1161 Administrative Support Jobs - Page 33

Provide high-level administrative support to the Managing Director, including managing calendars,scheduling meetings,organizing travel arrangements Screen & prioritize incoming communications (emails,calls, etc.)respond on behalf of the MD as needed. Required Candidate profile Administrative Support Meeting and Event Coordination Project Management Support Communication Liaison Travel and Logistics Coordination Time Management and Prioritization

Job Title: Personal Assistant / Administrative Executive Location: Hyderabad Department: Administration / Executive Office Reporting to: Finance Controller Experience Required: 23 Years Qualification: B. Com or equivalent Job Summary: We are seeking a proactive and organized Personal Assistant / Administrative Executive to support day-to-day administrative operations, provide executive assistance, manage travel logistics, and offer basic support for civil construction coordination. The ideal candidate will have 2–3 years of experience in a PA or admin role, excellent communication skills, and the ability to multitask in a dynamic environment. Key Responsibilities: Administrative Support: Oversee general office administration, supplies, and facility management. Maintain office files, records, and correspondence. Ensure smooth functioning of daily office operations. Executive Assistance: Provide comprehensive support to senior management including calendar management, scheduling meetings, and coordinating communication. Prepare presentations, reports, and minutes of meetings. Handle confidential documents and maintain discretion in sensitive matters. Travel Desk Management: Coordinate domestic and international travel arrangements including ticketing, visas, accommodation, and local transport. Prepare travel itineraries and manage reimbursements and travel expense documentation. Civil Construction Support (Basic Level): Liaise with contractors/vendors for project updates and basic civil works. Monitor timelines and share status updates with the reporting authority. Assist in preparing reports and documentation related to civil work coordination. Required Skills & Qualifications: Graduate in Commerce (B. Com) or equivalent. 2–3 years of experience in a Personal Assistant / Administrative role. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Strong communication, organizational, and multitasking skills. Ability to handle pressure and meet deadlines. Familiarity with travel booking systems and basic project coordination is a plus. Preferred Attributes: Professional demeanor and ability to work independently. High level of integrity and discretion. Exposure to civil infrastructure projects will be advantageous. Work Environment & Schedule: Full-time, on-site role. Monday to Saturday, 9:30 AM – 6:00 PM.

Job Title: Sales Support / Sales Administrator Healthcare Location - Mumbai, Andheri (Chakala) Onsite - 6 days work from office Industry - Medical Devices (Healthcare) About Company - Meril, a Bilakhia Group company founded in 2006, is a global medical device manufacturer headquartered in India that is in Vapi (Gujarat). Committed to innovation and quality, Meril develops advanced healthcare solutions including vascular devices, orthopedic implants, robotics, ENT products, and diagnostics. With a strong R&D focus and presence in over 100 countries, Meril collaborates worldwide to improve lives through cutting-edge medical technology. Key Responsibilities: Support sales team with admin tasks, CRM updates, and reporting Coordinate with SCM, Legal, and Finance for orders, contracts, and compliance Assist with sales events (Mastercourses, Annual Sales Meetings, GSS) Manage tender documents, quotes, and customer communication Support audit preparation and maintain accurate records Requirements: Bachelors degree with 3+ years in sales support (healthcare preferred) Experience working with cross-functional teams Familiar with audit processes and compliance standards Proficient in MS Office and CRM tools Strong communication and organizational skills Interested candidates can share their resumes on urvashi.pradhan@merillife.com.

