900 Administration Work Jobs - Page 29

Job description: Manage and supervise administrative staff and ensure office policies and procedures are followed. Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities. Handling and managing management calendar schedules, making copies of required documents for meetings, making travel arrangements, booking hotels and conference rooms, and arranging for audio-video equipment for meetings. Organizing, compiling, and updating company records and documentation Handling confidential and sensitive information and maintaining discretion and confidentiality. Assisting with budget preparation and tracking expenses. Assisting the HR department in scheduling, coordinating, and executing training and other office events Helping the department heads as and when required Liaisoning with internal and external agencies for smooth administrative functioning Assisting Admin Manager in all day-to-day activities. Coordinating with the housekeeping staff for daily activities. Job Requirements: Bachelors degree in commerce/ arts or its equivalent Good communication and interpersonal skills are a must Proficiency in MS Office is a must

Role & responsibilities Responsible for identifying new premises for branch, negotiate with Landlord, fixing rental and finalization of agreement. Recovery of security deposits Responsible for repairs and maintenance of the assigned branches/Regional offices with in TAT. Finalization of Owner Scope of work and BOQ Better Coordination with all Branches/ RBM/SRBM and ZH and ensure all the branches are functioning without any infra related issues. Ensure proper utilization of vendors. Ensuring all service tickets are closed with in time lines. Ensure relocation of the Branches are managed in a better way. Ensure updating MIS on a regular basis. Processing Purchase Request/Purchase orders/Invoice and ensure timely payment made to vendors. 5+ years of relevant experience from Banks/NBFCs.

Immediate Joiners preferred Roles and Responsibilities Manage front office operations, ensuring a smooth check-in/check-out process for guests. Handle guest queries and concerns in a professional manner, providing excellent customer service. Coordinate with other departments (e.g., housekeeping, maintenance) to ensure seamless room preparation and turnover. Maintain accurate records of guest interactions, transactions, and communications. Ensure compliance with hotel policies and procedures. Desired Candidate Profile 4-9 years of experience in front desk or front office management. Strong knowledge of front office operations, including guest handling and relationship management. Excellent communication skills with ability to handle multiple tasks simultaneously. Proficiency in administration work such as data entry and record-keeping. Can also connect at siddhant.kanojia@sodexo.com

Handling Incoming and Outgoing Calls Maintaining Inward file Maintaining Outward file Updating Received Cheque Details in cheque receipt recode file Sorting and Distributing Couriers Arranging post office pickup and delivery Keeping the Tray for Documents to CMD Signatures Guest / Visitors Management Agappe Front Desk Monitor Display managing Assisting Travel Desk Assisting Administration work -AGP Vehicle Trip arrangements and other works First Aid Box Handling

responsible for managing daily office operations, supporting organizational processes, and ensuring smooth business functions. coordinating meetings, maintaining records, managing schedules, and handling correspondence. Required Candidate profile Graduate Male / Female 2-4yrs Exp as Admin Extv / Back office / Office Assistant , etc. Location : Mumbai (Malad- E) Bangalore - Vrindavan Layout

JOB DESCRIPTION: Answers the telephone and provides exceptional customer service to internal and external customers Excel knowledge is a must Cold calling and lead generation Drafts reports and correspondence Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry Make quotations and send to sales team / client Take procurement requirement from Ops team/ sales team Exceptional verbal and written communication skills Proactive, organized approach to multitasking Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing orders and other internal documents as requested Contact us to apply:- Bhumika- 8976324916

JOB DESCRIPTION: Answers the telephone and provides exceptional customer service to internal and external customers Excel knowledge is a must Cold calling and lead generation Drafts reports and correspondence Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry Make quotations and send to sales team / client Take procurement requirement from Ops team/ sales team Exceptional verbal and written communication skills Proactive, organized approach to multitasking Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing orders and other internal documents as requested Contact us to apply:- Bhumika- 8976324916

