Senior Executive Administrative

Job Summary:

We are looking for a proactive and detail-oriented Administrative Executive to support day-to-day administrative tasks across departments. The ideal candidate will ensure smooth internal operations, maintain records, coordinate office activities, and assist in streamlining organizational processes.

Key Responsibilities:

• Handle daily administrative operations and ensure smooth functioning of the office.
• Maintain employee records, documentation, and attendance data.
• Coordinate meetings, events, and conferences for various departments.
• Support procurement of office supplies and liaise with vendors.
• Assist HR in onboarding/offboarding processes and internal communication.
• Maintain files (physical and digital), reports, and confidential information securely.
• Track and manage inventory of office equipment and assets.
• Prepare reports, presentations, and documentation as needed.
• Support finance and accounts with expense tracking, billing, and invoicing coordination.
• Serve as the point of contact for internal staff and external vendors or clients.
• Monitor and manage facility maintenance and IT coordination tasks.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3+ years of experience in an administrative or office management role.
• Strong organizational and multitasking skills.
• Proficient in MS Office Suite (Excel, Word, Outlook, PowerPoint).
• Excellent communication (written and verbal) and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with cybersecurity or tech industry operations is a plus.