292 Visitor Management Jobs - Page 11

Supports daily office tasks including filing, calls, visitor reception, and supply management. Organizes meetings, events, and travel for smooth office operations.

She Should be handling ph calls & handling customer mails as well as internet portal order Key Responsibilities: Reception Duties: Greet and welcome visitors, clients, and staff in a warm and friendly manner. Ensure a positive and professional first impression. Communication: Answer, screen, and direct incoming phone calls to appropriate departments or personnel. Handle email correspondence and inquiries efficiently. Visitor Management: Maintain a visitor log, issue visitor passes, and ensure all visitors follow security protocols. Appointment Scheduling: Manage and coordinate appointments, meetings, and conference room bookings. Ensure that meeting spaces are prepared and organized.

Responsibilities include handling calls, greeting clients & managing front desk operations. Must maintain a professional & welcoming environment Support administrative task The position demands professionalism & customer centric approach at all time. Required Candidate profile Excellent English communication skills and interpersonal skills. Customer first-attitude, and the ability to multitask effectively. Proficieancy in MS office

Role & responsibilities Candidate able to manage the Reception actives and Guest and Visitor Managment. Good in Handling the call at reception and forward to right department Good knowledge of working on computers and maintain database. Preferred candidate profile Only Female Candidate. Knowledge of Computers Manage the visitors and handle the Guests. Good in answer the calls. Preferred candidate who has hotel background. Transportation from Bopal and Sanand to Company

Job Summary: We are seeking a courteous and organized Front Office Executive to be the first point of contact for visitors and clients. The ideal candidate will manage front desk operations, handle calls, and provide administrative support to ensure smooth day-to-day functioning. Key Responsibilities: Greet and welcome visitors, clients, and employees professionally and courteously. Manage incoming calls, emails, and correspondence, directing them to the appropriate departments. Maintain visitor logs and issue visitor badges as required. Schedule appointments and manage meeting room bookings. Handle general administrative tasks such as data entry, filing, and maintaining office supplies. Coordinate with housekeeping and security for smooth front office operations. Assist in organizing company events and meetings. Ensure the reception area is clean, organized, and presentable at all times.

Responsibilities combining front-desk duties with administrative support tasks. Here's a breakdown of the typical responsibilities: Receptionist Responsibilities: Greeting Visitors - Welcome clients, guests, and employees warmly and professionally. Answering Calls - Manage incoming calls, route them appropriately, and take messages when needed. Managing Front Desk - Keep the reception area clean, organized, and presentable. Handling Inquiries - Provide accurate information about the company and its services. Visitor Management - Maintain a log of visitors and issue visitor badges as required. Administrative Responsibilities: Office Coordination - Assist in day-to-day office operations such as filing, organizing documents, and managing supplies. Scheduling Meetings - Organize appointments, meetings, and conference room bookings. Data Entry - Maintain databases, records, and spreadsheets accurately. Correspondence Handling - Draft and send emails, letters, and other forms of communication. Support to Other Departments - Provide clerical support to HR, finance, or other teams when needed. Managing Office Supplies - Monitor and reorder stationery and pantry supplies. Documentation - Handle scanning, photocopying, and managing both physical and digital filing systems. Qualification Academic Degree with atleast 3 yrs experience Technical / Professional Good speaking English, Good communication, presentable Compensation- Competitive Salary as per market standards and based on your expertise

Hiring for a Receptionist with experience in front office tasks, call handling, visitor management, MS Office, scheduling, clerical duties, and maintaining a professional and organized workplace.