Job Title: Front Desk Executive Location: Gurugram, Haryana Job Type: Full-time Reports to: School Administrator Job Summary: The Front Desk Executive serves as the first point of contact for students, parents, instructors, and visitors. This role is essential for creating a welcoming and organized environment at the music school. The ideal candidate will have excellent communication skills, a warm and friendly demeanor, and the ability to manage administrative tasks efficiently. Key Responsibilities: Greet and assist students, parents, and visitors in a professional and friendly manner. Answer incoming calls and respond to inquiries regarding classes, schedules, instructors, and fees. Schedule and confirm music lessons, classes, and appointments using the schools booking system. Maintain an organized front desk area and ensure all information is up to date. Handle student registrations, renewals, and maintain accurate student records. Collect and process tuition payments, issue receipts, and track accounts. Coordinate with music instructors regarding class timings, room assignments, and student needs. Communicate school updates, events, and policies to students and parents. Assist with organizing and promoting recitals, workshops, and school events. Ensure compliance with school policies, including safety and attendance protocols. Qualifications: High school diploma or equivalent; additional certification in office management or customer service is a plus. Previous experience in a receptionist, administrative, or customer service role (experience in an educational or arts environment is a bonus). Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel) and comfort with using scheduling software. Strong organizational skills and attention to detail. Friendly, professional demeanor with a passion for the arts or music. Preferred Qualities: Passion for music or familiarity with musical instruments and education. Bilingual abilities (depending on the community served). Ability to multitask and remain calm under pressure. Working Hours: Mon-Sun 11:00am-8:00pm, Tue-Weekly off Compensation: Per skills & experience.

Hiring an IT & Administration Executive to manage IT operations and administrative tasks. Role includes maintaining IT systems, end-user support, office coordination & asset handling. Male candidates preferred due to nature of field responsibilities.

CORE RESPONSIBILITIES Handling incoming calls and other communications. Managing filing system. Recording information as needed. Greeting clients and visitors as needed. Updating paperwork, maintaining documents, and word processing. Cleaning pantry area on a regular basis. Performing general office duties. Coordinating events as necessary. Maintaining office equipment as needed. Creating, maintaining, and entering information into databases. ADDITIONAL RESPONSIBILITIES 1. Administrative tasks Maintaining and updating a sheet/log of all the Stationery, files in the office space. Asset management in terms of sheet/log creation and update. It would also include restocking assets in case the need arises. 2. Miscellaneous Engaging in tasks related to photocopying, printing work, and other errands as required. Maintaining a sheet/log of bills due for payment and also engaging in the payment of bills. Engaging in outdoor duties as per needed. Role & responsibilities Preferred candidate profile

Greetings of the day!!! Job Title: HR Administrative Experience: 2-4Years Location: Mumbai (Chakala ) Third Party Payroll: Ashkom media India Pvt Ltd. Job Summary: We are seeking a detail-oriented and highly organized Administrative Analyst with strong skills in expense reporting, MS Excel, and MS Outlook. The ideal candidate will have a good command of written English and experience in drumbeat management. This role involves preparing and managing expense reports, creating and analyzing data using Excel, and maintaining communication through Outlook. Key Responsibilities: 1. Expense Report Preparation: Accurately prepare and submit expense reports, ensuring compliance with company policies and procedures. Track and manage expense receipts, reconcile discrepancies, and ensure timely submission of reports. Assist in the auditing of expense reports to ensure accuracy and adherence to budgetary constraints. 2. Excel Skills: Utilize advanced Excel functions such as VLOOKUP, PivotTables, and conditional formatting to analyze and interpret data. Create, maintain, and update dashboards to track key metrics and report on business performance. Generate reports and provide data analysis to support business decisions. 3. MS Outlook Proficiency: Manage and organize email correspondence, calendar scheduling, and meeting invitations using MS Outlook. Coordinate and communicate with internal and external stakeholders to ensure smooth workflow and effective collaboration. Maintain accurate and up-to-date contact lists and distribution groups. 4. Written Communication: Draft and proofread emails, reports, and other written communications with a high level of accuracy and professionalism. Ensure that all written materials are clear, concise, and aligned with the companys tone and style. 5. Drumbeat Management: Monitor and manage project timelines, ensuring that tasks are completed according to schedule. Coordinate with team members to ensure alignment with project goals and milestones. Identify potential risks or delays in the project schedule and communicate these to relevant stakeholders. Qualifications: Proven experience in preparing and managing expense reports. Proficiency in MS Excel, with advanced knowledge of VLOOKUP, PivotTables, and dashboard creation. Strong working knowledge of MS Outlook for email and calendar management. Excellent written English skills with attention to detail. Experience in drumbeat management or a similar project management role. Strong organizational and time management skills.

