1530 Office Coordination Jobs

You will be functioning as a high-discipline, high-trust People Operations & Executive Coordinator to provide support to the leadership team at Aeonn Ark Pvt Ltd, a rapidly expanding group of ventures encompassing real estate, hospitality, coworking, and AI. The role entails a unique combination of Executive Assistant support, HR Coordination, and Operations Admin responsibilities. You will directly collaborate with the Executive Director - Operations, Executive Director - Strategy, and the Founder, along with engaging with hiring managers from various verticals. Your key responsibilities will include: Executive & Calendar Management: - Organizing daily calendars, calls, internal reviews, and meeting logistics for the EDs and Founder - Monitoring follow-ups, preparing meeting agendas, and sending daily briefing summaries - Coordinating travel, event invitations, guest meetings, and scheduling time for high-priority tasks - Taking notes during team or leadership meetings and sharing clear action items HR & Hiring Coordination: - Collaborating with recruiters, platforms, and internal vertical heads for the hiring pipeline - Scheduling interviews, managing candidate communication, and updating interview tracker - Managing candidate documents, overseeing trial periods, and documenting trial feedback from managers - Facilitating offer rollouts, onboarding checklists, and access provisioning - Maintaining an updated employee master file, org chart, and team directories Documentation, SOPs & Tracker Management: - Updating internal documentation such as contracts, receipts, review trackers, ID logs, and asset distribution sheets - Managing core trackers like hiring funnel, trial performance, onboarding progress, exit checklists - Assisting in creating internal decks for hiring reviews, monthly performance snapshots, and OKR audits - Developing templates for recurring internal operations processes (e.g., hiring SOP, onboarding procedures, meeting checklist) Admin & Office Coordination: - Supervising daily office requirements including stationery, printer, biometric, internet issues, pantry, and office access - Liaising with site admins for asset movements, housekeeping, courier dispatch, and vendor visits - Maintaining logs of incoming/outgoing items, visitor registers, and meeting room bookings - Providing support to ED Ops in basic procurement activities (quotes, comparisons, approvals) and vendor coordination Requirements: - 2-4 years of experience in EA, Admin, or HR coordination roles - Proficiency in Google Workspace + MS Office (Excel, Word, PPT) - Strong command of English (written + spoken) - Excellent follow-up, calendar management, and documentation skills - Ability to handle confidential leadership information with discretion - Effective coordination abilities across different verticals This is a full-time, permanent position with benefits including health insurance, paid sick time, paid time off, and Provident Fund. The work schedule is during the day shift in person, with a performance bonus offered. The application deadline is 10/07/2025, and the expected start date is 15/07/2025.,

As a candidate for this position, you will be responsible for tasks such as Quotation Making, OPFs entry, preparation of JOB IDs, Complaint Register maintenance, Communication with both Internal & External Customers, handling Tenders, Queries, Deliveries, Installations, Pricing, and Office Coordination. Your proficiency in BUSY Software and computer skills will be essential for effectively managing various Data Entry tasks and facilitating communication with both internal and external stakeholders. This is a Full-time position that requires your presence at the work location for in-person interactions and coordination. Your ability to work efficiently, communicate effectively, and handle diverse responsibilities will be key to your success in this role.,

We are looking for a highly organized and responsible Office In-Charge to oversee the administrative and day-to-day office operations within our solar manufacturing plant. You will act as the backbone of the office, ensuring smooth coordination between departments, handling documentation, and maintaining efficient support systems for production and management teams. Key Responsibilities: - Manage all administrative tasks and office coordination - Maintain attendance records, employee files, and daily logs - Coordinate with HR, accounts, procurement, and production departments - Handle office supplies, inventory, and vendor communications - Ensure timely documentation, reporting, and data management - Support plant management in scheduling meetings, preparing reports, and documentation - Supervise housekeeping, front-desk, and office support staff - Ensure compliance with company policies and factory regulations - Liaise with external agencies, vendors, and service providers as required - Monitor office expenses and assist with petty cash handling and billing coordination Requirements: - Bachelors degree in Business Administration, Commerce, or related field - 3+ years of experience in office administration (manufacturing/industrial setup preferred) - Strong organizational and multitasking skills - Excellent written and verbal communication - Proficient in MS Office (Excel, Word, Outlook) and basic reporting tools - Ability to handle confidential information with integrity - Experience with ERP systems is a plus - Knowledge of local language (Kannada preferred) Benefits: - Competitive salary based on experience - Stable work hours and professional work environment - Health insurance and standard company benefits - Opportunity to grow in a clean energy sector - Supportive and structured organizational culture,

