collaboration and the freedom to explore professional interests. Our associates are given valuable opportunities to contribute, to innovate and create meaningful work that makes an impact in the communities we serve around the world. We also offer a culture of excellence that drives customer success and improves patient care. We believe in giving back to the community and offer a competitive benefits package. To learn more, visitr1rcm.com Visit us on Facebook

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world. Job Overview TE Connectivity's Engineering Project Management Teams manage cross-functional engineering projects. They work with Product Management, Sales, Quality, Manufacturing, Finance, and other functions across TE to ensure projects meet financial, schedule and customer expectations. They are responsible for defining and creating project schedules, portfolio management, communication and execution of programs, identifying resource constraints and working with management for resolution, while adhering to LeanPD processes. Required Skills: o Bachelor s degree in engineering or business or local equivalent. o 2 - 4 years of project management experience or other relevant experience o Basic understanding of the interdependence across the engineering, operations, plant manufacturing, and product management functions. o Ability to work in a global environment - able to accommodate varying time zones and able to collaborate with individuals across multiple geographies. (PAC meetings are global and will require that this individual can routinely facilitate early morning and evening meetings.) o Experienced meeting facilitator able to keep participants on topic, achieve all meeting goals, and achieve meeting closure within allotted meeting time. o Strong communicator able to articulate points of view clearly and concisely in a global setting with a diverse audience including senior leadership o Knowledge in Lean principles and/or experience in continuous improvement activities a plus. o Proficiency in developing dashboards using Power BI or Tableau will be considered an added advantage. Responsibilties: o Coordinate and facilitate global PAC (Project Approval Committee) meetings on a weekly basis for all product teams, including scheduling and accurate documentation. o Provide comprehensive administrative support for the PMO office and the Project and Portfolio Management system. o Manage all aspects of Mini-PAC and PAC administration, including facilitation, auditing, and compliance tracking. o Oversee the organization and maintenance of Microsoft Teams and ESS folders; manage dashboard content and access. o Accurately document meeting minutes and PAC action items and collaborate with the global project management engineering team to ensure timely closure. o Monitor and generate reports on the performance and progress of the PMO s project portfolio. o Design and implement Microsoft Teams dashboards aimed at enhancing engineering efficiency and visibility. o Facilitate the collection, tracking, and closure of PMO-related metrics. o Proactively identify opportunities for process improvement and contribute to continuous enhancement initiatives within the PMO. Location

