1161 Administrative Support Jobs - Page 35

Visitor Mgmt Managing Calls MD/JMD Coordinate,Organize, Plan meetings & Minutes Managing office supplies General administrative support Draft emails & responses on behalf of MD Upkeep of Infrastructure & Equipment’s Travel Mgmt Record & Document Mgmt Required Candidate profile 8-10Yrs Exp Graduate/Management Excellent written & verbal English communication skills is a MUST Presentable personality MS Office Flexible to travel for meetings &support Job Stability

We are seeking a motivated and detail-oriented IT Sales Admin to support our sales team in managing administrative tasks and ensuring smooth operation of sales processes. This internship provides hands-on experience in sales operations within the IT industry and is an excellent opportunity to develop skills in customer relations, data management, and technology sales. Key Responsibilities : Sales Support : - Assist the sales team in preparing proposals, quotations, and contracts. - Process and manage sales orders in the CRM system. - Coordinate with the sales team to ensure timely delivery of products and services. CRM Management : - Update and maintain customer and sales records in the CRM system. - Generate sales reports and dashboards for management. - Assist with tracking customer interactions and opportunities. Customer Communication : - Serve as a point of contact for customer inquiries regarding sales orders and product information. - Help coordinate customer meetings and follow-ups. Administrative Support : - Manage documentation, including contracts, agreements, and sales-related materials. - Organize and file digital documents in relevant databases. - Assist in managing sales calendars and scheduling meetings. Collaboration : - Work closely with the IT and Sales teams to ensure product knowledge and service updates are aligned. - Coordinate with the logistics team to ensure timely delivery and fulfillment of orders. Skills & Qualifications : - Education : Currently pursuing a degree in Business, IT, Marketing, or a related field. Technical Skills : - Basic knowledge of CRM software (Salesforce, HubSpot, etc.) is a plus. - Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). - Communication : Strong verbal and written communication skills. - Attention to Detail : High level of accuracy in handling sales data and documentation. - Team Player : Ability to work collaboratively in a fast-paced team environment. - Problem-Solving : Strong analytical skills and the ability to think on your feet. What You Will Gain : - Hands-on experience in IT sales and sales operations. - Exposure to CRM tools and sales management systems. - Opportunity to work in a collaborative and fast-paced IT environment. - Mentorship and career development opportunities.

Aminimum of 3yearsof experienceis preferred. Excellent writtenandoral communication skillin English. What you ll do: ADMINISTRATION- Monitoringtimelypurchaseof stationary. Monitoring theproper workingof Telephone,Water Purifier, Office Chairs,Vanishing Blinds, and Electrical Equipments like fridge, microwave, etc. Monitoring printingrelated purchases likeletterhead, visitingcards, cash voucherrequisitionform, challans,etc. MaintenanceandTimelyrenewalof AMCs. To monitorproper officemaintenance through communicating with concernedpersons like Electricians, AC Repairers, etc. Monitoring clearance of courierbills, stationarybills ,cardpayments, etc. Monitoring proper ticket booking whenever required. Any Multitasking workrelated tothe FrontDesk/ Admin/ Internal Co- ordination. Managing employe eengagement activities. Supporting HR team members with operations tasks. F RONT DESK - Managing the FrontDesk / Reception Area. Answer and screenall incoming telephone calls ina professional andtimely manner; take accurate messages with ahigh level of professionalism and courtesy. Dealing appropriately on queriesor requests from allthe incoming guests and maintain proper visitors data. Understand company organizational structure to refer calls and visitors/ guest stothe respective individual. Providing proper secretarial and administrative support to the executives. Internal Co-ordinationinany form, drafting letters and maintaining courier records. Maintaining proper checklist related to housekeeping activities toensure upkeep of facility. What we offer: Insurance – Group Medical Coverage, Group Personal Accident, Group Term Life Insurance Rewards and Recognition Program, Employee Referral Program, Wellness Program and CSR Initiatives Maternity and Paternity Leaves Company Sponsored Certification Program Learning/Development Courses, Cross Skill, Mentorship and Leadership Programs Quarterly Performance Feedback Sessions Savings, Investments and Retirement Benefits Flexible Work Hours, Work from Home, Remote Working, Hybrid Working Company Onsite / Fun Events

