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Stemmons Business Services
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Administrative Assistant

Administrative Assistant

Stemmons Business Services

0 years

1 - 3 Lacs

vadodara

Posted:2 hours ago| Platform: GlassDoor logo

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Skills Required

scheduling support schedule reports management onboarding compliance training communication software processing

Work Mode

On-site

Job Type

Part Time

Job Description

Closing on: May 31, 2026

Job Category: Human Resources

Department: Human Resources

Job Location: Vadodara | India

No of openings: 1

Job Overview:
The Administrative Assistant is responsible for overseeing the daily administrative operations to ensure smooth and efficient office functioning. This role involves managing office supplies, scheduling meetings and travel, preparing documents, handling communications, supporting human resources activities, and maintaining filing systems. The person in this role works closely with staff across departments, vendors, and external contacts to facilitate seamless administrative support and contribute to a productive work environment.

Job Overview:
The Administrative Executive is responsible for overseeing the daily administrative operations to ensure smooth and efficient office functioning. This role involves managing office supplies, scheduling meetings and travel, preparing documents, handling communications, supporting human resources activities, and maintaining filing systems. The person in this role works closely with staff across departments, vendors, and external contacts to facilitate seamless administrative support and contribute to a productive work environment.

Roles & Responsibilities:

Oversee daily administrative operations to ensure efficiency
Monitor and replenish office supplies inventory
Organize and schedule meetings, appointments, and conference calls
Prepare, edit, and distribute documents, reports, presentations, and correspondence
Manage incoming and outgoing communications (emails, calls, mail)
Coordinate travel arrangements and accommodations for staff
Maintain physical and digital filing systems for easy information access
Support HR activities including employee records management and onboarding coordination
Assist with facilities management to maintain a safe and clean work environment
Manage vendor relationships and ensure timely invoice payments
Monitor office budget and ensure cost-effective resource use
Ensure compliance with company policies and procedures
Comprehensive onboarding training covering company policies and office procedures
Documented instructions and checklists for routine administrative tasks
Templates for common documents such as reports, meeting agendas, and correspondence
Quality assurance standards for document preparation and communication
Access to office management and communication software tutorials
Vendor contact lists and invoice processing guidelines

Qualification:

Bachelor’s degree in Business Administration, Office Management, or related field
Proven experience in an administrative or office management role
Proficiency in Microsoft Office and office management software

Location: Vadodara
Shift Timings: 10 PM- 7 PM

Oversee daily administrative operations to ensure efficiency
Monitor and replenish office supplies inventory
Organize and schedule meetings, appointments, and conference calls
Prepare, edit, and distribute documents, reports, presentations, and correspondence
Manage incoming and outgoing communications (emails, calls, mail)
Coordinate travel arrangements and accommodations for staff
Maintain physical and digital filing systems for easy information access
Support HR activities including employee records management and onboarding coordination
Assist with facilities management to maintain a safe and clean work environment
Manage vendor relationships and ensure timely invoice payments
Monitor office budget and ensure cost-effective resource use
Ensure compliance with company policies and procedures
Comprehensive onboarding training covering company policies and office procedures
Documented instructions and checklists for routine administrative tasks
Templates for common documents such as reports, meeting agendas, and correspondence
Quality assurance standards for document preparation and communication
Access to office management and communication software tutorials
Vendor contact lists and invoice processing guidelines

Qualification:

Bachelor’s degree in Business Administration, Office Management, or related field
Proven experience in an administrative or office management role
Proficiency in Microsoft Office and office management software

Location: Vadodara
Shift Timings: 10 PM- 7 PM

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Administrative Assistant