Role- Admin/ Front Office Executive Location- Magarpatta City, Pune Company- UJA Global Advisory Pvt Ltd Key Responsibilities: Front Office Management: Greet and assist clients, visitors, and staff in a professional manner. Handle incoming calls, emails, and walk-ins efficiently. Prepare meeting rooms and boardroom before the meetings and arrange meeting room bookings as per the requirements. Maintain visitor records, employee movement records and ensure security protocols are followed. Arrange the access for the Clients car parking and arrange access cards of employees as per Office building rules Maintain Petty cash records as per the utilization Administrative Support: Handle day-to-day office administrative tasks (stationery, housekeeping, pantry, courier, etc.). Coordinate with vendors and service providers (AMC, utilities, maintenance). Manage all the housekeeping staff and office boys day to day work schedule. Manage domestic and international courier inwards and outwards Manage travel and accommodation bookings for employees and clients Coordinate with the Marketing team for various printings Coordinate with HR team for various events logistics requirements. Managing office supply inventory and placing orders when necessary including record keeping of Vendors, Purchases and Inventory in the system. Maintain files and records (physical and digital) in an organized manner including Courier management, Inward outward tracker, etc. Provide administrative support to other departments as needed. Coordinate with the front office of all the branch offices and provide them with the resources on time as per the requirements. Documentation & Coordination: Maintain and update Calendar for all recurring and adhoc tasks to plan and execute. Maintain and update all folders of Administration functions in a systematic and organized manner. Including master files, contacts, Purchase orders, contracts, correspondences, etc. Manage documentation and filing for Bank audits. Assist the Bank audit team with documentation, form filling, follow-ups, and basic documentation. Coordinate for document collection and dispatch with clients and internal teams. Office Upkeep: Ensure the reception area and office premises are well-maintained and presentable. Oversee cleanliness and support facilities management (both preventive and corrective ) and with proper scheduling. Maintain the office premises hygiene Key Skills Required: Pleasant personality with a polite attitude. Proactive and professional attitude. Good communication (English), both verbal and written. Basic knowledge of MS Office (Word, Excel, Outlook). Multitasking and time-management skills. Ability to handle confidential information with discretion. Qualifications & Experience: Graduate in any discipline (B. Com / BBA preferred). 23 years of experience in admin role.

Career Club Consultancy and Management Services is looking for Admin Manager to join our dynamic team and embark on a rewarding career journey The Administrative Manager will be responsible for overseeing the daily administrative operations of the company, managing the administrative staff, and ensuring the smooth functioning of the office This position requires strong leadership, communication, and organizational skills, as well as the ability to work independently and as part of a team Key Responsibilities:Oversee the daily operations of the administrative department Manage and supervise administrative staff, providing guidance, training, and support as needed Ensure that office policies and procedures are implemented and followed Develop and implement strategies for improving office efficiency and productivity Manage the office budget and ensure that expenses are within budgetary guidelines Ensure compliance with all relevant regulations, laws, and standards Manage relationships with vendors, suppliers, and other external partners Handle complex administrative tasks and special projects as assigned by management Requirements:Experience in an administrative management role Excellent leadership, communication, and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team Proficient in Microsoft Office (Word, Excel, PowerPoint) Attention to detail and accuracy Ability to handle confidential information with discretion

