Administrative Assistant

As an Administrative Assistant at Empower People, your primary role will involve providing crucial administrative support to senior managers and ensuring smooth communication and coordination within the organization. Here is a detailed overview of your responsibilities: - Handling administrative requests and queries from senior managers: - Receive and respond to requests and inquiries promptly. - Provide necessary information or redirect queries appropriately. - Ensure effective communication between senior managers and team members. - Organizing and scheduling appointments/meetings: - Manage calendars and schedule appointments for senior managers. - Coordinate with internal and external parties for meeting arrangements. - Send out calendar invitations and reminders to participants. - Setting up internal and external meetings: - Coordinate logistics for meetings including venue, equipment, and materials. - Prepare meeting agendas and ensure availability of required resources. - Distribute agendas to participants in advance. - Planning meetings and taking detailed minutes: - Assist in organizing meeting agendas and materials. - Attend meetings and take accurate minutes. - Summarize key discussions, decisions, and action items for stakeholders. - Handling files and paperwork: - Organize and manage physical and digital files efficiently. - Maintain a systematic filing system for easy document retrieval. - Assist in document creation, formatting, and editing. - Updating and maintaining records for regulatory and legal compliance: - Regularly update and maintain compliance-related records. - Collaborate with legal and compliance teams for accurate record-keeping. - Coordinating with program and accountants: - Collaborate with program managers and accountants for documentation. - Assist in preparing documentation for audits and financial reporting. - Maintaining relationships with mentors and volunteers: - Engage with mentors and volunteers to provide support. - Assist in setting up interactions and tracking progress. - Foster positive relationships with mentors and volunteers. - Facilitating/recording daily transactions: - Record financial and administrative transactions accurately. - Ensure proper documentation and filing of all transactions. - Tracking and ensuring upkeep of center premises: - Monitor center premises for cleanliness and functionality. - Coordinate with maintenance staff for repairs and upkeep. - Interacting with members of the organization: - Communicate with various members for meetings and documentation. - Act as a point of contact for administrative matters. - Providing general administrative support: - Offer assistance to team members as needed. - Handle miscellaneous administrative tasks efficiently. About the Company: Empower People is an organization dedicated to working with victims of human trafficking and honor crimes against women, specifically bride trafficking. Since its inception in 2006, the organization has evolved into a social movement engaging community-based organizations, individuals, and groups to empower and rescue victims. With a focus on collaboration with religious and community leaders, Empower People is committed to making a difference in the lives of those affected by these crimes. As an Administrative Assistant at Empower People, your primary role will involve providing crucial administrative support to senior managers and ensuring smooth communication and coordination within the organization. Here is a detailed overview of your responsibilities: - Handling administrative requests and queries from senior managers: - Receive and respond to requests and inquiries promptly. - Provide necessary information or redirect queries appropriately. - Ensure effective communication between senior managers and team members. - Organizing and scheduling appointments/meetings: - Manage calendars and schedule appointments for senior managers. - Coordinate with internal and external parties for meeting arrangements. - Send out calendar invitations and reminders to participants. - Setting up internal and external meetings: - Coordinate logistics for meetings including venue, equipment, and materials. - Prepare meeting agendas and ensure availability of required resources. - Distribute agendas to participants in advance. - Planning meetings and taking detailed minutes: - Assist in organizing meeting agendas and materials. - Attend meetings and take accurate minutes. - Summarize key discussions, decisions, and action items for stakeholders. - Handling files and paperwork: - Organize and manage physical and digital files efficiently. - Maintain a systematic filing system for easy document retrieval. - Assist in document creation, formatting, and editing. - Updating and maintaining records for regulatory and legal compliance: - Regularly update and maintain compliance-related re