Role & responsibilities : Oversee office administration activities including housekeeping, security, courier, and stationary. Manage AMC contracts, vendor management, and procurement of office supplies. Coordinate travel and accommodation arrangements for employees and guests. Ensure timely renewals of licenses, certifications, and statutory registrations. Maintain a safe, secure, and healthy work environment by establishing and enforcing standards. Key Skills & Competencies: Strong knowledge of HR operations and compliance Excellent verbal and written communication Good interpersonal and coordination skills Time management and attention to detail Ability to work independently and handle confidential data with integrity Preferred candidate profile : Graduate/Postgraduate in Human Resource Management or relevant field 3 to 5 years of experience in HR & Administration

Executive Assistant to Chief Executive Officer Company Description All Four Season is a travel company based in Ahmedabad committed to creating unforgettable travel experiences for leisure and corporate travelers alike. We are passionate about travel and sharing the world's wonders while providing best-in-class services to facilitate our travelers' business and personal travel needs. Role Description The Executive Assistant (EA) will provide high-level administrative and strategic support to the CEO, ensuring the smooth operation of daily activities, effective communication, and time optimization. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job Details Calendar Management & Scheduling Manage and coordinate the CEO's calendar, appointments, and meetings. Prioritize and resolve scheduling conflicts. Ensure the CEO is prepared for all meetings with agendas, presentations, and notes. Communication & Correspondence Serve as the point of contact between the CEO and internal/external stakeholders. Screen and prioritize emails, calls, and messages. Draft professional correspondence, reports, and presentations. Meeting Coordination Organize and prepare materials for executive meetings, board meetings, and other high-level engagements. Take minutes, track action points, and follow up to ensure completion. Travel & Logistics Management Plan and manage all travel arrangements, including flights, accommodations, itineraries, and visa documentation. Ensure all travel-related plans align with the CEO's schedule and commitments Strategic Support Assist with research, data analysis, and preparation of strategic presentations. Support the CEO in decision-making by gathering and summarizing information. Confidentiality & Professionalism Handle sensitive and confidential information with discretion and professionalism. Ensure a high degree of trust, loyalty, and accountability in all interactions. Project Management Oversee special projects and initiatives as directed by the CEO. Collaborate with cross-functional teams to ensure deliverables are met on time. Administrative Duties Maintain organized records and filing systems. Process expense reports, invoices, and other administrative tasks as required. Qualifications & Skills: Education: Bachelor's degree in Business Administration, Management, or a related field. Experience: Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-suite executives. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other productivity tools. Communication: Excellent verbal and written communication skills. Organizational Skills: Strong multitasking, time management, and prioritization abilities. Interpersonal Skills: Proactive, resourceful, and adaptable with strong attention to detail. Professionalism: High level of discretion, integrity, and professionalism in handling confidential matters. Preferred Skills: Prior experience in [Industry, e.g., Travel, Technology, Healthcare, etc.]. Ability to manage projects independently and work under pressure. Familiarity with virtual collaboration tools (Zoom, Teams, Slack, etc.). Strong problem-solving and critical-thinking abilities.

Wanted Female Office Assistant having fluent English, knowledge of Tally and MS Office . Key Responsibilities: Greet and assist visitors and clients professionally and courteously Answer and direct incoming phone calls and emails Maintain and organize office files, records, and documents Schedule and coordinate meetings, appointments, and travel arrangements Manage office supplies inventory and place orders as needed Assist with preparing reports, presentations, and correspondence Support other team members and departments with administrative tasks Ensure the office environment is clean, organized, and welcoming Handle confidential information with discretion Perform data entry and basic bookkeeping tasks Any other duties as assigned by management.