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. A front office executive plays a crucial role in the administrative staff. They are often the first point of contact in an office and provide essential support to the entire organization. Here are some key aspects of their job: What Job Involves : Welcome Customers : Front office executives greet everyone who enters the establishment, creating a positive interaction that reflects well on the employer. Provide Service : Known for their helpfulness and knowledge of the facility, front office executives’ direct people where to go. For instance, in a hotel, they might check guests into the computer system, explain room details and amenities, answer questions about food service or local transportation, and assist with luggage. Closely working with all EA’s for visitor management Answer Phones : Front office executives handle incoming calls, providing basic information such as hours of operation or directions. They also direct other inquiries to the appropriate staff member. Help with Security : Positioned where people arrive and leave, front office executives act as the “eyes and ears” of the facility. They monitor who is coming and going and report anything suspicious. General Office Upkeep : Front office executives may perform routine clerical and administrative tasks, such as sorting mail, filing, data entry, and package handling. Coordinate with vendors for delivery like flower vendor/Stationery vendor Making a visit every hour on the reception floor to check the meeting room upkeep/cleanliness post every meeting. Feedback Surveys Sharing feedback survey forms to the host & maintain the data as desired. Reports Maintaining stationery trackers, issuance/Consumption & Requisition. Daily event tracker Visitor management & tracker New Hire Orientation setup’s coordination & tracker Mail Room Operations (Need Base) Requisition and inventory of Stationery and Medicines Overseeing mail room operations like printing, shredding and courier services Responsible for monthly servicing of shredder machines Maintaining monthly consumption records for Stationary Processing of courier services bills by the 5th of each month post verifying the cost bifurcation sheet Sound like youTo apply you need to have: Mastery in the field You should have earned an experience of more than 2 years in Front office. This profile will be working in shifts, shift timings 6:30 am till 3:30 am/ 2pm to 11 pm) on rotational basis. Drop from office will be given in case working in 2pm shift. This profile will be required to work 6 days in a week. We’ll also expect you to work as a part of a diverse team in both leadership and individual contributor expertise. What we can do for you: At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. Apply today! Location On-site –Gurugram, HR Scheduled Weekly Hours: 40 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. Candidate Privacy Statement . For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.

Male candidate preferred Oversee office operations & ensure the office runs smoothly Manage office supplies Be first point of contact: handle incoming calls, emails &front-desk Travel arrangements Ensure cleanliness, safety & functionality of office Required Candidate profile Male candidates preferred Maintain confidentiality of sensitive information Good at coordinating with vendors, service providers, etc Good at maintaining records, filing systems, documentations, etc

Job Overview: We are looking for a dynamic Front Office Executive to be the first point of contact for our organization. The ideal candidate will be organized, proactive, and possess excellent communication skills to manage reception, guest relations, office supplies, and provide administrative support. Key Responsibilities: Greet visitors and manage reception professionally. Answer and direct calls, respond to emails. Coordinate guest meetings and ensure a welcoming environment. Manage scheduling, conference room bookings, and appointments. Monitor office supplies and place orders as needed. Assist with administrative tasks, data entry, and report preparation. Help with employee travel arrangements. Manage vendor relationships (cleaning, security, etc.). Handle maintenance schedules and repairs. Assist in organizing events and activities. Liaise with departments for smooth office operations. Manage incoming/outgoing mail and courier services. Qualifications: Bachelors degree or equivalent. 2-5 years of front office or customer service experience. Strong communication skills (verbal and written). Proficient in Microsoft Office Suite. Strong organizational and multitasking abilities. Professional, customer service-oriented, and able to work in a fast-paced environment.

Facility Management. Proven work experience in Front Office Management, Admin Assistant or similar role Solid Email and verbal communication skills Multitasking and time-management skills, with the ability to prioritize task

The person front desk on a daily basis and performs a variety of administrative and clerical tasks and Travel Desk Related Work. Required Candidate profile Proven work experience as a Receptionist, Front Office Representative, or similar role.

Good relationship with the Customer requirements Analyze the costing, Quote preparation Order processing & executions Provide proactive solution to customer Coordinate customer for delivery payment & inventory Visiting customer places periodically Required Candidate profile Good Communication Skill, Quick Learner & Ability to fulfil Customer expectations, Achieve set targets

Key Responsibilities: Human Resources Support: Assist in recruitment processes, including posting job ads, screening resumes, and scheduling interviews. Support onboarding and offboarding processes for employees. Maintain and update employee records, databases, and HR documents (e.g., employment contracts, leave records). Coordinate employee engagement activities and welfare programs. Assist in payroll preparation by providing relevant data (e.g., absences, bonus, leaves). Handle employee queries regarding HR policies, procedures, and benefits. Support performance management and training initiatives. Administrative Support: Manage office supplies inventory and place orders when necessary. Organize and schedule meetings, appointments, and events. Prepare and update administrative reports, letters, and documentation. Maintain the filing system (physical and electronic). Coordinate with vendors and service providers for office maintenance and services. Ensure office equipment and infrastructure are well-maintained and functional. Role & responsibilities Preferred candidate profile

Manage front desk operations and greet visitors with a positive and professional attitude Handle guest inquiries and ensure a smooth guest experience Coordinate with internal teams and staff for effective communication Required Candidate profile Strong verbal and written communication skills in English Pleasing personality with a customer-centric approach Previous experience in front office or guest relations is a plus Ability to multitask