Boeing Global Enterprise Services (BGES) team is currently looking for Administrative assistant to join their team in Bangalore, India. The position will report to the Business Support Manager (BSM) and will receive day-to-day direction from this manager. The candidate will work closely with local agencies and vendors to proactively support the business needs related to Boeing personnel as a result of emerging business needs. This includes but is not limited to Boeing infrastructure (office facilities), employee services, safety and security (disaster planning and business continuity) within the assigned location, and payment process for vendors. The candidate should have a good command of the English language. Previous work experience with multinationals in similar environments is preferable. The candidate must be willing to work in any office location within Bangalore, be open to a flexible schedule, and support phone calls during off-hours. Position Responsibilities: The responsibilities for this position include, but are not limited to, the following: Responsible for managing Workplace services through various 3rd party service providers. Strong knowledge of Facilities Management Operation and Event Management. Maintaining excellent relationships with various Business stakeholders and Service Providers. Actively engage with Business units to fulfil business requirements. Ability to analyze the data and make the decision based on the data (Data-driven approach). Ability to collaborate with other functions like Global Real Estate/Finance/HR/Security etc. as & when required to deliver the assigned scope of work. Responsible for ensuring safety & security at the workplace and implementing EHS policies. Monitor emergency response procedures such as dialogic/call tree/ERT members. Should be familiar with the compliance requirements for building/facility operations. Sharing inputs on annual budget allocation & tracking planned vs actual spent Ability to ideate, develop, lead and execute operational excellence projects. Maintains the operation-related records and documents including (not limited to) Building compliance. Acts as focal for receipt and delivery of faxes and emails including express packages and publications. Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company customers, and the media. Takes proper facilities round every morning & take appropriate corrective & preventive actions as required. Briefing outsourced manpower like Housekeeping & Security as & when required. Inspects & updates the Food Services Management sheet daily including weekly menu display & coordinating with supplier Keep a tab on the Snacks vending Machine on daily basis, oversee sales & report out to BSS; coordinate with supplier for breakdown. Shows sensitivity to the culture and customs of local and foreign visitors Monitor all the various registers kept at the front desk & rear entrance. Coordinate with Businesses and Functions to fulfil the needs. Issue necessary work permits to suppliers as & when required & filing the same Keep a tab on first aid box inventory/check on expiry date & order supplies accordingly Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping Daily supervision of security guards, housekeeping and office boys To monitor and verify the movement of materials and equipment in and out of the office Provides general administrative support to all employees and visitors Supports the BGES team during any event as & when directed Supports the HR team during mass recruitment drive/hiring drive and Distribution of goodies MIS Daily, Weekly & Monthly e.g. Office safety/dialogic/call tree etc. or as needed Update & Circulate the desk phones extension list on a bi-monthly basis Manage Meeting room booking requests by end users Handling the complete Procure to Pay (P2P) process on the portal Responsible for inward and outward couriers Maintain all relevant compliance documents for manpower services suppliers Clear employee LER/ TER with 100% receipts custody Custodian / responsible for employee RFB / IT claims onward dispatch to BDO from time to time Maintaining & reconciling the Distribution List (DL) for respective towers periodically Supports BSS in the physical verification of assets Get trained in operating FAS/PAS/ & help employees during any emergency evacuation; take part in mock drills Mobile phone inventory and mobile phone distribution activity Sim Inventory and Sim distribution activity Car Lease services and data management Data analysis on services Sample Reports Food Services - FSMS - Daily Enterprise Space Management System (ESMS) - Monthly Office Safety Checklist (OSC)- monthly Dialogic reconciliation - monthly Call tree - monthly ERT list - monthly Inventory - Stationary/HK/Pantry/M&E etc. -weekly Monthly Metro pass issuance Parking stickers Extension List of employees Gate Pass Work Permit(s) Contractual manpower attendance - demand vs supply Mobile Phone inventory and distribution Employer will not sponsor applicants for employment visa status. Basic Qualifications (Required Skills/Experience): A bachelors degree in hospitality/administration/Engineering or equivalent is required as a BASIC QUALIFICATION At least 4+ years of relevant experience working in a Real Estate/IFM/Administrative environment. Able to collaborate with internal team members as well as external stakeholders. Entrepreneurial mindset and Ability to foster two-way collaboration. Experience in Facilities Management / Workplace services is strongly required. Ability to facilitate decision-making and Proactive risk management. Effective Communicator with good verbal and written communication skills Knowledge of advanced Microsoft Office tools (Word, Exel, PowerPoint, etc) People Management with good interpersonal skills and Intermediate analytical skills Quick learner & has an eye for detail. Customer-focused and Capability to manage and leading team Typical Education & Experience: Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.g. Masters and 4+ years' related work experience.

