Sr. Executive- Finance and Accounts - SAP

About STL

STL is a global IT Services and Consulting company that enables enterprises to experience the future of digital transformation. We provide end to end services across product engineering, software, cloud, data and analytics, enterprise application services, and cyber-security.

Purpose - We Engineer Experiences that create value. We blend the agility of a startup with the stability of an established enterprise. We're passionate about innovation. Our culture is built on 4 core values:

We are seeking a detail-oriented and experienced Sr.Executive-Finance & Accounts to oversee and manage all financial operations related to IT procurement, vendor payments, budgeting, accruals, and contract compliance. The ideal candidate will have deep knowledge of SAP processes, hands-on experience in purchase requisitions/orders (PR/PO), service entry sheets (SES), invoice processing, and strong coordination skills with internal teams and external vendors.

Key Responsibilities (KRAs):

• Manage end-to-end invoice lifecycle, including verification against contract scope, user approval, SES creation, and submission to the Accounts Payable team.
• Coordinate with vendors/service providers for timely invoice submission as per the agreed billing cycles (monthly, bimonthly, quarterly, yearly).
• Review invoices in line with contract/COO (Contractor-Owned Operations) services scope; obtain user approvals before SES creation.
• Track SES through its lifecycle, from creation to full release, and maintain a weekly/monthly SES database.
• Share SES numbers with vendors and ensure submission of corresponding invoices to the invoice processing team.
• Resolve invoice-related queries using the VIM (Vendor Invoice Management) system, coordinating with users, vendors, and finance stakeholders.
• Monitor and track Invoice-to-SES, Invoice-to-GRN (Goods Receipt Note) processes to ensure timely payments.
• Create and track Purchase Requisition Forms (PRF) until full release; maintain a PR database.
• Prepare and report VOWD (Value of Work Done) and monthly accruals; respond to finance team queries regarding accruals.
• Monitor contract & COO values and validity, ensuring compliance with organizational standards.
• Track, analyze, and report on financial activities weekly/monthly; provide updates to the IT leadership team.
• Evaluate vendor/supplier performance, ensuring adherence to service-level agreements, pricing terms, and delivery timelines.
• Manage the IT budget, ensuring accurate forecasting, cost tracking, and reporting.
• Experience in preparing, presenting Monthly Budget Reviews (monthly/yearly spend pattern, forecasting etc.) to Executives

Must-Have Requirements:

• Deep knowledge and hands-on experience in SAP, specifically in:
• • Purchase Requisition (PR)/Purchase Order (PO) creation
  • Service Entry Sheet (SES) management
  • SCN (Service Confirmation Note) handling
• Familiarity with the invoice payment process: scanning, indexing, parking, completion, and posting
• Experience managing IT-related procurement and payment processes

Good-to-Have Requirements:

• Proficiency in Microsoft Office for day-to-day reporting and analysis
• Strong understanding of corporate billing, call-out PO creation, accruals, and contract tracking
• Knowledge of VIM (Vendor Invoice Management) tools and workflows
• Excellent communication and stakeholder management skills
• Strong analytical and problem-solving skills

Educational Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• Professional certification or postgraduate qualification is a plus

Additional Information:

• This role requires close coordination with IT, Finance, Procurement, Vendor Management, and Accounts Payable teams.
• Prior experience in the Oil & Gas or Infrastructure sector would be an advantage.