Responsibilities: * Manage accounts payable & receivable * Reconcile financial statements * Provide administrative support * Handle accounting tasks * Maintain MIS systems * Billing * Assist to Admin Manager WhatsApp:- 9509539080 Health insurance Provident fund

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our team. The successful candidate will be responsible for managing travel arrangements, coordinating company secretariat work, and performing various administrative tasks to ensure the smooth operation of the organization. ## Key Responsibilities: - Provide administrative support for personal and organizational tasks - Manage travel bookings, arrangements, and itineraries - Coordinate company secretariat work, including: - Compliance and regulatory matters - Meeting coordination and minute-taking - Document management and maintenance - Perform general administrative tasks, such as: - Scheduling appointments and meetings - Managing correspondence and emails - Maintaining records and databases - Be available and responsive on phone for urgent matters - Handle other administrative tasks as assigned by the management ## Requirements: - Graduate degree or diploma in a relevant field (Administration, Business, etc.) - Proven experience as an Executive Assistant or similar role - Excellent organizational, communication, and interpersonal skills - Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously - Proficient in administrative software and tools (MS Office, Google Suite, etc.) - Flexible with timing and available for six days a week - Ability to maintain confidentiality and handle sensitive information ## What We Offer: - Competitive salary and benefits package - Opportunity to work with a dynamic and growing organization - Collaborative and supportive work environment ## How to Apply: If you are a motivated and detail-oriented individual with excellent administrative skills, please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Overview : We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Arcadis Architecture & Urbanism India practice. In addition to traditional executive support duties, this role will also involve providing business development support and project monitoring assistance to ensure the smooth functioning of operations in India. Responsibilities : a) Conduct research and gather information as needed for special projects and initiatives. b) Prepare and organize documents, presentations, and reports for internal and external meetings. c) Serve as a liaison between the leadership and internal/external stakeholders, maintaining professional and effective communication. d) Provide business development support by assisting with the preparation of proposals, contracts, and presentations. e) Monitor business activities and track progress against targets, providing regular updates to the leadership. f) Assist in project monitoring by tracking project timelines, milestones, and deliverables, and coordinating with cross-functional teams as needed. g) Manage the leaderships calendar, including scheduling meetings, appointments, and travel arrangements. h) Coordinate and prioritize incoming requests and appointments, ensuring efficient use of the leadership time. i) Act as a gatekeeper, screening and responding to emails, phone calls, and other communications on behalf of the leadership. j) Handle confidential information with discretion and integrity. k) Perform general administrative tasks such as expense reporting, invoice processing, and maintaining office supplies. Qualifications: a) Bachelors degree. b) Work Experience of 5+ Years. c) Desirable experience as an Executive Assistant or similar role, supporting C-level executives or senior management. d) Excellent organizational skills with the ability to multitask and prioritize tasks effectively. e) Strong attention to detail and accuracy in all work. f) Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels. g) Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. h) Ability to work independently with minimal supervision and handle confidential information appropriately. i) Flexible and adaptable to changing priorities and deadlines. j) Previous experience in business support or project management is a plus. k) Experience in the architecture & planning industry or large corporations is preferred.

Ensure smooth Front Office Management and ensure a warm and professional ambience. Display strong Presentation Skills in client interactions and internal communication. Operate Telephone Systems efficiently, answer incoming calls Required Candidate profile Exp.:2 to 5 years of exp. in customer-facing roles, preferably in Real Estate Previous exp. in a receptionist or front office role is preferred Good communication skills in English, Hindi, and Marathi

