Senior Administrative Assistant

This position will provide administrative and procurement support to the asset and property management team in Mumbai.

Job Responsibilities

• Work with Central Procurement team on services and term contracts procured for the asset.
• Creation of services and goods received note for all term contracts in SAP.
• Setting up proper records and systems, documenting purchase requisition and purchase orders for vendor payments, processing of tax invoices.
• Coordinating with the Executives and Technicians on the work schedule and completion status.
• Maintain bill collection and follow-up on the payments with tenants and vendors.
• Assist Property Manager in collecting and reviewing tenant Certificates of Insurance to ensure compliance with lease documents and tenants' requirements.
• Document controller for all SOPs and maintain all records of SOPs.
• All other duties within Property Management team as assigned.

Job Requirements

• Degree in Business Administration or equivalent
• At least 8 to 12 years of relevant work experience, preferably within the Property / Facilities Management team
• Excellent command of English and strong analytical skills are preferred
• Meticulous and highly organized
• Self-initiated, able to work under pressure with tight timeline and a good team player
• Proficient in MS Word, PowerPoint and Excel