Procurement Manager

Location: Ahmedabad, Gujarat

Education: Postgraduate in Commerce, Supply Chain, Business Administration, or relevant field e.g., M.Com, MBA, PGDM

Experience: Minimum 8 years of experience in procurement, with at least 4 years in a managerial or supervisory capacity.

Skills & Competencies required

• Essential requirement:

• Sound knowledge of procurement systems, compliance, and vendor management, preferably in the development sector.

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  Desirable:

• Experience working with procurement under donor funded projects.

• Familiarity with procurement related digital tools or procurement tracking systems.

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  Preferred Attributes:

• Strong knowledge of procurement planning, cost negotiation, and compliance mechanisms

• Excellent communication, coordination, and training skills

• Analytical skills with attention to detail

• High ethical standards and transparency

• Proficiency in MS Excel and procurement documentation

• Willingness to travel to cluster offices and project locations as required

Job Profile

• Key responsibilities:

• 1. Procurement management

• Oversee and manage all procurement processes from planning to contract finalisation for Head Office and organization-wide high-value procurements.

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  Ensure compliance with AKRSP(I)’s procurement manual and donor-specific procurement requirements.

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  Coordinate with program, admin, and finance teams to prepare procurement plans and budgets.

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  Maintain procurement documentation, vendor quotations, comparative statements, approval notes, and contracts for audit readiness.

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  2. Technical support to state/SHT/cluster teams

• Provide ongoing technical guidance to state and cluster-level teams for compliant and efficient procurement.

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  Review high-value or complex procurements from state teams to ensure policy adherence.

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  Support decentralised teams in standardizing procurement formats, documentation, and record-keeping.

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  Conduct periodic field visits to review procurement practices and strengthen implementation.

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  3. Vendor development & management

• Maintain and update a database of reliable vendors and service providers.

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  Lead vendor evaluation, selection, onboarding, and performance monitoring.

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  Ensure fair, ethical, and competitive procurement practices across all levels.

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  4. Capacity building & policy implementation

• Train and orient state and cluster staff on procurement policy and procedures.

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  Strengthen institutional capacity through SOPs, toolkits, and simplified guides for local teams.

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  Serve as the central point of contact for procurement related clarifications across the organization.

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  5. Reporting & compliance

• Generate regular procurement reports for internal monitoring, donors, and audit teams.

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  Flag risks and suggest system improvements to ensure transparency and accountability.

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  Support finance and audit teams with procurement related documentation and compliance checks.

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  Key Benefits:

• Opportunity to work with a renowned NGO.

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  On-site and off-site training opportunities.

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  5-day work week.

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  Comprehensive medical insurance for employee, spouse, and children.

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  Maternity and paternity leave as per organizational policy.

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  15 General Leaves and 16.5 earned leaves annually (earned leaves can be encashed if not utilized).

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  10 declared public holidays and 3 optional holidays.

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  Diwali break for 5 days every year.

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  We strongly encourage women, LGBTQ+ individuals, and specially abled candidates to apply