Role description: This opportunity sits within the growing and dynamic Business Advisory team, which is dedicated to enhancing clients performance by driving the use of information and technology through strategy, process, system, structural and behavioral change across a variety of sectors delivering service excellence within the Technology & Information community of practice. Our Business Advisory team delivers transformation programmes for clients across a wide range of sectors. The programmes vary widely covering information management and BIM realization, data led optimization, digital asset transformation but all have one thing in common. They are invariably connected with the impact of built assets on the performance of the organization. The teams offer to the market is unique Arcadis is the only firm to present technology & information services in combination with deep expertise in built assets. This distinctive position creates unique career opportunities. Consultants who want to develop a specialization in built assets can do this with the leading firm in the market; technology & information professionals find a setting where they can address the broader business impacts of built asset projects beyond pure construction. All office locations will be considered as long as you are willing to travel and stay away mid-week as required based on client and project needs. Role accountabilities: Provide comprehensive administrative support to assigned leaders, including scheduling appointments, managing email and mail correspondence, and organizing files. Preparing materials for meetings, including presentations, reports, and agendas, noting minutes of the meeting and tracking the progress on actions. Assist with the preparation of presentations and reports, emailers, including formatting, chart creation, and data analysis in Excel as per company standards. Handle travel arrangements, including flight and hotel bookings, venue bookings, Group events, car hire, train bookings etc. Expense reporting as per company policy and tracking the progress. Utilize SharePoint sites to manage and organize documents and information. Work with the senior leaders to support initiatives and projects to track progress and ensure timely completion. Ordering business cards and company merchandise. Raise purchase orders and manage the approval process. Respond to and resolve enquiries and problems, judging when to pass complex queries on to or involve others. Liaise with and build strong working relationships with colleagues across the wider business. Provide feedback and recommendations for improvement of processes and systems. Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies. Complete any other assigned tasks as directed. Support other departments and team members, as and when required. Qualifications & Experience: Bachelors degree preferred, but equivalent experience will be considered. Relevant certifications (e.g., Certified Administrative Professional - CAP) can be a plus. 1-3 years of experience providing executive-level administrative support. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other productivity tools (e.g., Adobe Acrobat, SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, Microsoft Sway). Proven ability to handle confidential information with discretion. Demonstrated ability to manage competing priorities in a fast-paced environment. Excellent verbal and written communication skills. Professional demeanor and ability to represent the executive in meetings or communications. Experience in project coordination or event planning is often a plus.

Type : Internship Duration : 6 Months Role : The CHRO Office Intern will provide valuable support to the HR team on a variety of projects and initiatives. This is an excellent opportunity for a highlymotivated and inquisitive individual to gain practical experience in a fast-paced and dynamic HR environment. Responsibilities: Assist in the execution of HR projects, such as employee engagement surveys, engagement connects, recognition process. Collect, analyze, and interpret data to identify trends and generate reports. Conduct research on industry best practices, HR trends, and relevant legislation. Provide general administrative support to the HR team, including scheduling meetings, managing calendars, and preparing presentations. Participate in special projects as assigned Should have a minimum 6 months career gap at present.

Urgently hiring for our client, a manufacturing company in Pune. Looking for highly organized professional as an EA to MD cum Project-ordinator to provide high-level administrative support to CEO/CXO & project co-ordination. (Females preferred) Required Candidate profile 13+ years experience. B.E. (Mech/ Prod.) , MBA would be a plus. High proficiency in Advanced Excel. Power Bi will be a plus. Excellent communication skills. Pro-active, smart, sel-motivated.

Role & responsibilities Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc. Preparing various reports, minutes of meetings, and other documents as required by the departments manager. Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences. Receiving, greeting, screening and managing visitors and phone calls. Receiving, screening, assessing, distributing, and maintaining incoming correspondence. Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers. Organizing and maintaining files and records Performing various executive and administrative assistances to in a confidential manner. Coordinate with the finance departments maintaining relevant reports for tracking. Preferred candidate profile Minimum of 3-8 years of experience as an Executive Assistant or similar administrative role Experience supporting senior executives in a fast-paced environment Proven ability to manage complex calendars and coordinate logistics

