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American Express
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Senior Administrative Assistant

Senior Administrative Assistant

American Express

175 years

0 Lacs

bengaluru south karnataka india

Posted:1 day ago| Platform:

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Skills Required

leadership support integrity scheduling zones logistics inventory onboarding communication learning development adaptability flexibility word excel powerpoint procurement payroll management vision model training verification

Work Mode

On-site

Job Type

Full Time

Job Description

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

How will you make an impact in this role?

Job responsibilities:

Organizing and maintaining a complex calendar using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones, most frequently between the United States (Arizona and New York), United Kingdom, and Canada.
Managing the logistics of key meetings, including room booking, catering, production of meeting materials, etc.
Coordinating travel arrangements as needed, including air, hotel, transfers & visas
Reconciling expenses and filing expense reports
Producing accurate presentations, documents and general correspondence in a timely manner.
General follow-up and reminders in order to effectively meet deadlines and commitments.
Organizing regular team meetings and 1:1s with Direct Reports.
Maintaining inventory of office supplies, including placing orders
Managing confidential filing and keeping regulatory records in good order
Assisting with special projects and initiatives as needed
Onboarding new employees as needed

Qualifications:

- 7+ years of experience in an executive assistant or office manager capacity
- Ability to organize and work on own initiative
- Ability to work independently or with minimal direction
- Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel
- Ability to manage and complete multiple tasks within specified timeframes
- Ability to act diplomatically and respectfully when communicating with individuals of varying levels
- Expert level of written and verbal communication skills
- Understanding and appreciation of key customer relationships (internal & external).
- Accuracy and attention to details
- Commitment to ongoing learning & development
- Flexible, proactive, well organized, resourceful and efficient
- Handling of confidential and sensitive issues in an appropriate manner
- An ability to demonstrate adaptability and flexibility
- A proactive approach with strong interpersonal skills and decision-making ability
- Strong knowledge of MS Office, including Word, Excel, PowerPoint
- Familiarity with Amex organization and Amex-specific systems (procurement, payroll, HR, etc.) is a plus
- Project management skills are a plus

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

Competitive base salaries
Bonus incentives
Support for financial-well-being and retirement
Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
Generous paid parental leave policies (depending on your location)
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

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Senior Administrative Assistant