Job Title HR Administrative Location – Kothur (Hyderabad) Experience – 2-3Years Roles & Responsibilities - The HR Administrator is responsible for managing HR functions and supporting the HR department in various administrative tasks. Requirements include: Education: MBA in HR or B.Tech with HR specialization. Experience: Minimum 1-2 years in HR administration. Skills: Strong organizational, communication, and interpersonal skills. Proficiency in HR software and Microsoft Office. Responsibilities: Maintain employee records, assist in recruitment and onboarding, coordinate training sessions, handle employee queries, and support HR policy implementation. Attributes: Detail-oriented, proactive, ability to multitask, and a team player. Strong understanding of HR regulations and best practices. Transport and canteen – Day to day issue update and closer update

Roles & Responsibilities : Can prepare the projects SOW (Scope of work) Can prepare equipment and services requests Can generate reports and communicate regularly Can manage day to day admin work Can manage agenda, room requirement and food arrangement for leadership team visits Can prepare project preliminary schedules & milestones Can be able to create projects daily reports and prepare plan to mitigate delays if any Can use Microsoft office Should carry personal Laptop with Windows 10 or equivalent, MS office, MS Project licenses and other software required to execute the job. Work Experience: Person should have at least 5 years of experience and completed minimum 5 projects scheduling in Residential/Commercial/Industrial building. Person should have skills in managing vendor and construction activities on floor.

We have one requirement for office boy/clerk for following activities who will be under your supervision 1. Documents filing 2. Taking print outs 3. Other sundry clerical office activities Skills required 1. At least read and write the titles of documents to file the documents 2. Will be able to learn how to take Xerox copies of required documents. 3. To collect the required print outs from the common printer Qualification Under graduate or graduate Regards Ashkom Media India Pvt Ltd 6262600059

Location: Mumbai Experience: 10+ Years Company: Boston Institute of Analytics (BIA) About Boston Institute of Analytics (BIA): Boston Institute of Analytics (BIA) is a global leader in professional training and certifications in emerging technologies like AI, Data Science, Digital Marketing, Investment Banking, and more. Our mission is to shape the next generation of industry leaders through world-class education and innovation. Role Overview: We are seeking an experienced and dynamic Personal Assistant to CEO / Executive Assistant who will act as the CEOs right hand, providing high-level administrative, operational, and personal support to ensure efficiency in daily activities. The ideal candidate will be proactive, highly organized, and capable of handling confidential information with utmost discretion. Key Responsibilities: Executive Support: Manage and maintain the CEOs daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities. Scheduling: Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEOs availability and productivity. Communication Management: Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality. Meeting Coordination: Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes. Documentation & Reporting: Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers. Stakeholder Management: Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships. Task Prioritization: Act as the first line of defense in managing the CEOs tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention. Event Coordination: Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up. Confidentiality: Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity. Personal Errands: Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency. Crisis Handling: Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments. Candidate Profile: Bachelors/Masters degree in Business Administration, Management, or related field. Minimum 10+ years of experience supporting C-level executives, preferably in education, consulting, or corporate sectors. Excellent verbal and written communication skills in English. Strong organizational skills with the ability to multitask, prioritize and manage time effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools. High level of professionalism, discretion, and confidentiality. Proactive problem-solver with a positive attitude and strong attention to detail. Flexibility to work outside of normal business hours, if required. Only male candidates should apply. What We Offer: Work closely with top leadership in a fast-growing, high-impact organization. Opportunity for professional growth and exposure to national and international business environments. Dynamic and collaborative work culture. Competitive salary and benefits. #ExecutiveAssistantJobs #PersonalAssistanttoCEOJobs #PAtoCEO #C-LevelExecutiveAssistant #PersonalSecretaryJobs #ExecutiveOfficeManager, #TimeManagementJobs #CalendarManagement #LeadershipSupportJobs