Roles and Responsibilities Manage back office operations, ensuring efficient processing of tasks and maintaining high levels of accuracy. Provide administrative support to the team, including data entry, document management, and record keeping. Coordinate with various departments to ensure seamless communication and timely completion of projects.

Vatika group is hiring for its Business Center for Gurgaon location. Role :- Front Office Executive Location :- Sector-53, Gurgaon Experience Required :- 2-5 Years Job Description for Front office executive:- Management of the front desk. In charge of all front desk operations. Maintaining and upkeep of the reception. Coordination of ID and other visitors cards. Responsible for payments of bills. In charge of utilities and maintenance of furniture. In charge of faxing documents to various locations on a timely manner. Receiving the customers, clients, visitors in a polite and pleasant way with a good smile & Greetings and assist them. Answering the phone calls made, and redirecting them to the concerned people effectively & politely. Receiving postal, courier packages addressed to the employees of the organization and sending them to the addressed person correctly. Coordinating the communication between employees of different departments. Mailing letters and other documents, messages to the necessary people. Recording complaints, problems, queries and providing suitable answers and assistance for the same. Arranging travel and accommodation arrangements for the employees and clients. Maintaining the records of entry and exit details. Managing the clients who visit and arranging the comforts for them. Coordinating the appointments and consultation time of the clients with the management and other employees of the organization. Providing excellent customer service with good satisfaction. Maintain registers for Courier records, Movement register for Employees, Attendance Register.

Mavalore Infotech is looking for Operations Intern to join our dynamic team and embark on a rewarding career journey Data Analysis: Assist in gathering, analyzing, and interpreting data to identify trends and insights that can inform operational improvements Process Documentation: Document current operational processes, workflows, and procedures to facilitate process optimization efforts Inventory Management: Assist in monitoring and managing inventory levels, including tracking stock levels and generating reports Vendor Communication: Communicate with suppliers and vendors to coordinate orders, deliveries, and resolve issues Project Support: Collaborate with the Operations team on various projects, providing research, analysis, and administrative support as needed

Warm welcome to students, staff and parents Point of contact in person, email, telephone for staff, students and internal/external organisation Dealing with enquiry and direct to different departments Managing onboarding process for offline/online students Maintain office space clean and presentable Coordination with team members and departments Maintain notice board with updates and news Responsive for petty cash and purchase Make sure stationary stock and point of contact for maintenance of any equipment Time logging for all staff members Daily email staff/operation updates Complete essential documentation Keeping leads sheet updated Coordination with marketing and sales team Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents Prepare log for all the leads for follow up calls Generation creative blogs on weekly base Schedule meetings and travel arrangements for members of the company Provide administrative support for operations team Monitor the office staff's Daily reporting to managers about the activities Attend weekly performance meeting with manager Required Qualifications Associate degree required or Bachelors degree preferred or equivalent experience Experience Minimum 2+ years of work experience in relevant field Software knowledge Microsoft office 360 application Skills Required Well groomed Self-starter pro-active Excellent communication skills Team player Ready to adapt remote work setting Benefits Laptop Schedule Day shift

Handle EXECUTIVE ASSISTANCE, ADMINISTRATIVE SUPPORT, EVENT COORDINATION, LIAISON for MD Manager CALENDERS, APPOINTMENTS, TRAVEL ARRANGEMENTS, MEETING SCHEDULES etc Draft & edit PROFESSIONAL CORRESPONDENCE, REPORTS & PRESENTATIONS Maintain FILINGS Required Candidate profile Any UG/PG 1+yrs exp as EA/PA to Director/CEO level Strong MIS, Data Analytics, English Communication, MS Office, Social Media, Negotiation, Diplomatic skills must Work @ PERUNGUDI Call@ 9094239152 Perks and benefits Excellent Perks. Call Mr. Prem @ 9094239152 now

