Administrative Assistant

We are seeking a highly organized and reliable Administrative Assistant to be a part of our team in Singapore. The ideal candidate should have a strong background in administrative support, exceptional attention to detail, and the ability to manage various tasks efficiently. This role necessitates flexibility and a readiness to travel to client sites within Singapore when required. Key Responsibilities General Administrative Support: - Manage office supplies inventory and place orders as necessary. - Handle all incoming and outgoing correspondence such as emails, mail, and faxes. - Organize and maintain physical and digital filing systems accurately. - Schedule meetings, appointments, and travel arrangements effectively. - Prepare and format professional documents, presentations, and reports. - Answer phone calls professionally and direct them appropriately. - Assist with data entry and database management accurately. - Provide general support to visitors and ensure a welcoming office environment. - Maintain a tidy and presentable office space. Financial Administration: Petty Cash Management: - Record all petty cash transactions accurately. - Disburse petty cash funds as per company policy and collect proper receipts. - Reconcile petty cash accounts regularly and prepare reimbursement requests on time. - Ensure proper authorization and documentation of all petty cash transactions. Basic Accounting Support: - Process and reconcile staff expense reports. - Assist in efficient invoice processing and tracking. - Support in compiling relevant data for financial reports. - Coordinate with the finance department on administrative aspects of accounting processes. Off-site Data and Documentation Management: - Travel to various client locations in Singapore to collect and deliver documents and data securely. - Handle sensitive information confidentially during transit. - Verify the accuracy and completeness of all collected data and documentation. - Maintain clear communication with the office regarding off-site tasks. - Adhere strictly to company and client protocols during on-site visits. Requirements: - Proven experience as an Administrative Assistant or in a similar role with a focus on financial administration (e.g., 5+ years). - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Strong organizational and time management skills with the ability to prioritize effectively in a fast-paced environment. - Excellent written and verbal communication skills in English. - Meticulous attention to detail, especially in financial record-keeping and data handling. - Ability to work independently and collaboratively. - Professional demeanor, strong interpersonal skills, and a proactive attitude. - Comfortable with frequent travel to client locations within Singapore. - Demonstrated stability in previous roles and a mature problem-solving approach. To Apply: Interested candidates should submit their resume and a cover letter detailing their relevant experience and suitability for this role.,