: Job Title Corporate bank PA Utility, AS LocationMumbai, India Role Description The role is an extension of the onshore Business Management & Control team CB DIPL Utility. It involves liaising with COOs and Business Managers across the CB products and Infrastructure partners.The role requires a hands-on individual, who will be involved in the day to day running of the business & responsible for business management activities across all CB products. Overview: Deutsche Banks Corporate Bank (CB) is a market leader in cash management, trade finance & lending, securities services and Trust & Agency Services. Focusing on the treasurers and finance departments of corporate and commercial clients and financial institutions across the globe, our universal expertise and global network allows us to offer truly integrated and effective solutions. Corporate Bank Central: The corporate Bank Central team comprises of the Business management, Divisional control office, KYC, Mercury & other central functions. The scope of the Business Management activities will typically be diverse and may include strategic business planning, financial control and reporting tasks, control function liaison, headcount management and compensation matters, IT and Ops service management and enhancement, co-ordination of business case approval and project sponsorship. What we'll offer you As part of our flexible scheme, here are just some of the benefits that youll enjoy Best in class leave policy Gender neutral parental leaves 100% reimbursement under child care assistance benefit (gender neutral) Flexible working arrangements Sponsorship for Industry relevant certifications and education Employee Assistance Program for you and your family members Comprehensive Hospitalization Insurance for you and your dependents Accident and Term life Insurance Complementary Health screening for 35 yrs. and above Your Key Responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the Managing Director and/or Director including: Co-ordinate calendars / schedules to ensure effective time management and prioritization of engagements where necessary Own the setup of meetings across multiple time zones, booking rooms and coordinating catering so that events run without disruption. Working with the Site Lead Assistant to co-ordinate and oversee site-wide events. Prepare materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail Provide administrative support for project work and ad hoc activities, including division specific tasks (eg on-boarding, space planning) Establish trust to be able to handle sensitive telephone and email correspondence. Cover for other assistants for holiday/sickness Screen telephone calls, pass on messages. Actively share knowledge with fellow Assistants and foster support culture across divisions and provide cover when other team assistants are out of office Works with other Assistants where necessary to ensure support needs are covered eg short-term absence Supporting and coordinating with Team Lead Assistant with onboarding and offboarding process for joiners and leavers to the team, including email communications, IT set up, drive access, advising on asset collection and return Managing team email distribution lists, update joiners and leavers and conduct periodic recertification in coordination with Team Lead Assistant Managing and coordinating Travel requests and submission of reimbursement claims thereof. Expense management coordinating for payments of the vendor invoices & submitting reimbursement claims Recertification & new access requests, approvals of various business drives, share point and business applications Managing the on-boarding process for new joiners, movers & off-boarding for all leavers. Required to undertake special project work as requested and on an ad hoc basis. Managing and coordinating Travel requests and submission of reimbursement claims thereof Managing approval matrix in the system Document Archiving Implement best practices Job Excellent verbal and written communication skills. Ability to converse clearly with regional and global employees Highly organized individual and an excellent planner with attention to detail Experience of working in multi-tasking, timeliness, and quality focused environments Good organizational skills and the ability to prioritize heavy workloads to ensure optimum service delivery, demonstrating flexibility when handling multiple tasks Ability to work well under pressure in a fast-paced environment. Excellent computer skills (MS Office) including email applications. Ability to work well in virtual teams in matrix organizations. Flexible, reliable and adaptable with a positive approach Able to proactively initiate, develop, and maintain effective working relationships with team members including stakeholders, demonstrating the ability to cooperate with a variety of people. The ability to anticipate needs and act independently Ability to handle confidential information and use discretion around sensitive management issues Your Skills & experience: Bachelors degree level (Business Administration) or equivalent qualification Experience in a business management/control discipline / project management Significant attention to detail and high degree of initiative Excellent skills in using MS Office in specific Power Point and Excel Driven and motivated to work under tight timelines. Excellent communication & Coordination skills B2 / C1 level German speaking is a good to have. How we'll support you Training and development to help you excel in your career Coaching and support from experts in your team A culture of continuous learning to aid progression A range of flexible benefits that you can tailor to suit your needs

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration – Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Coordinate internal & external meetings, conferences & events Act as the point of contact betn executives, clients, & internal teams Prepare meeting agendas, take minutes, follow up on action items Support with timesheets, invoice tracking Required Candidate profile Bachelors degree or equivalent experience 1+ years of experience in an Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint)

Position s Goal: To provide operational and administrative support to the Facility Management team assigned. Use initiative and creativity in performance of IFM operations duties and assist the team in implementing more efficient work practise. Administer Standard Operating Procedure for all Soft service areas working with the site Assistant Manager to provide timely reports to the Facility Management. Deliverable Role/Responsibilities : Provide support to the AFM to ensure critical operational items are attended to within agreed time frames To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc. To assist with the site audits & floor walks to be undertaken on entire Client site Assisting in tabulating site defects leading from the audits & floor walks and assisting with the setting of deadlines for the defects to be rectified Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff etc Full responsibility of the site during the entire shift Filing of site related documents including but not limited to challans, GRN s etc Ensure enough consumables stock is maintained on site & any shortfalls to be reported to the site lead Ensure all processes are followed as per the Standard Operating Procedures of BACI viz. Stationery, midnight snacks etc, material movement etc. Timely submission of reports as requested by Asst Manager & Facility Manager Ensure employee health & safety & related services Ensure that appropriate vendor escalation process is followed Ensure that all cleaning & maintenance schedules are adhered to Ensure completing any specific responsibilities as specified by the managers Tracking of Facility Operating Expenses Processing of all invoices for payment - first take approval of Client / FM and then submit to MIS and billing department. Liaison with the client Finance team Client billing / invoicing and follow up payments by clients Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering Maintenance of Billing Tracker Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist. Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Security, Maintenance and Keep AFM / FM updated. To prepare the snag list Soft copy date wise and coordinate with BMS and housekeeping to close the noticed points. Proper check on vending machines and photocopier machine reading. Checking H.K attendance on daily basis. To check food quantity, and Food testing before lunch/Dinner starts Coordinating for Medical Emergencies as and when required Take regular briefings of Help Desk/ Mail room Executive. Provide management advice to Helpdesk for escalated issues. Insure immediate response to priority Calls. Coordinate with facilities helpdesk regarding the arrangements of the day. Oversee the Front office Function during the shift Ensure Visitors are promptly attended by FOE Ensure that FOE has placed newspaper and magazine in the reception area. Oversee the Mailroom process during the shift. Provide management advice to Mailroom for escalated issues To check the attendance of our vendor's employee. Prepare weekly shift/duty rosters for Helpdesk, Front Desk, and Mailroom, Manage the inventory control of all facility related items. Maintain Proper Log Book and mention the follow up jobs if pending in next shift. Log Book Shared with FM every in every shift. Education / Yrs. of Experience: Bachelor's Degree in any discipline, a minimum of 1-2 years of experience in a corporate environment. Tertiary qualifications in building management and/or business desirable. Proven ability to function effectively as part of a team. Proven ability to initiate and follow through with improvement initiatives Skill Sets : Exposure and experience in dealing with multinational corporate organizations Ability to adapt and perform under pressure Possess strong interpersonal skills with the ability to build rapport quickly. Good communication skills.