Roles and Responsibilities Manage front desk operations, including greeting visitors, answering phone calls, and responding to emails. Handle guest relations by providing exceptional customer service and resolving any issues promptly. Maintain accurate records of office activities using Excel and Word software. Assist with EPABX system management and perform routine maintenance tasks as needed. Provide administrative support to the team by performing various tasks such as data entry, filing documents, etc. Desired Candidate Profile 1-4 years of experience in a similar role (Receptionist/ Front Office). Proficiency in English language (written & spoken) with good communication skills. Basic computer knowledge with expertise in MS Office applications (Excel & Word). Ability to work independently with minimal supervision while maintaining high levels of accuracy.

Position OverviewAs the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment Key Responsibilities Visitor ManagementGreet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department Call HandlingAnswer, screen, and forward incoming phone calls promptly and professionally Scheduling & CoordinationManage calendars, schedule appointments, and coordinate meetings for staff members Mail & DeliveriesReceive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed Administrative SupportAssist with clerical duties such as filing, photocopying, data entry, and document preparation Office Supplies ManagementMonitor and maintain inventory of office supplies; reorder as necessary Security & SafetyEnsure the reception area is secure by following safety procedures and controlling access via the reception desk Record KeepingMaintain accurate records of visitors, deliveries, and other relevant logs Support to HR & OperationsAssist with onboarding new employees and coordinating internal events or meetings Required Skills & Qualifications Educational BackgroundHigh school diploma or equivalent; additional certification in Office Management is a plus ExperienceProven work experience as a Receptionist, Front Office Representative, or similar role Technical ProficiencyProficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with office equipment such as fax machines and printers Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with diverse individuals. Organizational AbilitiesStrong organizational skills with the ability to multitask and prioritize effectively. Customer Service OrientationDemonstrated customer service skills with a friendly and approachable demeanor. Professional AppearanceConsistent, professional dress and manner. Desirable Attributes Adaptability to changing office environments and tasks. Ability to handle confidential information with discretion. Proactive approach to problem-solving and task management

Position OverviewAs the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment Key Responsibilities Visitor ManagementGreet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department Call HandlingAnswer, screen, and forward incoming phone calls promptly and professionally Scheduling & CoordinationManage calendars, schedule appointments, and coordinate meetings for staff members Mail & DeliveriesReceive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed Administrative SupportAssist with clerical duties such as filing, photocopying, data entry, and document preparation Office Supplies ManagementMonitor and maintain inventory of office supplies; reorder as necessary Security & SafetyEnsure the reception area is secure by following safety procedures and controlling access via the reception desk Record KeepingMaintain accurate records of visitors, deliveries, and other relevant logs Support to HR & OperationsAssist with onboarding new employees and coordinating internal events or meetings Required Skills & Qualifications Educational BackgroundHigh school diploma or equivalent; additional certification in Office Management is a plus ExperienceProven work experience as a Receptionist, Front Office Representative, or similar role Technical ProficiencyProficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with office equipment such as fax machines and printers . Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with diverse individuals. Organizational AbilitiesStrong organizational skills with the ability to multitask and prioritize effectively. Customer Service OrientationDemonstrated customer service skills with a friendly and approachable demeanor. Professional AppearanceConsistent, professional dress and manner. Desirable Attributes Adaptability to changing office environments and tasks. Ability to handle confidential information with discretion. Proactive approach to problem-solving and task management