Manage front desk operations and greet visitors with a positive and professional attitude Handle guest inquiries and ensure a smooth guest experience Coordinate with internal teams and staff for effective communication Required Candidate profile Strong verbal and written communication skills in English Pleasing personality with a customer-centric approach Previous experience in front office or guest relations is a plus Ability to multitask

Manage front desk operations and greet visitors with a positive and professional attitude Handle guest inquiries and ensure a smooth guest experience Coordinate with internal teams and staff for effective communication Required Candidate profile Strong verbal and written communication skills in English Pleasing personality with a customer-centric approach Previous experience in front office or guest relations is a plus Ability to multitask

- Greet and welcome guests. - Answer questions and address complaints. - Answer all incoming calls and redirect them or Keep Message. - Receive letters, packages etc. and distribute them. - Keep updated records and files. Required Candidate profile - Experience with good communication skills.

Job Description: We are looking for a pleasant and professional Front Office Executive to be the face of our company. The ideal candidate will be responsible for handling front office reception and administration duties including greeting guests, answering phones, handling company inquiries, and managing the overall front office operations. Key Responsibilities: Manage reception duties, greet and assist clients, visitors, and employees. Answer, screen, and forward incoming calls in a courteous manner. Maintain visitor logs and inform concerned departments of guest arrivals. Schedule appointments and maintain calendars for staff. Receive and distribute daily mail/couriers; manage outgoing mail dispatch. Coordinate with security and housekeeping teams for smooth operations. Ensure the reception area is clean, organized, and presentable. Maintain office supplies and liaise with vendors for repairs/maintenance. Assist in event coordination, meeting room setups, and refreshments. Maintain accurate records and update employee/vendor directories. Desired Candidate Profile: Proven work experience as a Front Office Executive, Receptionist, or similar role. Excellent verbal and written communication skills. Proficiency in MS Office and telephone systems. Professional attitude and appearance. Multitasking and time-management skills with the ability to prioritize tasks. Minimum qualification: Graduation (preferably in Hospitality/Administration). Education: UG: Any Graduate (Preferred: BHM / BBA / BA in English or Hospitality)

Roles and Responsibilities He/She will be overall in charge at main entrance and security reception for the respective site and ensure its smooth functioning. He/She will report directly to the Assignment manager / Security Coordinator for all matters of security operations and personal matters of security persons and follow his instructions. He/She will perform duty in shifts. He/She will ensure that Post & Site Instructions are followed strictly. He/She will ensure his/her subordinates (Security Reception Team / SG/LSG / FG / ) perform their duty in full spirit as per their duty chart and deviations/ Noncompliance if any, should be brought to the knowledge of Security Coordinator & security manager/Management manager. He/She will be responsible for total Discipline, Turnout, and conduct of all security personnel in the premises. He/She will be responsible for the safety and security of all the properties /assets of this company. He/She will be responsible for managing the movement of employees, clients, Visitors, Vendors, Materials, and vehicles on site. He/She will ensure key management and inventory management which has been entrusted to the security department. He/She will be responsible to maintain all Security and Safety equipment in always working condition. He/She will ensure that only authorized persons enter the premises after undergoing required frisking and checks. He/She will ensure that all Contractors, Vendors, and third-party employees are checked / Frisked thoroughly during Entry and Exit. He/She will ensure that proper patrolling is done within the premises and appropriate documents are maintained. He/She is to report to the Security Coordinator/Security manager/ immediately if there is any breach in security procedures/ operations. He/She will be responsible for submitting all Reports to Security Coordinator / Security manager/MANAGEMENT as per the schedule. He/She will check the emails daily, respond within 1-2 hrs., and close or escalate to MANAGEMENT. He/She must maintain all the security documents and registers as per Audit standards. He/she will manage the Leave / Weekly OFF of all his subordinates with the concurrence of AM / Security Coordinator / MANAGEMENT and document it. He/She will make note of all Non-Compliance/Non-performances of his subordinates and submit them to MANAGEMENT. He/She will conduct training for the Security personnel as per the training program and document it. He/She will report to MANAGEMENT on a daily basis in the morning and evening before leaving the site and brief about daily activities. He/She will introduce all the new security personnel to MANAGEMENT before deploying them for duty. He/She should be conversant with: Emergency response system, Bomb threat procedure, Law enforcement actions, Evacuation procedure Active Assailant Fire alarm system Surveillance system Material management Visitor management Security Systems & Technology Eligibility Criteria Must be a Graduate Must have experience of 2- 4 years Male Candidate Preferred.