Role & responsibilities About the Role: We are looking for a highly motivated and detail-oriented Sales Operations Intern to join our team. This role offers hands-on experience in supporting sales processes, optimizing operational workflows, and contributing to the efficiency and success of the sales team. Key Responsibilities: Assist in maintaining and updating the CRM system (e.g., Microsoft Dynamics) with accurate data. Support the creation of sales reports, dashboards, and performance metrics. Analyze sales data to identify trends, inconsistencies, and improvement opportunities. Help streamline and document sales processes and standard operating procedures. Collaborate with sales, marketing, and customer success teams to ensure operational alignment. Participate in forecasting and pipeline review processes. Provide administrative support during sales campaigns and initiatives. Assist with sales enablement initiatives (e.g., playbooks, training material). Preferred candidate profile Requirements: Strong analytical and problem-solving skills. Proficient in Microsoft Excel and/or Google Sheets. Familiarity with CRM tool (Microsoft Dynamics) is a plus. Excellent verbal and written communication skills. Detail-oriented with a proactive and collaborative mindset. Ability to manage multiple tasks and prioritize in a fast-paced environment. Preferred Qualifications: Previous internship or coursework in Sales, Business Operations, or Data Analytics. Interest in pursuing a career in Sales Operations, Revenue Operations, or Sales Strategy. What Youll Gain: Exposure to real-world sales operations in a dynamic business environment. Hands-on experience with CRM platforms and sales performance analytics. Mentorship and guidance from experienced professionals. Opportunity to contribute to strategic sales initiatives and process improvements.

What this job involves: Key Skills Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support Prepare a range of non-routine correspondence according to company guidelines Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.: contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the executive Arrange conference calls, video conferences or data conferences occasionally involving a global audience Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures). Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary Review and sort paper-based and electronic mail, identify action required and take action where appropriate Assist with miscellaneous complex administrative tasks (i.e., locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports) Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed Develop relationships with executives clients and their EA s Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives representative to independently handle calls May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines. Maintain voicemail and email distribution lists Sound like you In this role, your key responsibilities will include: 2-3 years of experience in a EA role Be able to adapt to changes in business priorities IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook). Strong interpersonal skills with confident to interact with people at senior levels Mastery of stakeholder's relationships and collaborative working with colleagues and peers of all levels. Proactive display initiative and work well under pressure Effective team player, flexible and with the ability to work independently Excellent written and verbal English Excellent organisational skills and ability to prioritize effectively High level of accuracy Excellent customer services skills Ability to independently solve problems and make recommendations. Sense of confidentiality, discretion Strong diary management (multiple diaries) Experience booking complex international travel Providing an advanced level of executive support to various executives with complex organizational responsibilities. Liaison between the executives and his/her organization. Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. Requires a good understanding of the executives organization, along with the business knowledge to communicate and work effectively with the executive s organization and clients.