Sodexo Food Solutions India Pvt. Ltd. is seeking a professional and highly organized Front Office Executive to be the welcoming face and central point of contact for our office or client site. This role is crucial in creating a positive first impression, ensuring smooth administrative operations, and providing excellent service to visitors, clients, and internal staff. The Front Office Executive will manage reception duties, support office administration, and handle various communication tasks efficiently. Key Responsibilities: Reception Management: Greet and welcome visitors, clients, and employees with a professional and friendly demeanor. Manage the reception area, ensuring it is tidy, presentable, and equipped with all necessary stationery and materials. Visitor Management: Register visitors, issue visitor passes, and direct them to the appropriate person or department. Handle incoming and outgoing courier services and mail. Communication Handling: Answer, screen, and forward incoming phone calls in a polite and efficient manner. Respond to inquiries and provide general information about the company. Administrative Support: Perform various administrative duties such as maintaining office records, filing documents, data entry, and assisting with scheduling appointments or meetings. Office Coordination: Assist in coordinating office activities, managing meeting room bookings, and ensuring the availability of office supplies. Client & Guest Services: Provide high-quality service and support to clients and guests, addressing their needs and escalating issues to relevant departments when necessary. Security & Safety: Monitor access control and adhere to company security and safety protocols. Report any suspicious activities or safety hazards. Ad-hoc Tasks: Perform other duties as assigned by management, contributing to the overall efficiency and smooth operation of the office. Qualifications: Bachelor's degree or equivalent in Hospitality Management, Business Administration, or a related field preferred. Proven experience in a Front Office, Receptionist, or Administrative Assistant role, preferably within a corporate environment or hospitality sector. Excellent verbal and written communication skills in English and local languages (if applicable). Strong interpersonal skills with a customer-centric approach. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously and work effectively under pressure. Highly organized, detail-oriented, and proactive. Professional appearance and demeanor. Ability to maintain confidentiality and handle sensitive information with discretion.

Responsible for allotting rooms to students, hostel discipline, Food quality Report any instances of indiscipline or misbehaviors by students to the Chief Warden. Candidate must have to stay inside Campus. Food and sharing accommodation provided Free meal Food allowance

Role & responsibilities Front Desk & Call Management: Attend guests and visitors, ensuring a professional and welcoming experience. Handle incoming calls and direct them appropriately. Guest & Travel Management: Handle hotel and cab bookings for guests and employees as required. Vendor Management & Payments: Coordinate with vendors for office-related services and supplies. Process vendor invoices for payment after obtaining internal approvals. Submit approved invoices to the finance team for timely payments. Petty Cash Handling: Maintain and manage office petty cash transactions. Ensure accurate record-keeping and reconciliation. Office Event Management: Organize and coordinate internal office events and celebrations. Ensure all necessary arrangements, logistics, and materials are in place. Office Support & Staff Coordination: Supervise and manage office support staff, ensuring efficient workflow. Monitor daily housekeeping and pantry operations. Office Supplies & Inventory Management: Order and maintain stock of housekeeping, pantry, and stationery consumables. Ensure uninterrupted supply and track inventory usage. Skills: 2+ years of experience in an admin or office management role. Strong organizational and multitasking skills. Excellent communication Proficiency in MS Office (Word, Excel, Outlook).

National Builders Infrastructures Pvt. Ltd. is looking for Admin Assistant HR to join our dynamic team and embark on a rewarding career journey. Provide HR administrative support to the department or team. Assist with recruitment, onboarding, and employee relations. Monitor and report on HR performance metrics. Collaborate with cross - functional teams on HR projects. Prepare HR reports and documentation.

Christian Institute Of Health Sciences Research is looking for Visitor & Support to join our dynamic team and embark on a rewarding career journey. Welcome and guide visitors, clients, and guests professionally, ensuring a positive first impression. Manage front desk activities, including handling incoming calls, scheduling appointments, and coordinating meetings. Maintain visitor logs, issue access passes, and ensure compliance with company security protocols. Provide administrative and logistical support to internal teams, including travel arrangements and document handling. Coordinate with facility and maintenance teams to ensure a clean and efficient office environment. Assist in organizing company events, meetings, and training sessions, providing logistical support. Handle inquiries with efficiency and redirect them to appropriate departments. Maintain an organized reception area and stock office supplies as needed. Serve as the point of contact for internal and external stakeholders regarding office support services.