Present Role: Executive Assistant to Managing Director Reporting To: Managing Director Key Responsibilities: Coordinate with internal and external stakeholders on behalf of the Managing Director. Provide comprehensive administrative and executive support to the Managing Director. Manage the calendar, schedule meetings, arrange travel, and handle communication. Conduct diligent follow-ups on all action items, both internal and external. Handle office coordination responsibilities as required. Assist with documentation, filing, and basic reporting tasks. Maintain confidentiality and demonstrate absolute integrity in all dealings. Skill Set Required: Exceptional follow-up skills this is the most critical requirement. Proficiency in MS Office, particularly Excel and Word. Strong written and verbal communication skills in English. Knowledge of shorthand is an added advantage. Strong organizational and multitasking abilities. Must be honest, reliable, and adaptable. Willingness to learn and undergo training if necessary. Qualifications: Graduate/Postgraduate or relevant secretarial/administrative program. Minimum of 3 years of relevant experience as an Executive Assistant or Office Coordinator. Key Skills : Executive Assistant Communication Skills Followups Management Stakeholder Management

Interested Roles and Responsibilities Figure out various effective channels of recruitment and build network to ensure the same Attract more candidates to apply for the job by designing and posting eye catchy job Posting Discuss work allocation job profile with individual, make them understand about role and expectations. Conduct telephonic interviews at first level to shortlist Coordinate with interviewer panel for taking interviews and finalising candidates Talent management - hire right person for job, establish reward systems like incentive for employees, career planning Responsible for joining formalities i.e. - academic, professional document collection Document verification, joining report, joining kit Responsible for New joiner's orientation and induction Performance Appraisals and benefits Liaise with appraise and appraiser to ensure proper appraisal process. Issuing an appraisal letter aft coordinating with management Coordinating with Acct Department /Banks for Salary A/c opening and related issues Handling employee Grievances, addressing the issue, Escalating to next level Identify training needs & source of training, track on improvements Greet clients as soon when as they arrive and connect them with the appropriate party.Seating at Reception area and maintain properly. Directs visitors by maintaining employee and department directories; giving instructions. Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organisation, Informing Others, Handling Pressure, Phone Skills, Supply Management Educational Qualification: Minimum Graduate. Can handle Admin & Reception work. Handling resignation, F&F, and providing feedback of the same to management. Female candidate who is having good personality and good communication will be first preference The company is located on Narol Kheda Highway. Candidates from Kheda, Nadiad, Anand will be first preference. Candidates from Narol/Naroda/|Vastral/Maninagar/Vatva will be prefer Transport facility from Narol to Plant is available. Interested candidates can connect on 7984420926 & 9313809613

Full-time on-site role in Vadodara for an Operations Coordinator. Responsible for daily operations, cross-department coordination, admin support, & customer service. Requires strong communication, analytical skills, & a relevant bachelor's degree.

Role & responsibilities Take care of ops/back office. Coordination with Internal team likes Sales, settlement, membership , UPP Manage basic procurement processes, Vendor Communication and documentation Maintaining daily reports/record in excel.

Description Business objectives Assist the sales team by generating and sharing accurate dealer-level sales reports as per requirement  Assist dealers by making and sharing relevant sales reports, credit notes, and debit note workings, and scheme-related communication as per defined timelines Servicing Provide timely services to dealers by ensuring the availability of sales aids like shade cards, collaterals, dealer kits, etcProvide logistics and operational support to Unit level initiatives, activations and during new dealer account openingAssist sales workforce in gift settlements as per schemes closure on the systemCoordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc Process Optimization Find opportunities and work towards optimizing processes and reducing the time and cost involvedReview and monitor overheads budgets against actual spend on monthly basis and report in case of any observations Vendor Management Ensure timely clearance of vendor payments as per the defined payment termsMonitor and ensure no pending payments, open goods receipts and open advances of each vendor Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines Statutory and Safety Compliance Ensure safety and statutory compliance for offices and warehouses  Maintain and display all statutory records as applicable in the premisesUpdation of compliances in the statutory portal GRC as per the due datesConduct Safety Mock drills in warehouse and office premises periodically and submit the findings for process improvement Accurate and timely sharing of reports to Sales teamTimely service to dealersStatutory and Safety compliancesClearance of vendor payment within timelinesOn time gift settlements with acknowledgement