Key Responsibilities: Manage day-to-day dormitory operations including housekeeping, room allotments, and cleanliness. Oversee guest reception and hospitality services such as welcome arrangements, food for VIP guests, hotel bookings, and transportation coordination. Maintain and manage dormitory-related inventory. Ensure optimal resource utilization and cost efficiency. Support in preparing and following Standard Operating Procedures (SOPs). Assist in scheduling housekeeping shifts and managing service quality standards. Provide support in data entry, reports, and basic Excel-based MIS. Preferred Candidate Profile: Gender: Female Education: Graduate in Hotel Management or Hospitality-related field Experience: 1-3 years in hospitality/dormitory/guest house management preferred Required Knowledge: Strong knowledge of hospitality and guest management Familiarity with housekeeping operations and vendor coordination Proficiency in Excel and basic data management Understanding of SOP development and implementation Ability to manage schedules and maintain service quality Skills: Excellent communication and interpersonal skills Ability to manage and plan shift schedules Problem-solving and guest handling abilities Attention to detail and strong organizational skills Perks and Benefits: Family medical insurance Subsidized canteen and transport facilities Performance-based incentives

Key Responsibilities Manage daily office operations, maintenance, and housekeeping. Handle vendor coordination, contracts, and payments. Maintain office inventory and ensure timely procurement. Oversee facilities, utilities, repairs, and equipment.

Role & responsibilities: ONE SHOULD HAVE GOOD COMMUNICATION SKILL IN ENGLISH, COMPUTER KNOWLEDGE EXCEL, WORD, TYPING, DRAFTING LETTER COORDINATION WITH STAFF, PRESENCE OF MIND, OFFICE MAINTENANCE,

5 days working We need a candidate from nearby locations MS Excel, MS Office, MS Power Point Communication Skills Coordination Client Coordination Client Management

An Admin Assistant ensures smooth office operations by performing administrative and clerical tasks. They support managers, executives, and staff through effective schedule management, document organization, meeting coordination, etc.

Supports daily office tasks including filing, calls, visitor reception, and supply management. Organizes meetings, events, and travel for smooth office operations.

Employee engagements, employee relationships, Day to day Admin work, stakeholder managements, Warehouse compliances, Facilities Management, Travel & Stationeries Management, Petty Cash Management, Vendor Management, Statutory Compliance,

Role & responsibilities Coordinate administrative procedures and systems in the plants Shortlisting at preliminary stage and train personnel and allocate responsibilities in office space Ensure the smooth and adequate flow of information within the company to facilitate other business operations Coordinate schedules and deadlines related to admin. jobs Monitor inventory of office supplies and the purchasing of new material related to admin services with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation Oversee facilities services, maintenance activities and tradesperson (e.g. Building repair & maintenance, Canteen services, housekeeping services, Horticulture services, Security services, Pantry services, Transportation wrt Bus, Taxi & Ambulance, Hotel facility, Visitor & Events arrangement, CCTV services, hygienic conditions in plant etc.) Monitor Scrap (in all kinds) disposal activity, MIS preparation thereof. Coordinate and supervise other office activities (recycling, renovations, event planning etc.) Smooth functioning of canteen, MIS preparation thereof. Ensure operations adhere to policies and regulations Preliminary dealing with local Govt/Non-Govt bodies & AMC in admin matters as per requirements. Admin compliances related to plants. Office management and support immediate senior for infrastructure changes. Effective coordination in connection to vendor management / contracts / suppliers of admin related stuff. Effective coordination in connection to cost management in the admin department. Preferred candidate profile Bachelors degree or masters degree like MSW etc. 08 to 10 years of experience in handling admin department activities, preferably in an automotive or automotive component manufacturing company

Seeking an Admin Executive to manage end-to-end manpower coordination and oversee procurement operations, ensuring smooth administrative functioning and vendor management.

Key Responsibilities: Coordinate and oversee general office operations to ensure efficiency and productivity. Maintain inventory of office supplies and ensure timely procurement. Manage incoming and outgoing correspondence (emails, calls, courier, etc.). Organize and schedule meetings, appointments, and travel arrangements. Ensure cleanliness and proper maintenance of office premises. Maintain and update administrative records, files, and databases. Coordinate with vendors and service providers for office maintenance and services. Support HR and Finance teams with documentation, logistics, and basic administrative support. Monitor and control office expenses and petty cash. Assist in organizing internal events, meetings, and training sessions. Bangalore Location: KRV COMPLEX, 4TH & 5TH FLOOR NO.9 TC PALAYA MAIN ROAD 16TH CROSS, AKSHAY NAGAR, RAMAMURTHY NAGAR BANGALORE 560016 Chennai Location: 1,5,Subramanian Building Club House Road,Mount Road , Chennai, Tamilnadu, India HR Contact details: Logetha - 7200198309