Administration Assistant

Job Description

Greetings of the day!!! Job Title: HR Administrative Experience: 2-4Years Location: Mumbai (Chakala ) Third Party Payroll: Ashkom media India Pvt Ltd. Job Summary: We are seeking a detail-oriented and highly organized Administrative Analyst with strong skills in expense reporting, MS Excel, and MS Outlook. The ideal candidate will have a good command of written English and experience in drumbeat management. This role involves preparing and managing expense reports, creating and analyzing data using Excel, and maintaining communication through Outlook. Key Responsibilities: 1. Expense Report Preparation: Accurately prepare and submit expense reports, ensuring compliance with company policies and procedures. Track and manage expense receipts, reconcile discrepancies, and ensure timely submission of reports. Assist in the auditing of expense reports to ensure accuracy and adherence to budgetary constraints. 2. Excel Skills: Utilize advanced Excel functions such as VLOOKUP, PivotTables, and conditional formatting to analyze and interpret data. Create, maintain, and update dashboards to track key metrics and report on business performance. Generate reports and provide data analysis to support business decisions. 3. MS Outlook Proficiency: Manage and organize email correspondence, calendar scheduling, and meeting invitations using MS Outlook. Coordinate and communicate with internal and external stakeholders to ensure smooth workflow and effective collaboration. Maintain accurate and up-to-date contact lists and distribution groups. 4. Written Communication: Draft and proofread emails, reports, and other written communications with a high level of accuracy and professionalism. Ensure that all written materials are clear, concise, and aligned with the companys tone and style. 5. Drumbeat Management: Monitor and manage project timelines, ensuring that tasks are completed according to schedule. Coordinate with team members to ensure alignment with project goals and milestones. Identify potential risks or delays in the project schedule and communicate these to relevant stakeholders. Qualifications: Proven experience in preparing and managing expense reports. Proficiency in MS Excel, with advanced knowledge of VLOOKUP, PivotTables, and dashboard creation. Strong working knowledge of MS Outlook for email and calendar management. Excellent written English skills with attention to detail. Experience in drumbeat management or a similar project management role. Strong organizational and time management skills.