Administrative Assistant

Directly support Senior Leaders to ensure effective management of all accountabilities that support the executive office. This includes communications, set business agendas, regular interaction with the Executive's direct reports, manage the office, and take on specific assignments and ensure deliverables are met. Manage calendar of multiple leaders/advisors/team across geographies/time zone to coordinate variety of meetings. Coordinate travel arrangements (Domestic or International) and reservations, as needed. Expense submission for the leader and the team.

Key Responsibilities

• Should be able to work independently on behalf of leader to Identify, delegate and take action on emails on a daily basis.
• Liaison with corporate colleagues, employees, advisors, external clients on behalf of the Leader's office.
• Take ownership to prepare materials and agendas for daily, weekly, monthly team meetings and TownHalls.
• Prepare presentations, communications, and talking points for the Leader as needed.
• In the absence of the Leader, manage interactions with advisors, corporate leaders, employees and external clients.
• Calendar management, requiring interaction with multiple leaders/ teams and assistants across geographies/ time zones to coordinate a variety of meetings.
• Managing expense submission for the leader and their teams
• Help in coordinating travel arrangements (Domestic or International) and reservations, as needed.
• Track action items, summarize miscellaneous reports documents, as and when required.

Required Qualifications

• Relevant experience in managing an executives office, scheduling or voice process.
• Exceptional at developing communications- ability to synthesize information, write for understanding at all levels of the organization.
• Experience influencing at all levels of the organization; proven ability to drive results through others.
• Proven ability to work under pressure with undefined processes, tight deadlines and frequently changing priorities.
• Ability to work with teams, leaders in a virtual environment.
• Calendar management skills, including the coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Bachelors/Masters degree in any discipline