Our Company Oaktree is a leader among global investment managers specializing in alternative investments, with about $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1200 employees and offices in 24 cities worldwide. Our investment philosophy consists of six enduring tenets: risk control, consistency, market inefficiency, specialization, de-emphasis of macro-forecasting and disavowal of market timing. These tenets are central to our opportunistic and value-oriented approach. Our mission is to deliver superior investment results with risk under control and to conduct business with the highest integrity. Sustainability considerations are a critical component of achieving this mission. As long-term investors, we recognize that accounting for sustainability considerations throughout the investment lifecycle can help us avoid undue risk and better identify attractive opportunities. These efforts are part of our long-standing commitment to excellence in bottom-up investment analysis We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. For more information including Oaktree’s approach to sustainability, please visit our Responsibility site. Scope and Responsibilities Based in Hyderabad, the Administrative Assistant will provide administrative support to members of the EMEA Client Relations and Marketing team. Responsibilities include: Data and CRM Management o Maintain and update the client relationship management (CRM) database with accurate and current information, assisting the team in keeping track of client interactions and data. o Tracker Tool Management (Task & time tracking) Expense and invoice management o Process and verify expense reports for the team promptly and accurately, ensuring compliance with company policies. o Invoice and vendor management. Meeting Management Support o Manage client meetings (fund updates, due diligence sessions, etc.) for EMEA region, including logistics, calendar invitations, schedules, conference rooms, food, materials, and agendas. o Support meetings with catering, technology setup, guest clearance, and material distribution. o Capture and manage meeting minutes as needed. General Administrative Support o Provide administrative support for EMEA-based Client Relations and Marketing team as needed. o Work on special projects and ensure optimal support for the team, covering for other assistants as needed. experience required Minimum 3-4 years relevant experience supporting a team within a professional services firm; Experience with the processing of expenses Ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; Proven track record in maintaining discretion with confidential information; Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook. Some knowledge of Salesforce or a contact database is a plus; Experience with various technology platforms (e.g., Zoom and Microsoft applications, Workday etc.) Experience with CRM systems (Experience with Salesforce is a plus) personal attributes Outstanding initiative and a strong work ethic; candidate should be highly proactive and self-driven; Superior attention-to-detail and exceptional organizational skills; Ability to learn quickly, require minimal guidance and possess a desire to proactively offer and implement ideas for improvement; Strong sense of responsibility and dedication; Interpersonal skills and the ability to quickly build credibility and gain confidence of individuals at all levels; Ability to work well under pressure and with time constraints; Team-orientation with excellent verbal and written communication skills; Integrity and professionalism when maintaining information that may be sensitive, confidential or technical in nature. qualifications Bachelor’s degree preferred. Additional qualifications in office administration are a plus.
Equal Opportunity Employment Policy
Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.For positions based in Los Angeles
For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.
