Tendering Specialist

Location:

Department:

Reports to:

About Medispec

Medispec is a trusted partner to leading global brands, providing advanced instruments, consumables, and solutions to the Indian scientific community. With 30 years of legacy and a strong customer base across academia, biopharma, and government institutions, we are scaling rapidly into new markets and verticals.

Role Overview

Tender Specialist

Key Responsibilities

• Tender Management

• Identify, track, and analyze relevant tenders/RFPs from government portals, institutions, and agencies.
• Prepare and submit technical and commercial bids in compliance with requirements.
• Manage pre-bid queries, clarifications, and amendments.

• Documentation & Compliance

• Compile technical specifications, certificates, brochures, and authorization letters in coordination with internal and external stakeholders.
• Maintain updated records of mandatory registrations (GeM, MSME, ISO, CDSCO, CE, etc.) and ensure compliance.
• Liaise with legal, finance, and operations to align terms and conditions, taxes, and statutory documentation.

• Pricing & Strategy

• Work with management to prepare competitive pricing strategies while safeguarding margins.
• Conduct market intelligence on competitor pricing and awarded tenders.
• Maintain a database of submitted tenders, outcomes, and insights for continuous improvement.

• Cross-functional Coordination

• Collaborate with regional sales heads and business teams to support tender participation.
• Engage with principals/suppliers for product clarifications and documentation.
• Coordinate with logistics/accounts for EMDs, BGs, and post-award execution.

Qualifications & Skills

• Graduate/Postgraduate in Science, Commerce, or related fields.
• Minimum 

  2+ years of experience in a tendering/procurement role

  .
• Strong understanding of Indian tendering systems (GeM, CPPP, state portals, institutional tenders).
• Excellent attention to detail and ability to interpret specifications.
• Strong communication and coordination skills across stakeholders.
• Proficiency in MS Office (Excel, Word, PowerPoint) and tender portals.