Job
Description
Location: Ahmedabad, Gujarat Education: Bachelors or Masters degree in Business Administration, Management, or a related field Experience: Minimum of 5 years of experience in an administrative or managerial role, ideally within the non-profit or rural development sectors Skills & Competencies required POSITION SUMMARY: The Admin Manager will oversee the administrative functions of AKRSP India's office and field operations. This role ensures that all administrative systems run efficiently and support the organization’s broader activities. The ideal candidate will possess strong organizational skills, attention to detail, and a passion for the organization’s mission. JOB ROLE: Develop administrative systems to increase efficiency to support the rest of the organization. Maintain administrative staff (including messengers, Drivers & admin supportive staff at Central office) across AKRSPI by recruiting, selecting, orienting, training and evaluating & developing their capacity to take up newer roles in expanding geographies and adopt computer skills for record-keeping and analysis. Manage general administrative needs and provide support in completing and maintaining general organization work. Skills: Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a collaborative team. Fluency in English and Hindi; knowledge of local languages is an advantage. Experience in rural development or non-profit organizations. Strong alignment with AKRSP India’s mission and values. Job Profile Office Management: Oversee day-to-day administrative operations of the office. Ensure the office environment is well-maintained, organized, and secure. Manage office supplies, equipment, and inventory. Update inventory registers for the assets and their codification. Financial Administration: Preparation of admin budget for Ahmedabad and review location budgets. Ensure timely processing of invoices and expense reports. Coordinate with the finance department for audits and compliance. Logistics and Event Management: Organize logistics for meetings, workshops, and training sessions. Coordinate travel arrangements for staff, including booking accommodation and transportation. Plan and execute organizational events and conferences, Board meetings. Compliance and Reporting: Ensure compliance with local regulations and organizational policies. Prepare and submit required administrative reports and documentation. Assist in maintaining records for legal and regulatory compliance. Communication and Coordination: Serve as a point of contact for internal and external stakeholders. Facilitate effective communication within the team and with partners. Coordinate with other departments to ensure smooth operational workflows. Project Support: Provide administrative support for various projects and initiatives. Assist in project documentation, monitoring, and evaluation processes. Support programme staff with administrative needs and requirements. KEY BENEFITS: Opportunity to work with an internationally renowned NGO. On-site and off-site training opportunities. 5-day work week. Comprehensive medical insurance for employee, spouse, and children. Maternity and paternity leave as per organizational policy. 15 General Leaves and 16.5 earned leaves annually (earned leaves can be encashed if not utilized). 10 declared public holidays and 3 optional holidays. Diwali break for 5 days every year. We strongly encourage women, LGBTQ+ individuals, and specially abled candidates to apply.