Position Overview: We are looking for a highly organized, proactive, and detail-oriented Office Coordinator to manage and oversee daily administrative operations. The ideal candidate will play a key role in maintaining a well-functioning, efficient office environment and supporting various departments with coordination and communication tasks Key Responsibilities: Coordinate and monitor day-to-day office operations to ensure efficiency and productivity Maintain office supplies, manage inventory, and liaise with vendors and service providers Handle administrative duties such as document management, data entry, and filing systems Organize internal meetings, maintain office calendars, and support scheduling needs Serve as the point of contact for internal staff and external stakeholders Ensure compliance with company policies and procedures Support HR, Finance, and other departments with documentation and coordination tasks Manage day-to-day office operations to ensure a smooth and organized workplace Oversee office supplies, vendor management, maintenance, and inventory control Coordinate internal communications, meeting schedules, and office events Maintain filing systems, documentation, and ensure compliance with company policies Maintain all documents and files in an organized and secure manner Serve as the first point of contact for visitors, vendors, and internal teams Draft emails, reports, presentations, and correspondence on behalf of leadership Follow up on delegated tasks and ensure timely completion of action items Requirements: Graduate in any discipline additional certifications in office administration or secretarial work are a plus 3 to 5 years of proven experience in office coordination, administration, documents controller, or a similar role Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and general office equipment Strong written and verbal communication skills Excellent organizational, multitasking, and problem-solving abilities Ability to handle confidential information with professionalism and discretion

Responsibilities: * Maintain office supplies inventory * Coordinate meetings & events * Provide administrative support * Manage office operations * Assist with clerical tasks Annual bonus

Temple View Hotel is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

PODDAR GROUP OF INSTITUTIONS is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

We are seeking a proactive and detail-oriented Operations Executive to support and manage the daily operations of our business. This role involves coordinating tasks across teams, maintaining accurate records, monitoring workflow, and contributing to process improvements. The right candidate will be organized, adaptable, and capable of working in a fast-paced environment. Key Responsibilities: Oversee and support daily business operations Coordinate with departments to ensure smooth workflows Maintain documentation and operational reports Assist in identifying and resolving operational issues Requirements: Graduate in any field Strong communication and organizational skills Required Computer knowledge (MS Office, spreadsheets, etc.) Experience in an operations role is a plus

Skills Required: Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software Strong organizational, and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Friendly and professional Knowledge of supplies, equipment, and/or services ordering and inventory control. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise Roles and Responsibilities: Coordinate executive communications, including taking calls,responding to emails and interfacing with clients Prepare expense report on all the business unities Coordination with Chartered Accountant office Uphold a strict level of confidentiality Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Recording daily incoming and outgoing transactions Keeping track of receipts of office expenses or expenses incurred by managers or executives

Role & responsibilities Receptionist Responsibilities: Greet clients and visitors with a positive, helpful attitude. Assisting clients in finding their way around the office. Announcing clients as necessary. Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans. Preparing meeting and training rooms. Managing Housekeeping staff Answering phones in a professional manner, and routing calls as necessary. Assisting colleagues with administrative tasks. Performing ad-hoc administrative duties. Answering, forwarding, and screening phone calls. Sorting and distributing mail. Hiring, managing, and developing the junior administrative team. Provide excellent customer service. Scheduling appointments. JOB LOCATION : MUMBAI ( LOWER PAREL)Opp Peninsula Park Immediate Joiner Kindly share the Resume along with the Photo