Job Description: We are looking for a proactive and detail-oriented Administrative Executive to efficiently manage office operations and support management and staff. The ideal candidate will play a key role in ensuring smooth day-to-day functioning and compliance with organizational policies. Key Responsibilities: - Manage daily office operations and provide administrative support to staff - Ensure compliance with company policies and procedures - Coordinate and organize meetings, events, and appointments - Oversee routine administrative tasks such as documentation, filing, and correspondence - Maintain a high standard of confidentiality and data privacy in all tasks - Coordinate with customers and ensure clear, professional communication - Coordinate with internal team members to support efficient workflow - Assist management with day-to-day activities and special projects - Serve as a reliable point of contact between different departments and stakeholders - Proficiency in MS Office and administrative software - Follow up on quotations and ensure timely communication with clients - Send payment reminders and coordinate with the accounts department as needed - Collect and compile daily reports from staff to keep management updated - Manage order processing -Prepare reports and formats , MIS as per management requirement

Role and Responsibility in organization: Flight, Hotel booking and Web checking- Boarding Pass for MD. Scheduling meetings, calendar arrangement and booking conference hall for the Director. Arrangement of VISA process, Travel Insurance, Currency, and International roaming for the MD during his International Business Travel. Scheduling and conducting online meetings and interviews through the ZOOM/Teams software. Event Organization and arrangement of Food like Snacks, Lunch and Dinner for the Guests during Business meetings. Attendance management. Sending new CVs to HR Team. Salary process for the MD’s driver on monthly basis. Keeps Bank Account Record of MD and works on Travel and Expense Statements on monthly basis. PO approval from the Managing Director through the system. Sending Diwali, New Year, Christmas wishing greetings /emails to all contacts of MD. Daily, weekly, monthly planner MIS updating. All Credit card statements of MD records keeping & forwarding to accounts Travel & Expense Dept. Processing of Visa documentation for the MD. MD Laptop Connecting & email checking, letter drafting and sending to concerned person. Appointment list display & reminder to MD. Visiting card scanning & updating in the Visiting Card Database. Prepares Monthly report and graphical representation for the same and Email sending to concern person.

responsible for managing daily office operations, supporting organizational processes, and ensuring smooth business functions. coordinating meetings, maintaining records, managing schedules, and handling correspondence. Required Candidate profile Graduate Male 2-4yrs Exp as Admin Extv / Back office / Office Assistant , etc. Location : Bangalore - Vrindavan Layout

Position Overview As the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization. This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment.Key Responsibilities Visitor Management: Greet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department. Call Handling: Answer, screen, and forward incoming phone calls promptly and professionally. Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate meetings for staff members. Mail & Deliveries: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed. Administrative Support: Assist with clerical duties such as filing, photocopying, data entry, and document preparation. Office Supplies Management: Monitor and maintain inventory of office supplies; reorder as necessary. Security & Safety: Ensure the reception area is secure by following safety procedures and controlling access via the reception desk. Record Keeping: Maintain accurate records of visitors, deliveries, and other relevant logs. Support to HR & Operations: Assist with onboarding new employees and coordinating internal events or meetings. Required Skills & Qualifications Educational Background: High school diploma or equivalent; additional certification in Office Management is a plus. Experience: Proven work experience as a Receptionist, Front Office Representative, or similar role. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with office equipment such as fax machines and printers. Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with diverse individuals. Organizational Abilities: Strong organizational skills with the ability to multitask and prioritize effectively. Customer Service Orientation: Demonstrated customer service skills with a friendly and approachable demeanor. Professional Appearance: Consistent, professional dress and manner. Desirable Attributes Adaptability to changing office environments and tasks. Ability to handle confidential information with discretion. Proactive approach to problem-solving and task management

A Hospital Coordinator, sometimes also called a Patient Care Coordinator or Floor Coordinator, plays a vital role in ensuring the smooth operation of a hospital department or unit, focusing on patient care and administrative tasks . They might manage appointments, handle insurance paperwork, coordinate with nurses and other healthcare providers, and ensure patients are comfortable and well-informed. Key Responsibilities: Patient Care Coordination: Managing patient flow, scheduling appointments, and ensuring patients receive necessary care. Administrative Support: Handling paperwork, insurance verification, and other administrative tasks. Communication: Communicating with patients, their families, and healthcare providers. Compliance: Ensuring compliance with hospital policies and procedures. Staff Support: Assisting nursing and support staff with various tasks. Patient Safety: Prioritizing patient safety and well-being. Types of Hospital Coordinators: Patient Care Coordinator (PCC): Focuses on providing comprehensive patient care, including developing, monitoring, and evaluating individual patient cases. Floor Coordinator: Oversees the daily operations of a specific unit or department. Front Office Coordinator: Handles front desk duties, including patient registration, scheduling, and answering phones. Ward Incharge: Oversees the day-to-day operations of a specific ward, managing staff and ensuring patient safety and comfort. Job Requirements: Education: A bachelor's degree in healthcare administration, nursing, or a related field is often required, but experience can sometimes substitute for education. Experience: Prior experience in a healthcare setting is typically expected. Skills: Excellent communication, organizational, and interpersonal skills are crucial. Additional Qualifications: Certifications or licenses may be required depending on the specific role. Finding Hospital Coordinator Jobs: Online Job Boards: LinkedIn , Indeed , and Jooble are good places to search for hospital coordinator jobs. Hospital Websites: Many hospitals post job openings on their own websites. Placement Agencies: Agencies specializing in healthcare staffing can help you find suitable roles.