Job Summary: The Front Office Executive in Facilities is responsible for managing the front desk and providing administrative support within a facilities management department. They serve as the first point of contact for visitors, handle incoming calls, coordinate mail distribution, and assist with general administrative tasks. The Front Office Executive plays a crucial role in delivering excellent customer service and maintaining a professional and efficient front office environment. Duties and Responsibilities: Reception and Visitor Management: Greet visitors in a polite and professional manner, ensuring a positive first impression. Coordinate visitor sign-in processes and issue visitor badges as necessary. Respond to inquiries from visitors and direct them to the appropriate personnel or department. Provide assistance and guidance to visitors, ensuring their needs are met. Incoming Call Handling: Answer incoming calls promptly and professionally, directing calls to the appropriate individuals or departments. Provide general information and assistance to callers or route calls to the appropriate personnel for further assistance. Assist with managing voicemail and forwarding messages to the relevant recipients. Mail and Package Coordination: Receive, sort, and distribute incoming mail and packages to the appropriate recipients or departments. Coordinate outgoing mail and packages, including arranging couriers or postal services as required. Maintain accurate records and tracking systems for incoming and outgoing mail and packages. Administrative Support: Assist with general administrative tasks, including data entry, filing, scanning, and photocopying. Schedule and coordinate meetings, conference room bookings, and appointments as requested. Assist with travel arrangements, hotel bookings, and transportation logistics as required. Prepare reports, presentations, and other documentation as assigned. Facilities-related Coordination: Act as a liaison between facility management, employees, and external vendors or contractors. Assist with coordinating facility-related requests, such as maintenance and repairs, office supplies, or equipment. Monitor and report any facility-related issues or concerns to the appropriate personnel. Help maintain a clean and organized front office area and lobby space. Customer Service and Professionalism: Provide exceptional customer service to all individuals entering the facility or contacting the front desk. Handle inquiries, complaints, or requests in a professional and timely manner. Maintain a positive, helpful, and cooperative attitude in all interactions. Requirements: High school diploma or equivalent; additional certifications or education in office administration or customer service is a plus. Previous experience in a front office or receptionist role, preferably within a facilities management environment. Excellent communication and interpersonal skills. Professional and friendly demeanor with a customer-centric approach. Strong organizational skills and attention to detail. Proficiency in using basic office software applications (e.g., Microsoft Office Suite). Ability to multitask and handle a high volume of visitors and calls. Problem-solving and decision-making abilities. Knowledge of general administrative procedures and office equipment. Familiarity with facilities management terminology and practices is advantageous.

Office boy for reputed law firm for office coordinator and managing files guest visitor management filing and other day to day work

Position: Front Office Executive ( On rolls of Colliers) Locations: Andheri East- Mumbai Employment Type: Full Time ( 5 days Working) Experience: 3- 5 years as Front Office Executive Approx. Salary: 45k in hand salary Responsibilities Greet and welcome visitors, clients, and guests with a positive, friendly attitude. Manage phone calls, emails, and appointments, directing inquiries to the appropriate department. Maintain the office's reception area, ensuring it is tidy and presentable. Handle incoming and outgoing mail and deliveries. Assist in administrative duties like filing, data entry, and document management. Schedule meetings and coordinate appointments for staff. Ensure office supplies are well-stocked and ordered when necessary. Provide general support to visitors and staff as needed. Requirements: High school diploma or equivalent; further education or certification is a plus. Proven experience as a front office or receptionist role is preferred. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Proficient in MS Office and basic office equipment. Ability to handle multitasking and work in a fast-paced environment. Interested candidates can share their resumes at aparna.patil@colliers.com or whatsapp at 740008651

Role & responsibilities Greet and direct visitors in a professional and friendly manner, Answer and direct phone calls to the appropriate recipient, Manage and coordinate office activities and operations to secure efficiency, Perform basic accounting tasks such as invoicing and expenses, Assist with scheduling meetings, appointments, and travel arrangements, Maintain and organize office supplies and inventory, Handle incoming and outgoing mail and packages, Provide administrative support to executives and staff as needed.

Role & responsibilities Greet and direct visitors in a professional and friendly manner, Answer and direct phone calls to the appropriate recipient, Manage and coordinate office activities and operations to secure efficiency, Perform basic accounting tasks such as invoicing and expenses, Assist with scheduling meetings, appointments, and travel arrangements, Maintain and organize office supplies and inventory, Handle incoming and outgoing mail and packages, Provide administrative support to executives and staff as needed.