Senior Administrator

Job Description Job Title: Senior Executive – Admin & Facility Department: Administration Location: Faridabad Reports To: HR Manager Experience: 3–5 Years Salary: 25k-35k monthly Job Summary: We are seeking a proactive and detail-oriented Senior Executive – Admin & Facility to manage day-to-day administrative operations, facility management, vendor coordination, office upkeep, and support services. The role demands strong organizational and communication skills, the ability to multitask, and ensure seamless functioning of the office environment. Key Responsibilities: 1. General Administration: - Oversee daily office operations, supplies management, housekeeping, and office maintenance. - Monitor front office/reception activities and ensure professional conduct. - Maintain records of assets, office inventory, and admin expenses. - Handle office equipment maintenance (printers, AC, water dispensers, etc.). 2. Facility Management: - Supervise office facility operations including security, housekeeping, and maintenance staff. - Ensure timely servicing and upkeep of electrical, plumbing, and infrastructure facilities. - Coordinate with vendors for AMC (Annual Maintenance Contracts) and ensure compliance. - Ensure cleanliness, hygiene, and safety protocols are followed across the facility. 3. Vendor Management: - Liaise and negotiate with vendors for procurement of services like housekeeping, stationery, pest control, etc. - Maintain vendor agreements, performance records, and timely payment coordination. - Evaluate vendor performance and cost-effectiveness periodically. 4. Travel & Hospitality: - Manage travel bookings (flights, hotels, taxis) for employees and guests. - Organize company events, meetings, and employee engagement activities. - Coordinate guesthouse/visitor accommodation and logistics if applicable. 5. Compliance & Documentation: - Ensure compliance with facility safety regulations, fire safety audits, and statutory requirements. - Maintain updated records for licenses, insurance, and facility audits. - Support in preparing MIS reports related to administrative functions. Key Skills Required: - Excellent communication and interpersonal skills. - Strong negotiation and vendor management capabilities. - Proficient in MS Office (Word, Excel, Outlook, Presentations). - Knowledge of facility safety and compliance standards. - Ability to multitask and prioritize in a fast-paced environment. - Must have experience in any HRMS software & facility related software. - Must have experience on working according to SOP. Qualifications: - Graduate in any stream (preferably with diploma/certification in Facilities or Administration). - 3–5 years of experience in administrative and facility management roles. - Exposure to managing manufacturing/industrial/office facility premises is a plus.