Bengaluru Karnataka India About The Role As a CBRE Facilities Sr Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete, This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans, What Youll Do Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented, Schedule repairs from work order requests, Review data from work order reports to find out performance and progress status, Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors, Coordinate office and parking space allocation, Present information to an internal department and large groups of employees, Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval, Evaluate and select solutions from established options, Impact team through the quality of the services or information provided, Follow standardized procedures and practices and receives regular but moderate supervision and guidance, What Youll Need: High School Diploma or GED with 2-3 years of job-related experience, An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required, Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval, Ability to explain detailed and complicated information within the team clearly and concisely, Advanced knowledge of Microsoft Office products Examples include Word, Excel, Outlook, etc Strong organizational skills with a robust inquisitive mindset, General math skills Ability to calculate advanced figures such as percentages, discounts, and markups or complicated information within the team, Service line: GWS Segment Show

Focus on GENERAL OFFICE ADMINISTRATION like RENTAL AGREEMENTS MAINT, CLIENT DATABASE MAINT, PANTRY MGMT, HOUSEKEEPING & OFFICE SUPPLIES ORDER, FILING SYSTEMS MGMT, VISITORS MGMT, EXPENSES REPORTS RECONCILIATION, PO ISSUING, BOTELS BOOKING, TAXI MGMT Required Candidate profile Any UG/PG MALE 0-2yrs exp into ADMINISTRATION Strong Communication, Computer & Multi Tasking skills Skills in Filing, MIS, Reports Generation, Pantry Mgmt, HK Mgmt Work @ Perungudi Call@ 9094239152 Perks and benefits Excellent Perks. Call Mr. Prem @ 9094239152 now

Role & responsibilities Answering phones and emails Greeting visitors Managing correspondence Maintaining communication systems Scheduling and coordinating meetings Document management Data entry and record keeping Office supply management Maintaining office equipment Preferred candidate profile Female candidate is preferable highly organized, detail-oriented, and possess strong communication skills .

Assisting in drafting letters, data entry, genral office operations and management work. Good communication skills in hindi and english. Fluency in verbal and written communication is required.

We are looking for a candidate having good administrative and co-ordination capabilities. The candidate should be effectively communicate with internal and external stakeholders. The candidate should be able to organize and plan various work related activities and be efficient in co-ordination of various work activities. The candidate should be skilled in documentation, record keeping and should have good communication skills. The candidate should be proficient in MS Word and MS Excel. Basic knowledge of Tally is desirable. It is a office job and our office is located in a central location in Delhi.

We are looking for a polished, customer-focused Front Office Executive (FOE) for Dr Lal path lab. The FOE will be the first point of contact for walk-in clients, responsible for delivering a seamless, personalized, and courteous experience and coordinate with diagnostic teams and explain basic test procedures in a client-friendly manner. Key Responsibilities: Client Interaction & Service Experience Welcome and assist all clients with warmth and professionalism. Explain service offerings and package details clearly and sensitively. Appointment & Report Management Manage scheduling of pathology, radiology, and doctor consultation slots. Handle billing, payment processing, and issuance of invoices as per process. Operational Coordination Maintain up-to-date knowledge of test panels, report timelines, and departmental workflows to provide accurate information. Experience & Ambience Management Collect client feedback and escalate concerns promptly for resolution. Key Requirements: Qualification: Graduate in any stream. Experience: 2+ years in customer service/front office, ideally in diagnostics, wellness, healthcare, or luxury hospitality. Skills: Excellent verbal communication in English and local language Presentable with warm interpersonal behavior Ability to multitask and manage high-value clients discreetly

1. Should have good communication 2. Experience to handled all Admin related activities 3. Good in mail drafting communication 4. Should know Advance Excel Location: Nariman Point, Mumbai

Responsibilities: * Manage office operations * Coordinate packing, sending and distribution. * Handle staffs to ensure packing, and courier. * Cold calling dealers, distributors * Computer experience is needed Accessible workspace