Skill required: Retirement Solutions - Customer Service Designation: Customer Service Associate Qualifications: Any Graduation Years of Experience: 1 to 3 years What would you do? The Client Services Manager I (CSM I) is responsible for ensuring institutional client satisfaction across markets by managing specific daily administrative, operational and record keeping functions of institutional clients through tactical day-to-day support for client service and business development. Services clients, drives best practices, and improves client outcomes through excellent customer service and operational excellence. Respond to client service needs and own end to end identified tasks through a centralized service model. Provides operational and administrative support including but not limited to online remittance support, file exchange, involuntary distributions, lost earnings calculations, plan document and plan design support, plan remediations, Builds institutional knowledge and relationships while enhancing functional understanding of TIAA services and products. Submits and tracks service request work items appropriately in partnership with business partners. Subject Matter Expertise:Guide team members on domain / process aspects. Perform Root cause analysis on errors/ service issues .US Retirement Services domain – Defined Contributions - Institutional Services Experience in US Monetary Process (Contributions, Distributions, Refunds, Forfeitures, Loans, Adjustments etc.)US Retirement Middle Office / Plan Level documentation knowledge preferred in addition to experience in participant services.Knowledge of handling Participant Census data.Review and updates plan configuration fields. Good Attention to detail with research and timely resolution ability.Ability to work in centers of excellence model. Excellent written communication skills ASPPA Certified (Preferred) CRPS (Preferred) What are we looking for? Assist Client Facing personnel on middle office and back-office activities.Support Plan Sponsors and Administrators on plan level activities that include but are not limited to contribution services, withdrawals & distributions, loans, reporting & Recordkeeping system updates, involuntary distributions and lost earnings calculations Support clients on research and resolution of issues related to benefit services like Eligibility Services, Online Salary Deferral & Enrollments, Auto Services, Vesting calculations.Support Plan Management activities like Plan Document Services, Plan reporting & audit, Adjustments and remediations, Participant escalations, plan focus support.Assist clients in correction of any plan / participant level data issues.Co-ordinate between client facing and operations teams to resolve client issues/escalations.Graduate (mandatory), preferably from commerce backgroundExperience in the US retirement industry.Flexible to work in US Shifts (Across time zones based on business requirement) is a must.Good verbal & written communication skills in EnglishGood typing skill and attention to detail.Good working knowledge of MS ExcelGood time management skillsAbility to work independently Roles and Responsibilities: 3+ Years Preferred Qualification Any Graduation

Skill required: Retirement Solutions - Customer Service Designation: Customer Service Analyst Qualifications: Any Graduation Years of Experience: 3 to 5 years What would you do? The Client Services Manager I (CSM I) is responsible for ensuring institutional client satisfaction across markets by managing specific daily administrative, operational and record keeping functions of institutional clients through tactical day-to-day support for client service and business development. Services clients, drives best practices, and improves client outcomes through excellent customer service and operational excellence. Respond to client service needs and own end to end identified tasks through a centralized service model. Provides operational and administrative support including but not limited to online remittance support, file exchange, involuntary distributions, lost earnings calculations, plan document and plan design support, plan remediations, Builds institutional knowledge and relationships while enhancing functional understanding of TIAA services and products. Submits and tracks service request work items appropriately in partnership with business partners.US Retirement Services domain – Defined Contributions - Institutional Services Experience in US Monetary Process (Contributions, Distributions, Refunds, Forfeitures, Loans, Adjustments etc.)US Retirement Middle Office / Plan Level documentation knowledge preferred in addition to experience in participant services.Knowledge of handling Participant Census data.Review and updates plan configuration fields. Good Attention to detail with research and timely resolution ability.Ability to work in centers of excellence model. Excellent written communication skills ASPPA Certified (Preferred) CRPS (Preferred) What are we looking for? Assist Client Facing personnel on middle office and back-office activities.Support Plan Sponsors and Administrators on plan level activities that include but are not limited to contribution services, withdrawals & distributions, loans, reporting & Recordkeeping system updates, involuntary distributions and lost earnings calculations Support clients on research and resolution of issues related to benefit services like Eligibility Services, Online Salary Deferral & Enrollments, Auto Services, Vesting calculations.Support Plan Management activities like Plan Document Services, Plan reporting & audit, Adjustments and remediations, Participant escalations, plan focus support.Assist clients in correction of any plan / participant level data issues.Co-ordinate between client facing and operations teams to resolve client issues/escalations.Graduate (mandatory), preferably from commerce backgroundExperience in the US retirement industry.Flexible to work in US Shifts (Across time zones based on business requirement) is a must.Good verbal & written communication skills in EnglishGood typing skill and attention to detail.Good working knowledge of MS ExcelGood time management skillsAbility to work independently Roles and Responsibilities: 3+ Years Preferred Qualification Any Graduation