Job description Job Title: Personal Secretary to DIRECTORS Location: HO, Banjara Hills, Reports To: Director Job Summary: The Personal Secretary to the DIRECTORS shall provide high-level administrative support, ensuring seamless coordination of the DIRECTORSs daily activities. The role demands discretion, efficiency, and strong organizational skills to manage confidential matters, schedules, and communications effectively. Key Responsibilities: Administrative Support: Manage the DIRECTORSs calendar , schedule meetings, and coordinate appointments. Handle confidential correspondence , emails, and phone calls professionally. Prepare reports, presentations, and official documents as required. Meeting Coordination: Arrange board meetings, executive discussions, and client interactions . Draft minutes of meetings and follow up on action items. Ensure all necessary documents are prepared in advance. Travel, VISA & Logistics Management: Organize domestic and international travel , including visas, tickets, and accommodations. Maintain detailed itineraries and ensure smooth travel arrangements. Financial Management: Oversee monthly bill payments (utilities, subscriptions, rental agreements, etc.). Manage credit card payments, ensuring timely settlements and tracking expenses. Office & Personal Assistance: Maintain strict confidentiality in handling sensitive information. Assist in personal tasks such as event planning, household coordination, and financial documentation (if required). Maintain director calendar/ scheduling. Compliance & Documentation: Ensure adherence to company policies and protocols . Maintain records, contracts, and legal documents securely. Liaise with internal departments for follow-ups, approvals and compliance matters. Required Qualifications & Skills: Education: Any graduate Experience: 5+ years in a similar role within a structured corporate environment. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) . Soft Skills: Strong communication & interpersonal skills. Excellent organizational and time-management abilities. Discretion and ability to handle confidential matters professionally. Attention to detail and proactive problem-solving skills. Preferred Attributes: Experience working in a hierarchical, traditional corporate setup . Ability to multitask and prioritize effectively. Familiarity with corporate etiquette and formal communication . Preferred candidate profile: Male/ Female can apply

Overview Shift Timing: 7.30 PM-4.30 AM Location: Hyderabad, Gurgaon(Male candidates preferred), Bangalore(Male candidates preferred) Mode: Hybrid (3 days-work from office/week) Experience: 1 year-2 years Skills :- Freshers with HR internship can also apply with excellent comm skills or Data entry operations or Back office operations We have an exciting role of Associate Data Entry Specialist . This role is responsible for reviewing and transferring data, supporting the Novartis brand and reporting into the PMO. This is an agency-based role that will require utilizing internal and client-facing platforms (the role itself is not client-facing). This role requires strong attention to detail, organizational and communication skills, and the ability to work well in a fast-paced and dynamic environment. About Omnicom Global Solutions Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries. Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management. Responsibilities Client & Agency Service: • Accurately enter data from internal documents into the client platform, TACTPlan. • Review and verify the data before entry to ensure accuracy. • This will require close collaboration with the Account and PM teams. • Follow a strict schedule and maintain multiple projects updated in TACTPlan by ensuring timelines are updated (and steps are marked as complete), budgets are correct and updated as needed, all backup documentation (client estimate approvals) are included in each project, and secondary agencies are added when file hand-off to a third-party vendor is needed. • Identify any discrepancies and communicate to PMO. • Be flexible with changes in the process and quickly adapt to updated ways of working (as new direction is received from the client). • Pull weekly reports from TACTPlan and transfer to internal template. • Cross-reference information in TACTPlan with internal fee rec document and flag any differences • Review fee rec for any missing information and work with the Account and PM teams to ensure the document is completed (according to an internal schedule) . • Support with additional account related tasks. • Maintain confidentiality and security of sensitive information. Qualifications This may be the right role for you if you have Education: Bachelor’s degree in human resource, Business Administration, or a related field. Experience: Proven experience in a similar role, with a strong understanding of agency business operations, preferably in a fast-paced, dynamic environment. Skills: • 1 – 2 years’ experience in a corporate office role (preferably in the United States) • Closer to 2 years’ experience preferred • Proven experience in data entry or administrative support • Strong attention to detail and high level of accuracy • Excellent time management skills • Ability to prioritize tasks and manage multiple projects simultaneously • Ability to adapt to change in direction and process • Strong communication skills (written and verbal)