EXECUTIVE ASSISTANT Roles & Responsibilities: Calendar & Schedule Management: Efficiently manage and organize the Founders calendar, including internal meetings, external appointments, investor calls, travel, and key events—ensuring seamless coordination and timely reminders. Meeting Support & Documentation: Prepare agendas, attend key meetings as required, and manage high-quality correspondence and presentations. Accurately document Minutes of Meeting (MoM) and ensure timely follow-ups on action items. Travel & Logistics: Coordinate all domestic and international travel arrangements, including itineraries and accommodations, ensuring plans are clear, efficient, and well-organized. Communication Handling: Draft and manage professional email correspondence, meeting requests, and follow-ups on behalf of the Founder, maintaining alignment with SUBKO’s tone and brand standards. Administrative Coordination: Provide day-to-day administrative support such as document preparation, basic research, vendor coordination, and tracking of expenses as required. Confidentiality & Discretion: Handle all sensitive and confidential information with the utmost integrity, professionalism, and discretion. Stakeholder Liaison: Act as a reliable point of contact for coordinating with internal teams, external collaborators, and partners, ensuring timely communication and follow-ups where needed. Skills Required: 2–3 years of experience in administrative, HR coordination, or executive support roles. Prior experience supporting senior leadership is preferred. Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field. Strong organizational and time management skills with excellent attention to detail. Proficient in Google Workspace (Docs, Sheets, Calendar, Meet) and general office tools. Excellent written and verbal communication in English. Ability to manage multiple priorities and work independently in a fast-paced environment. Discreet, dependable, and professional, with a high level of integrity and a service-oriented mindset. Positive attitude, willingness to learn, and strong interpersonal skills. Perks of joining our team: You will be part of a company which is growing at an exponential rate, started just 3 days before the lockdown in 2020! We were able to grow from a team of 20 to 120+.in a span of 3 years We are a bunch of very young and ambitious people who are excited to learn and grow each passing day. One thing we can definitely bet on is that you will love working with us and grow in your career. Apart from that some benefits include: Mediclaim Travel allowance Lunch facilities Employee discount available at our outlets Provident Fund You can get in touch with us at : Email id :- whatsyourspecialty@subko.coffee Contact Number :- +91 7021 215 787 (Monday-Friday - 11.00 AM to 6.00 PM)

-Create and update quotations, reports, and data in Excel with accuracy. -Use company software to manage orders and inventory. -Monitor delivery schedules and coordinate with bikers and third-party services for timely and accurate dispatch. Annual bonus

Responsibilities The Front Office Executive will act as the first point of contact for visitors and clients, managing the reception area and ensuring smooth day-to-day operations. The role includes handling incoming calls, visitor management, and providing administrative support to ensure a professional and welcoming environment. Key Responsibilities 1. Reception Management Greet visitors, clients, and employees in a professional and friendly manner. Manage the reception area to ensure it is tidy and presentable at all times. Maintain visitor logs and issue visitor passes as required. 2. Telephone and Communication Handling Answer and route incoming calls promptly and professionally. Respond to general inquiries or direct them to the appropriate department/person. Manage email correspondence and distribute messages effectively. 3. Administrative Support Handle courier and mail services, including receiving and dispatching. Assist with scheduling appointments, meeting room bookings, and calendar management. Provide basic administrative support such as filing, data entry, and document preparation. Office Stationery consumption tracking, ordering and Invoice submission. New Joining Access Card & ID Card Process to vendors. Office fruit consumption order& consumption tracking. 4. Coordination and Support Coordinate with housekeeping, pantry, and maintenance staff to ensure a well-functioning front office. Assist in event coordination and other office activities as required. 5. Compliance and Security Ensure adherence to visitor management protocols and security procedures. Maintain confidentiality of sensitive information. Skills and Qualifications Bachelors degree or diploma in hospitality, business administration, or related fields. 3-5 years of experience in front office or customer service roles. Excellent verbal and written communication skills. Proficiency in CANVA, MS Office (Word, Excel, PowerPoint) and familiarity with office equipment. Preferably have digital marketing experience. Strong organizational and multitasking abilities. Key Attributes Professional appearance and demeanour. Customer-centric approach with a friendly attitude. Ability to work under pressure and handle challenges calmly. Attention to detail and proactive problem-solving skills. DISCLAIMER Due to high volume of CV we receive, we regret that we may not be able to respond to all applications individually. We will contact you if your skills and experience match what is needed for the open role, or if there is a similar opportunity currently available.

