Administrative Assistant

About the Company

Launch is a Product & Service based AI & Digital transformation company having main offices in Seattle, Chicago and multiple offices spread across USA, Mexico, Argentina, and UK. Launch is in many sectors such as Healthcare, Retail, Finance, IT, Data AI, and Digital Marketing. We have marque customers like Microsoft, Expedia, Uber, AT&T, Walmart, Meta, Lowes, JLL, Google, Disney, Carnival to name a few.

Launch is part of The Planet Group. It is one of the world's leading diversified professional Service organizations. They provide High Value global workforce solutions and Consulting services to fortune 500 and top companies. Launch Consulting Group along with the parent company the Planet group has 9000+ employees globally. In India, we have our office in Hyderabad from last 10 years.

Launch India is wholly owned subsidiary of Launch Consulting Group / The Planet Group a US company, offers attractive compensation and work environment for the prospective employees. Launch is a business and technology consultancy. We help companies navigate digital transformation by leveraging modern technology, driving value with data, and enabling people to unlock their potential. Our offices in Bellevue, Sacramento, Dallas, San Francisco, Hyderabad, Argentina, and Mexico.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

About the Role

The role involves providing administrative support to a large team and managing various tasks related to IT hardware, human resources, and executive support.

Responsibilities

• Admin support to a team of 200+
• IT Hardware Management, distribution, purchases for entire team
• Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets
• Handling Human Resource tool, Recruiting Tools, Finance Tools
• Seating/Location Management for entire team assignment of seats, internal movements
• Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.
• Exec visits end to end management
• Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments on need basis)
• Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions
• Executive Support to Managers with respect to end-to-end Travel/Raising Expenses, attending to their requests
• Calendar Management.

Qualifications:

• 3-5+ years' experience needed
• Degree in any field is okay.

Required Skills

• Candidate who has worked coordinating and managing admin activities for a large team will be ideal for this role
• Dedicated, highly responsible & accountable
• Asset Management, Expenses & Data Management, Coordination of events/trainings, Logistics Management, Employee queries.
• Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate
• Effective verbal and written communication skills required
• Good at maintaining confidentiality.
• Creative and Adaptable to changing environments
• Respectful/Great attitude/behavior skills while working with the team and during interactions.
• Ability to accommodate different working styles, maintain high integrity, confidentiality and excellent customer service skills
• Should be caring and sensitive to team’s needs and helping them
• Able to stretch
• Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations
• Passionate about learning, helping and supporting the Team
• Knowledge and proficiency with products including Outlook, Excel, Word, PowerPoint etc.
• Able to meet deadlines given attaining 100% accuracy levels
• Must be a strong self-motivated team player who will demonstrate and drive initiatives
• Must have a positive, empathetic and professional approach
• This position requires strong attention to detail & Problem-solving skills
• Ability to react with appropriate urgency and maintain composure in situations and events that require a quick response or turnaround
• Ability to set and prioritize one’s own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment

Typical Day in Role

• 20% on each of the typical task mentioned.
• Daily interaction
• Daily interaction with the team in Bangalore and also co-ordination with the Hyderabad, Noida, Pune teams.

Well versed in Excel knowledge and experience is a must, Excellent Communication.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

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