The Administrative Assistant will provide essential support to the India CTO and the broader CTO office. This role involves managing calendars, coordinating internal and external engagements, and supporting various administrative and operational functions. The ideal candidate will be proactive, detail-oriented, and capable of working collaboratively with multiple stakeholders across the organization. Key Responsibilities Provide administrative support to the India CTO, including calendar management, meeting coordination, and travel arrangements. Collaborate with other administrative professionals and stakeholders to coordinate CTO office engagements, especially those related to India Technical Organization (ITO). Prepare reports, presentations, and documentation by gathering, compiling, and verifying data. Assist with data entry, report generation, and maintenance of departmental records and databases. Handle routine correspondence, schedule meetings, and arrange conference calls. Respond to internal and external inquiries regarding departmental activities and processes. Process vendor and supplier payments, including documentation and system entry. Maintain and update departmental policies and procedures. Participate in departmental improvement projects and initiatives as needed. Perform other administrative duties as required by the organization or department. Experience Prior experience in an administrative or support role preferred. Intermediate-level knowledge gained through education, training, or on-the-job experience. Competencies Action Oriented: Demonstrates urgency and enthusiasm in tackling new challenges. Effective Communication: Delivers clear, concise, and audience-appropriate communication. Customer Focus: Builds strong relationships and delivers customer-centric solutions. Accountability: Takes ownership and ensures commitments are met. Planning and Prioritization: Aligns tasks with organizational goals and manages time effectively. Data Analytics: Understands and interprets data to support decision-making. Data Visualization: Communicates insights through visual tools like dashboards and reports. Cultural Awareness: Values diverse perspectives and fosters an inclusive environment. Qualifications High school diploma or equivalent; additional administrative or business certifications are a plus. Familiarity with office systems, databases, and productivity tools (e.g., Microsoft Office Suite).

Role & responsibilities The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Comfortable managing data, CRM tools, and backend documentation Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Job TitleFront Office Executive - Facilities Job SummaryThe Front Office Executive in Facilities is responsible for managing the front desk and providing administrative support within a facilities management department. They serve as the first point of contact for visitors, handle incoming calls, coordinate mail distribution, and assist with general administrative tasks. The Front Office Executive plays a crucial role in delivering excellent customer service and maintaining a professional and efficient front office environment. Duties and Responsibilities Reception and Visitor Management Greet visitors in a polite and professional manner, ensuring a positive first impression. Coordinate visitor sign-in processes and issue visitor badges as necessary. Respond to inquiries from visitors and direct them to the appropriate personnel or department. Provide assistance and guidance to visitors, ensuring their needs are met. Incoming Call Handling Answer incoming calls promptly and professionally, directing calls to the appropriate individuals or departments. Provide general information and assistance to callers or route calls to the appropriate personnel for further assistance. Assist with managing voicemail and forwarding messages to the relevant recipients. Mail and Package Coordination Receive, sort, and distribute incoming mail and packages to the appropriate recipients or departments. Coordinate outgoing mail and packages, including arranging couriers or postal services as required. Maintain accurate records and tracking systems for incoming and outgoing mail and packages. Administrative Support Assist with general administrative tasks, including data entry, filing, scanning, and photocopying. Schedule and coordinate meetings, conference room bookings, and appointments as requested. Assist with travel arrangements, hotel bookings, and transportation logistics as required. Prepare reports, presentations, and other documentation as assigned. Facilities-related Coordination Act as a liaison between facility management, employees, and external vendors or contractors. Assist with coordinating facility-related requests, such as maintenance and repairs, office supplies, or equipment. Monitor and report any facility-related issues or concerns to the appropriate personnel. Help maintain a clean and organized front office area and lobby space. Customer Service and Professionalism Provide exceptional customer service to all individuals entering the facility or contacting the front desk. Handle inquiries, complaints, or requests in a professional and timely manner. Maintain a positive, helpful, and cooperative attitude in all interactions. High school diploma or equivalent; additional certifications or education in office administration or customer service is a plus. Previous experience in a front office or receptionist role, preferably within a facilities management environment. Excellent communication and interpersonal skills. Professional and friendly demeanor with a customer-centric approach. Strong organizational skills and attention to detail. Proficiency in using basic office software applications (e.g., Microsoft Office Suite). Ability to multitask and handle a high volume of visitors and calls. Problem-solving and decision-making abilities. Knowledge of general administrative procedures and office equipment. Familiarity with facilities management terminology and practices is advantageous.

