Executive Assistant

Job Title: Executive Assistant

About Company: -

Raviraj Realty

Raviraj Realty

Roles and Responsibilities

1. Calendar & Meeting Management

• Maintain and manage the Director’s complex calendar, including scheduling internal/external meetings, appointments, reviews, and events.
• Coordinate across departments and external stakeholders to organize and confirm meetings.
• Send reminders, prepare necessary documents, agendas, and briefing materials.
• Ensure optimal time management and avoid scheduling conflicts.

2. Travel & Itinerary Management

• Plan, coordinate, and book all travel arrangements for the Director, including domestic and international flights, accommodations, ground transportation, and visa applications (if applicable).
• Prepare detailed travel itineraries with all relevant contact information, timings, and bookings.
• Handle last-minute changes or cancellations promptly.
• Track travel expenses and prepare reimbursement reports in a timely manner.

3. Communication & Correspondence

• Serve as the gatekeeper and primary point of contact for internal and external communications on behalf of the Director.
• Draft, review, and format emails, memos, reports, and other correspondence accuracy and professionalism.
• Filter and prioritize emails and messages, ensuring urgent matters are addressed promptly.

4. Administrative & Office Support

• Manage and organize official documents, records, and files—both digital and physical.
• Assist in preparing presentations, reports, meeting minutes, and executive briefs.
• Ensure the Director has all necessary materials and documentation for meetings and events.
• Track and follow up on pending approvals, project deadlines, and task assignments.
• Support the Director in strategic planning, project monitoring, and key initiatives.

5. Expense & Budget Tracking

• Manage expense reporting, purchase requisitions, and petty cash reimbursements.
• Maintain accurate logs and submit regular reports for approvals and audits.

6. Stakeholder & Visitor Coordination

• Liaise with internal departments, vendors, clients, and partners on behalf of the Director.
• Welcome and facilitate meetings with VIP guests, clients, and stakeholders.
• Ensure the Director’s work environment is organized and fully equipped for productivity.

7. Confidentiality & Professionalism

• Handle sensitive and confidential information with the utmost integrity.
• Exercise sound judgment in filtering communications, making decisions, and maintaining professionalism in all interactions.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5-7 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
• Excellent verbal and written communication skills in English (and other relevant languages, if needed).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling/calendar tools.
• Ability to work independently and handle multiple priorities under pressure.
• Strong organizational and problem-solving abilities with attention to detail.
• Discretion, reliability, and a high level of emotional intelligence.

Experience: -

Education: -

Location: -

Number of Vacancies: -