Administrative Assistant

Jumpcloud

1 - 3 years

3 - 5 Lacs

bengaluru

Posted:-1 days ago| Platform:

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Skills Required

administration linux expense management event management reconciliation video conferencing scheduling windows logistics android

Work Mode

Work from Office

Job Type

Full Time

Job Description

The successful candidate will have excellent time management and prioritization skills, as well as the ability to anticipate needs and operate with the appropriate levels of discretion.

Primary responsibilities:

Travel Coordination: Book and manage domestic and international travel arrangements, including flights, accommodations, and ground transportation, in compliance with company policies.
Expense Management: Expense reporting, including tracking, timely submission and reconciliation of expense reports.
Calendar & scheduling management with dynamic and intricate calendars for executive or senior-level staff, coordinating meetings, appointments, and travel across multiple time zones (e.g., IST, MST, PST, EST).
Prioritization: Proactively review, prioritize, and manage scheduling conflicts, ensuring critical meetings and objectives are consistently met.
Meeting Preparation , including coordinating the scheduling of recurring, one-off, and cross-functional team meetings, ensuring all necessary attendees are invited, coordinating with vendors and supporting meeting logistics (set up/tear down - e.g., rooms, video conferencing links, materials) are prepared in advance.
Event Management: Plan and execute internal employee events, team gatherings, and office morale activities, handling all logistical details from initial concept to budget tracking and execution.
Confidentiality: Handle highly sensitive information related to People/HR, Finance, and Legal with the utmost discretion and professionalism.

Required Qualifications

1-3 years of experience in an Administrative Assistant, Executive Assistant, or similar support role, preferably within a fast-growing, international technology company.
Expertise with Google Workspace (G-Suite), particularly Google Calendar for complex, multi-time zone scheduling. Proficiency with video conferencing platforms (e.g., Zoom, Google Meet).
Exceptional organizational and time management skills with an acute attention to detail and a high degree of accuracy.
Excellent written and verbal communication skills in English, with the ability to interact professionally with all levels of global staff and external partners/customers.
JumpCloud is a global company with team members in 15+ countries. This role may require flexible working hours when necessary for meetings or events.
It may periodically require travel for on-site attendance at meetings or to support events (within India)

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