Content Creation & Management: Assist in drafting, editing, and optimizing engaging content for various digital platforms, including social media posts, blog articles, website copy, and email newsletters. Support the creation of visual content (e.g., graphics, basic videos) using tools like Canva or similar. Help maintain and update website content via Content Management Systems (CMS) like WordPress. Social Media Marketing (SMM): Assist in managing and scheduling posts across various social media platforms (e.g., Facebook, Instagram, LinkedIn, X/Twitter). Monitor social media channels for engagement, comments, and messages, and assist in community management. Research trending topics and hashtags to increase reach and engagement. Search Engine Optimization (SEO) Support: Conduct basic keyword research to identify relevant search terms. Assist with on-page SEO tasks, including meta descriptions, title tags, and image optimization. Help monitor website performance using tools like Google Analytics and Google Search Console. Email Marketing: Support in drafting email campaigns and newsletters. Assist with managing email subscriber lists and segmenting audiences. Digital Advertising (Optional/Exposure): Gain exposure to platforms like Google Ads and Meta Ads Manager, understanding campaign structures and basic ad creation. Market Research & Analysis: Conduct research on industry trends, competitor activities, and target audience behavior. Assist in collecting and analyzing data from various digital marketing campaigns to track performance and identify areas for improvement. Support in preparing basic performance reports. Administrative Support: Assist the digital marketing team with daily administrative tasks as needed. Maintain organized records of marketing assets and campaign data.

Responsibilities: * Manage front desk operations * Maintain office supplies inventory * Coordinate vendor visits * Front desk, attending to visitors * Schedule meetings and appointments * Deliver and pick up documents * Supervise Housekeeping

Roles and Responsibilities Accounts & Finance: Maintain day-to-day accounting records in Tally/ERP or relevant software. Handle accounts payable and receivable entries, reconciliations, and vendor payments. Prepare GST returns, TDS filings, and assist in income tax compliance. Generate monthly financial reports including cash flow statements and P&L. Assist in budget preparation, expense tracking, and variance analysis. Reconcile bank statements and coordinate with banks for transactions. Maintain proper documentation of invoices, bills, purchase orders, etc. Administration: Oversee office operations including supplies, inventory, stocks, equipment maintenance, and utilities. Manage employee attendance, leaves, and maintain HR records. Support in payroll processing in coordination with HR/Accounts team. Handle administrative correspondence, filing systems, and data management. Coordinate with vendors, service providers, and external agencies. Organize company events, meetings, and travel bookings as required. Ensure timely renewal of licenses, AMC, and office compliance certifications. Coordination & Reporting: Liaise with auditors, consultants, and government departments as required. Assist senior management with reports and administrative support. Maintain confidentiality of all sensitive data and documents. Support other departments in admin or accounts-related activities as needed. Desired Candidate Profile 0-4 years of experience in accountancy or related field. Bachelor's degree in Any Specialization (B.A/B.B.A/B.M.S). Proficiency in accounting operations, admin activities, office management, accounts handling, accounting entries, administration work, inventory management, expense reports, GST filling/GST return/TDS calculation/TDS payment.