Skill required: Retirement Solutions - Customer Service Designation: Customer Service Associate Qualifications: Any Graduation Years of Experience: 1 to 3 years What would you do? "The Client Services Manager I (CSM I) is responsible for ensuring institutional client satisfaction across markets by managing specific daily administrative, operational and record keeping functions of institutional clients through tactical day-to-day support for client service and business development. Services clients, drives best practices, and improves client outcomes through excellent customer service and operational excellence. Respond to client service needs and own end to end identified tasks through a centralized service model. Provides operational and administrative support including but not limited to online remittance support, file exchange, involuntary distributions, lost earnings calculations, plan document and plan design support, plan remediations, Builds institutional knowledge and relationships while enhancing functional understanding of TIAA services and products. Submits and tracks service request work items appropriately in partnership with business partners.US Retirement Services domain – Defined Contributions - Institutional Services Experience in US Monetary Process (Contributions, Distributions, Refunds, Forfeitures, Loans, Adjustments etc.)US Retirement Middle Office / Plan Level documentation knowledge preferred in addition to experience in participant services.Knowledge of handling Participant Census data.US Retirement Services domain – Defined Contributions - Institutional Services Experience in US Monetary Process (Contributions, Distributions, Refunds, Forfeitures, Loans, Adjustments etc.)US Retirement Middle Office / Plan Level docReview and updates plan configuration fields. Good Attention to detail with research and timely resolution ability.Ability to work in centers of excellence model. Excellent written communication skills ASPPA Certified (Preferred) CRPS (Preferred)" What are we looking for? "Assist Client Facing personnel on middle office and back-office activities.Support Plan Sponsors and Administrators on plan level activities that include but are not limited to contribution services, withdrawals & distributions, loans, reporting & Recordkeeping system updates, involuntary distributions and lost earnings calculations Support clients on research and resolution of issues related to benefit services like Eligibility Services, Online Salary Deferral & Enrollments, Auto Services, Vesting calculations.Support Plan Management activities like Plan Document Services, Plan reporting & audit, Adjustments and remediations, Participant escalations, plan focus support.Assist clients in correction of any plan / participant level data issues.Co-ordinate between client facing and operations teams to resolve client issues/escalations. NA" Roles and Responsibilities: " Graduate (mandatory), preferably from commerce backgroundExperience in the US retirement industry.Flexible to work in US Shifts (Across time zones based on business requirement) is a must.Good verbal & written communication skills in EnglishGood typing skill and attention to detail.Good working knowledge of MS ExcelGood time management skillsAbility to work independently" Qualification Any Graduation

We are seeking an experienced and adaptable Sales Operations Specialist to join our sales team. The ideal candidate will have 5 years of sales experience, solid expertise in Zoho CRM, and flexibility in working hours. This role is essential in ensuring efficient sales operations, supporting both client engagement and administrative tasks. Key Responsibilities CRM Management: Ensure accurate and up-to-date records in Zoho CRM, including client details, interactions, sales pipeline status and tracking deal pipeline. Administrative Support: Provide essential support, including scheduling meetings, managing sales documents, and assisting in proposal development. Reporting: Create and analyze sales reports to support strategic insights and improve the effectiveness of our sales process. Follow-Ups: Conduct regular follow-ups with leads to nurture client relationships and maintain engagement throughout the sales cycle. Client Demos: Deliver engaging and informative demos of our AR/VR solutions to prospective clients, showcasing the value and impact of our technology. Qualifications & Skills 5 years of experience in sales or sales operations, preferably in a B2B environment. Strong working knowledge of Zoho CRM, including data management and report generation. Excellent organizational and time-management skills. Exceptional communication and presentation abilities to deliver compelling demos and build client relationships. Flexibility in working hours to accommodate clients across different time zones. Self-starter with a proactive approach and a collaborative mindset.

