Senior Executive - HR & Admin

The ideal candidate will be responsible for managing the full spectrum of Human Resource functions, administrative operations, and interdepartmental coordination across the entire group. She/He will play a key role in fostering a compliant, efficient, and collaborative work culture.

What you will do?

Human Resources:

Independently responsible for all the HR & Related Function of the organization.

• Responsible for Recruitment activity such as new Staff Recruitment, preparing job descriptions, analysing job
• requirements and finalizing candidates.
• Design KPA and KRA of the team members
• Design and implementation of sourcing strategy.
• Issuing of Offer letters & Appointment letters, Joining formalities & Exit formalities.
• Induction Program for new staff members
• Identify Training & Development needs in the organization.
• Arrange In House training programs for Staff and Workers to meet organization Requirements.
• Handle entire gamut of Employee relations
• Implement Performance Review & Appraisal systems
• Handle day to day employee queries, grievances if any
• Taking care of celebration of all events, Functions and festivals in the organization.
• Create, Modify and implement all the Company & HR Policies.
• Support Events Calendar, Oversee PeopleSoft accuracy
• Adhere to Legal & Statutory Compliances of the organization.
• Visit Factory and take care of the Factory related HR Activity.
• Looking after welfare facilities of the employee
• Attendance & Leave Management, Keeping records for Leaves of all employees, salary calculation.
• Maintain & updating Employee Records & all HR Files.
• Ensuring compliance of company policies and its implementation
• Responsible to design the organization structure keeping in view the future expansion plans.
• Ensuring optimum utilization of human resources i.e. manpower planning and deployment.
• Responsible to introduce new HR initiatives like linking pay to performance, reward and recognition policy etc.
• Increase efficiency of production team to achieve cost effective production
• Adapting new systems to manage all HR data

Administration:

• Taking care of the Visitors and its related Management.
• Prepare, update and maintain all admin files & related records.
• Handle Administrative duties such as preparing Internal Memos/ Notices.
• In charge of inventory control of stationery, paper (check and stock), sundries (check and stock) and issuing of purchase requisitions.
• Handling Booking / Travel / Stay arrangements of the Guest and Marketing professionals and the Directors.
• Regular supervision on Security, housekeeping and driver duties.
• Check and verify the petrol expenses for office boy and driver.
• Check the Vehicle logbook from driver.
• Handling all the company/product related registrations /license/renewal processes.
• Assist Management team members for day-to-day operations.
• Keeping track of all company and vehicle related Insurance and maintenance policies.
• Handling all the work related to renewal of trademarks of the company products.
• Facility management
• Transport vendor management

Co-ordination:

• Coordination with the marketing team for daily activities.
• Scheduling Meetings of Managers, Staff and Management.
• Co-ordination with all departments for the smooth operation.
• Report Generation- Generation and Submission of weekly reports.
• Drafting mails.
• Making Bill entries in Excel for trading, records of the quotations & bills from client related to admin and HR activities.
• Check & reply all e-mails on daily basis, in order to make sure no mail remain non-responded by the end of the day. Maintain relation with clients.

What you will bring to the table?

• Any graduate + MBA HR
• Preferably 5 to 8 years of work experience as HR Generalist profile
• Good Knowledge of Using Computers, MS Office and internet is essentials
• Excellent Presentation/Communication/Conversation Skills, Eye for details