Amity University is a highly research-oriented, Innovation-driven and Inter-disciplinary University accredited by the NAAC with grade A+; and ranked 32 by NIRF . The University is ranked amongst the top 3% of universities globally, It is Asias only University with US and UK Accreditations . The large National and Global network of Amity Universities and Institutions provides immense opportunities for joint research and mobility. Job Title – Administrative Officer / Assistant Programme Officer. Job Location – Noida (Preferred candidates from Delhi NCR) Qualifications – Graduate from Premium Institute; Graduation in Legal field would be given preference. Key Responsibilities. 8+years of experience in data management; expertise in Microsoft Office and computer application background would be preferred. Candidate should be capable of managing administrative work with a high degree of perfection. The ideal candidates should be presentable, most polite and tactful with the requisite aptitude to handle complicated issues through exceptional interpersonal and communication skills. Should have excellent verbal and written skills in English with high proficiency in Shorthand, Typing, Operation of Computers, E-mail, Internet, etc. Preference would be given to candidates who have a Law degree or has Legal Education Background. Remuneration shall not be a constraint for the right candidates. Interested applicants, please share their CVs at bbhardwaj@amity.edu within 5 days.

The EA will be reporting directly to the Directors, ensuring their tasks are performed in due time. In turn, the EA will be responsible for delegated tasks to ensure that the companys goals and objectives are accomplished. The job would majorly entail coordinating with different departments, staying in touch with key accounts on behalf of the Directors, and anything and everything that comes up in their daily working. This role will not be limited to calendar management and travel bookings; on the contrary, travel bookings and calendar management will only be a very small part of this job. Objective Ease the life of the Directors. Responsibilities: Provide expedited administrative and office support to coordinate between different departments – both internally and externally. Maintaining professionalism and strict confidentiality with all information learnt while working with the directors. The most important responsibility is to ensure the fulfillment of Director's daily responsibilities. Assisting them in daily tasks, which may be managerial or analytical in nature. Internal/External coordination. Coordinate complex scheduling and calendar management Assisting the Directors for seamless working during meetings, conferences and exhibitions. Candidate requirements: Prior Experience of at least 8 years in administration, co-ordination or execution related work Excellent communication skills (English) – both written and oral Strong time-management and analytical skills with an ability to organize and coordinate multiple concurrent projects Detail oriented, extremely energetic and passionate about meeting timelines Flexible team player, willing to adapt to changes and everyday challenges. Prior research experience is a plus

Job Summary: The Executive Assistant to the Managing Director will provides high-level administrative support to ensure the smooth operation of this executive office. The role involves managing schedules, coordinating meetings, arranging travel, preparing documents, and handling communications on behalf of the MD. Key Responsibilities: Calendar Management: Organize and manage the MDs schedule, including setting up meetings, appointments, and travel arrangements. Communication Handling: Serve as the primary point of contact between the MD and internal/external stakeholders. Screen and manage emails, phone calls, and other forms of communication. Document Preparation: Prepare, edit, and manage correspondence, presentations, reports, and other documents. Meeting Coordination: Plan and organize meetings, prepare agendas, take minutes, and ensure follow-up actions. Travel Arrangements: Coordinate travel logistics, including transportation, accommodation, and itineraries. Project Support: Assist with various projects, conduct research, and compile data to support the MDs initiatives. Information Management: Handle confidential information with discretion, maintain organized records, and ensure data accuracy. Event Planning: Organize and coordinate company events, conferences, and other functions involving the MD. General Administrative Support: Provide day-to-day administrative support, including office management and clerical duties. Key Result Areas : Efficient Schedule Management: Ensure the MD’s calendar is well-organized and conflicts are minimized. Effective Communication: Maintain clear and timely communication channels with all stakeholders. Accurate Documentation: Prepare and manage high-quality documents and reports. Seamless Meeting Coordination: Ensure all meetings are well-organized and productive. Smooth Travel Arrangements: Provide efficient and effective travel planning. Confidential Information Handling: Maintain the highest level of confidentiality and data security. Successful Event Planning: Organize events that meet objectives and run smoothly.