Senior Administrative Officer

Job Role:Sr. Executive Admin

Job Location:

Education:Any Graduation

Experience:

About Brand:

Minimalist (https://www.beminimalist.co) is a science-backed Indian skincare brand built on the core values of efficacy, transparency, and comprehensiveness. Known for its ingredient-first approach, the brand formulates high-performance skincare products using proven activities and clean formulations. The company believes in creating high-quality products using best-in-class ingredients at its own manufacturing facility. Minimalist empowers consumers with knowledge—clearly stating what goes into each product and why—so they can make informed choices. With a commitment to 'Hide Nothing,' the brand champions authenticity and honesty in skincare, creating solutions that work, without the fluff. With a robust portfolio of 60+ SKUs spanning Skincare, Haircare, and Body care, the brand is rapidly expanding its footprint. Focused on enhancing product availability, it is strategically deepening its penetration while strengthening both Modern Trade (MT) and General Trade (GT) channels in India. The brand’s global presence now extends across 15+ countries, including key markets such as the UK, USA, UAE, Malaysia, Indonesia, Germany, France & Italy.

Roles and Responsibilities

:Facility & Infrastructure Management

• :Manage day-to-day facility operations at the plant
• .Supervise housekeeping, pest control, gardening, and maintenance activities
• .Ensure periodic AMC (Annual Maintenance Contract) renewals and compliance
• .Oversee plant infrastructure needs including utilities (water, electricity, diesel stock)

.Security & Safety Oversight

• :Coordinate with security vendors to ensure round-the-clock plant safety
• .Monitor CCTV, access control systems, and ensure safety protocols are followed
• .Conduct periodic audits for fire safety equipment and emergency exits

.Vendor & Staff Management

• :Manage vendor contracts for facility, pest control, housekeeping, and security
• .Negotiate pricing and monitor service quality
• .Handle onboarding/offboarding of admin-related staff and coordinate ID cards, lockers, and uniforms

.Data & Record Management

• :Maintain daily, weekly, and monthly MIS reports (attendance, visitors, vehicle logs, utility usage)
• .Work on

  Exce

  l and ERP systems for data entry, purchase requisitions, and inventory tracking
• .Support audit-related documentation and internal reporting

.Procurement & Inventory

• :Manage procurement of admin supplies (stationery, hygiene items, pantry stock, etc.)
• .Track and manage plant-level inventory including office assets and consumables

.People Management (if applicable)

• :Coordinate with internal departments for employee welfare (canteen, transport, etc.)
• .Oversee the work of admin support staff (if assigned) and ensure productivity
• .Liaise with HR for event coordination, policy implementation, and grievance resolution

.Skills Require

d:Must-Ha

• ve:Experience

  in manufacturing plant administrat

• ionFacility & infrastructure managem

• entSecurity and pest control supervis

• ionProficient in MS Excel and basic ERP to

• olsExcellent communication and coordination ski

llsGood-to-Ha

• ve:Exposure

  to EPR syst

• emsKnowledge of basic compliance and legal documentation for admin functi
• onsTeam handling experie