Administrative Assistant

Role:- HR cum Admin Manager

Location :-Noida

Experience :-4+ yrs( factory experience preferred)

Key Responsibilities

I. Administrative Management:

Facility Management: Oversee the general administration and maintenance of all premises, ensuring a safe, clean, and efficient working environment. This includes managing repairs, utility services, and security.

Vendor Management: Liaise with and manage external vendors, suppliers, and service providers for office supplies, equipment maintenance, housekeeping, and other administrative needs.

Procurement: Manage the procurement of office supplies, equipment, and other necessary resources, ensuring cost-effectiveness and timely availability.

Logistics & Travel: Coordinate travel arrangements, accommodation, and logistics for staff as required.

Record Keeping: Maintain comprehensive and organized administrative records, files, and databases.

Compliance: Ensure adherence to all relevant administrative regulations, licenses, and permits.

Event Management: Assist in organizing company events, meetings, and employee engagement activities.

General Support: Provide administrative support to various departments and senior management as needed.

II. Human Resources Management:

Recruitment & Onboarding: Manage the end-to-end recruitment process for all positions across locations, including sourcing, screening, interviewing, offer management, and comprehensive onboarding for new hires.

Employee Relations: Serve as the primary point of contact for employee grievances, disciplinary matters, and conflict resolution, promoting a harmonious work environment.

HR Policies & Procedures: Implement, communicate, and ensure adherence to company HR policies, procedures, and guidelines.

Attendance & Leave Management: Oversee and manage employee attendance, leave records, and ensure compliance with company policies and labor laws.

Payroll Coordination: Coordinate with the finance department for timely and accurate payroll processing, including managing employee data, deductions, and benefits.

Performance Management: Support the implementation of performance appraisal systems and provide guidance to managers and employees on performance-related matters.

Training & Development: Identify training needs, coordinate training programs, and facilitate employee development initiatives.

HR Compliance: Ensure compliance with all labor laws, statutory regulations, and industrial relations requirements across all locations.

HR Record Keeping: Maintain accurate and confidential employee records, HR databases, and documentation.

Required Experience:

· Minimum of 3-7 years of progressive experience in Admin and HR roles, with a significant portion in a managerial capacity.

Proven experience managing HR and Admin functions across multiple locations, preferably in a manufacturing and retail/service environment

Skills:

· Excellent communication (written and verbal) and interpersonal skills.

· Strong organizational and time management abilities with keen attention to detail.

· In-depth knowledge of labor laws and HR best practices.

· Proficiency in HRIS and MS Office Suite (Word, Excel, PowerPoint).

· Ability to handle confidential information with discretion.

· Strong problem-solving and decision-making skills.

· Proactive, self-motivated, and able to work independently as well as part of a team.