Client - Kalki Healthcare. Location-Vadodara, 6 days working. Stakeholder mgmt, email mgmt,data mgmt, reporting, admin support etc

Hi, Job Title: Technical Coordinator (with Technical Background) Location: Sahibabad, Ghaziabad Reports To: Managing Director / Technical Head Female candidates will be preferred Qualifications and Skills: Bachelors degree in Chemical Engineering, Chemistry, or related technical field preferred. Proven experience (4+ years) as a personal/executive assistant or secretary, ideally in a manufacturing or technical environment. Excellent written and verbal communication skills. Job Summary: We are seeking a highly organized and technically proficient Personal Secretary to support our senior management in a dynamic chemical manufacturing environment. The ideal candidate will possess strong administrative capabilities along with a background in chemical engineering or a related technical field to assist in coordinating technical documentation, project follow-ups, and communication between departments. Key Responsibilities: Manage MD emails & prioritize the issue according to the gravity. Provide executive-level administrative support including managing schedules, arranging meetings, travel planning, and handling correspondence. Assist in the preparation, review, and formatting of technical reports, proposals, safety documents, and manufacturing process updates. Act as a liaison between executive management and technical departments (R&D, Production, Quality Control, etc.). Maintain confidentiality of sensitive business and technical information. Monitor project timelines and provide reminders or summaries to the executive team. Attend internal technical meetings and take minutes; summarize key points and follow up on action items. Coordinate documentation for regulatory and compliance submissions in line with industry standards. Support procurement processes by tracking technical requisitions and vendor communications. Manage digital filing systems for both administrative and technical documents.

Job Description: We are seeking a highly organized and proactive new client acquisition and Operations & Coordination Executive to manage daily coordination between clients, internal staff, and vendors. The ideal candidate will be responsible for maintaining seamless communication, ensuring timely follow-ups, and managing data across a PAN India team. This role requires strong multitasking ability, excellent communication skills (both verbal and written), and proficiency in Microsoft Excel and word. Key Responsibilities: Client Coordination : Act as the main point of contact for clients. Respond to queries, share updates, and ensure client satisfaction. Follow up for approvals, documents, and payments. Staff Coordination (PAN India) : Communicate regularly with on-ground staff across various locations. Assign tasks, monitor progress, and maintain records of completed work. Follow up with team members for updates, documentation, and deadlines. Vendor Search & Management : Identify and shortlist vendors as per project or client requirements. Maintain vendor database and initiate negotiations when needed. Data Management : Maintain detailed records of work completed by staff across locations. Track status, create reports, and ensure data accuracy. Follow-ups & Reporting : Follow up with clients and staff for payments, deliverables, and updates. Prepare regular reports and dashboards using Excel. Key Requirements: Proven experience in client and staff coordination roles. Strong command of spoken and written English. Excellent communication and interpersonal skills. Proficiency in Microsoft Excel (data handling, reporting, basic formulas). Ability to handle multiple tasks, prioritize effectively, and work independently. Experience coordinating with teams across multiple locations is a plus. Preferred Qualifications: Graduate in any discipline. 1+ years of experience in coordination or operations roles. Experience in service-based or consulting firms preferred. Contact Person - Archana - 7291027908

Role & responsibilities Greeting clients and visitors with a positive and helpful attitude. Answering, screening, and forwarding phone calls in a professional manner Maintaining visitor logs and security protocols Assisting with administrative tasks, including copying, taking notes, and making travel plans. Scheduling appointments Maintaining a clean and safe reception area. Directing visitors by maintaining employee and department directories Preferred candidate profile Minimum Graduation: Candidates must hold a bachelor's degree. Communication Skills: Excellent command of English, both spoken and written, is crucial. Appearance: Candidates should present a professional and well-groomed appearance. Technical Proficiency: A good understanding of MS Office applications (Word, Excel, Outlook) is required. Experience: A minimum of 1 to 3 years of experience in a similar role.