• Manage day-to-day administrative tasks and scheduling • Handle correspondence, emails, and phone calls efficiently • Coordinate appointments, and travel arrangements

Position: Executive Assistant Location: Kolkata Roles and Responsibilities: Manage and coordinate the executives calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize reports, presentations, and internal/external communications. Act as a liaison between the executive and internal teams, clients, or external stakeholders. Maintain confidentiality of highly sensitive information and handle documentation with discretion. Track key project deadlines, deliverables, and follow up on action items to ensure timely completion. Organize and coordinate meetings, including preparation of agendas, minutes, and follow-up actions. Handle email and phone correspondence on behalf of the executive, filtering and prioritizing as needed. Support with day-to-day administrative tasks, expense management, and document filing.

Responsibilities Maintain records & files Coordinate meetings & events Manage office operations Provide administrative support Communicate effectively with team & clients Microsoft Office Word, Excel, Outlook Edu.- Graduate Experience 2-5 Years Annual bonus Provident fund Health insurance

Key Responsibilities: Manage CEOs schedule and appointments. Executive & Administrative Support Communication & Liaison Meeting & Event Coordination Travel & Logistic. Proficiency in MS Office/Google Workspace. manage multiple tasks efficiently.

Handle telecalling, data entry, CV screening, background verification, and HR support tasks. Maintain candidate databases, assist in onboarding, coordinate with Clients, update HR records, and support recruitment and HR back office work. Required Candidate profile Graduate with 1–3 years of experience in back office/HR support/telecalling. MUST have good communication skills, MS Office proficiency, attention to detail, Freshers may apply as Intern / Trainee.

About the job: Key Responsibilities: 1. Bridge management and employee relations by addressing demands, grievances or other issues and developing adequate induction and training 2. Developing clear policies and ensuring policy awareness 3. Coordinate all new hire onboarding activities, and carry out all required tasks necessary to onboard new employees and consultants 4. Support staff with HR-related issues, including, compensation, benefits, rewards and recognition, leaves, misconduct, and any problem resolution 5. Maintain/update HR records and employee files under compliance laws, and policies and provide organizational change information for charts and presentations 6. Carrying out necessary administrative duties Mandatory requirements: 1. Minimum of 3-4 years of HR management experience 2. Excellent communication and management skills working with all departments and levels of an organization 3. Extensive knowledge of HR policies and systems 4. Familiarity with HR software and working knowledge of MS Office Qualifications: 1. Strong leadership and managerial skills 2. Expertise in HR functions including recruitment, performance management, compensation and benefits, employee relations, compliance, and policy development 3. Excellent communication and interpersonal skills 4. Ability to develop and deliver effective HR strategies and programs 5. Knowledge of Indian labor laws and regulations 6. Bachelors degree in Human Resources or related field Who can apply: Only those candidates can apply who: have minimum 1 years of experience Salary: ₹ 2,00,000 - 3,00,000 /year Experience: 1 year(s) Deadline: 2025-07-12 23:59:59 Other perks: Informal dress code, 5 days a week, Health Insurance Skills required: MS-Office, Recruitment, Advanced Excel, English Proficiency (Spoken), Talent Management, Canva and Administrative Support Other Requirements: 1. Understanding of HR laws 2. Exceptional communication skills, writing skills, interpersonal skills, and ethical mindset 3. Proficiency in MS Excel is a plus 4. Certification in HR management 5. Bachelor’s degree/specialization in HR 6. Experience in HR-related laws About Company: We are a technology-driven company that develops innovative solutions for our clients' problems, so they can stand out in the world and succeed. After working in the industry for over 10 years, our ambition has become to enable technological improvements in each and every sector. We work by the principle, 'Let us focus on technology pieces and you can work on your business'. Together, we can change the world.