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Job Title: Administrative Officer Department: Administration Company: Euro Panel Product Ltd. Location: Mumbai, Borivali (W) Experience: 710 Years CTC: Up to 7 LPA (based on experience and fit) Reporting To: General Manager-HR About Euro Panel Product Ltd. Euro Panel Product Ltd. is a leading manufacturer and supplier of high-quality panel products catering to the construction, interior design, and industrial sectors. With a commitment to innovation, quality, and sustainability, we are looking to strengthen our administrative operations to support our growing business. Role Summary We are seeking a seasoned Senior Administrative Officer with strong organizational and leadership skills to manage and oversee the daily administrative operations of our facility. The ideal candidate will have a strong background in facility management, vendor coordination, compliance, and general administration. Key Responsibilities Making processes, checklists, workflows, quality standards, documentation and reports for Admin Explaining checklists and workflows to all external personnel and receptionists and monitoring work as per the given standards Working on day-to-day administration innovating various ways to reduce administration cost. Keeping close watch on facility cleanliness and getting work done from house-keeping personnel Administering that the receptionists (Front desk executives) are following the protocol and policies for guests (greeting, asking whom to visit, making comfortable, asking for refreshment, connecting to the right person, taking message in absence of right person, giving message, allowing visitor inside only with a company employee (unless repetitive), displaying welcome visitor name (if big party), making arrangement for disposal of any bags / baggage, keeping place tidy, arranging for discussion room if Required, taking visiting card, asking the call back time etc. Monitoring that all employees have company provided identity cards Keeping complete track various vendor performance along with grade AAA, ABA, BAB etc. based on Quality, Cost Reliability Finding alternate third parties for outsourcing as a back-up for the current vendors Giving feedback to the vendors / service providers on performance of their personnel Keeping safe the keys of lockers. Keeping duplicate keys of important lockers Tagging equipment and keeping the list ready Supporting all meeting requirements by ensuring lights, electricity, projector, markers, white-board etc. Working on all arrangements for events and coordinating with related vendors Ensuring all arrangement for travelling of team within and outside the city Keeping in contact good hotels for guests stay. Working out on a discount deal with them Maintaining office related petty cash expenses and maintaining report of admin expenses Overseeing IT related day to day work. If required, calling the external vendor personnel Tracking IT vendor performance on the basis of TAT of Issue logged till Issue closed and total down hours Keeping all electricity, phone, stationary etc. bills and keeping a track of AMC contracts and their renewals Monitoring AC, EPBAX, PC, Antivirus, Fire, warehouses etc. AMC and service levels and managing CCTVs for PAN India Locations Allocating New connections for new joinees, email and phone access, firewall access Distributing the stationary and other day to day things to office and godown Getting the Maintenance work done within the shortest span of time or at the most convenient time (electricity, carpenter, electricity, plumbing) Required Skills And Qualifications Graduate in Business Administration or a related field (MBA preferred). 710 years of hands-on experience in administrative management. Strong knowledge of office management procedures and systems. Excellent interpersonal and communication skills. Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with ERP systems. Problem-solving mindset with the ability to work under pressure. Strong vendor and stakeholder management skills. Working knowledge of statutory compliance requirements. Preferred Industry Background Manufacturing Construction Materials Industrial Products FMCG (with factory operations) Working Hours: Monday to Saturday | [Timing [10:00 AM to 6:30 PM] This job is provided by Shine.com Show more Show less
