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About SmartQ: We go many miles beyond the F&B industry into capturing hearts and making a real difference by resolving the root cause of the business problem. At the core we strive to understand our clients' requirements through the display of empathy and provide solutions with an analytical mind that are both scalable and sustainable. In less than a decade we have made significant strides, streamlining cafeteria operations across the globe across multiple industries through our cutting-edge technology. Armed with a global presence across 17 countries, we believe in the principle of serving our clients and the ultimate users wholeheartedly. We are relentless at solving the key insight of “how do we make people feel the best every day!” On the macro, we are built on 4 key pillars-great people, great food, great experience, and greater good. These pillars keep us firmly grounded to our work culture that resonates with humility and hard work, which shows in the projection of our growth trajectory. Are you motivated and enthusiastic about handling accounting solutions? If your answer is a resounding yes, then we are hunting for you. As a Senior Accounts Executive you will be responsible for managing the day-to-day accounting operations, preparing accurate financial reports, ensuring compliance with tax laws and internal controls, and supporting strategic decision-making. This role requires a strong understanding of accounting principles, attention to detail, and the ability to work independently and collaboratively within a finance team. This position offers a unique opportunity to gain hands-on experience in a fast-paced startup environment. Do you possess the passion and desire to learn and wish to make an impact in the world of food and technology? Join us now! Key Responsibilities: 1. Timely Payment Clearance Maintain a proper record of vendor invoices, approvals, and payment due dates. Coordinate with HO Finance to ensure timely processing and clearance of vendor payments. Track and update payment status logs for all critical vendors (rent, utilities, raw materials, etc.). Ensure all supporting documents (PO, GRN, invoice) are available for payment processing. 2. Client Invoicing & Receivables Management Maintain sales records and prepare timely invoices to clients as per the agreed billing cycle. Share invoices with clients along with necessary supporting documents. Follow up regularly with clients for outstanding payments and escalate delays to HO Finance. Maintain a client receivables tracker including invoice dates, due dates, collection status, and remarks. 3. Coordination with Procurement Team (GRN Reconciliation) Coordinate with the local and central procurement team to validate Purchase Orders and GRNs. Maintain a register of goods received at outlets and ensure matching with vendor invoices. Reconcile GRN data with PO and vendor billing to avoid discrepancies and payment delays. Highlight any quantity or rate mismatches to procurement/HO Finance for resolution. 4. Accounts Payable (AP) & Accounts Receivable (AR) Reconciliation Periodically reconcile AP and AR balances with system records and vendor/client confirmations. Prepare detailed reconciliation reports with invoice-wise breakup, payment details, and open items. Maintain proper documentation for all AP & AR transactions to ensure audit readiness. Share reconciled reports and exception statements with HO Finance on a monthly basis. 5. Reporting & Documentation Submit monthly branch-level reports to HO Finance including payment due summary, Outstanding receivables report, GRN vs Invoice reconciliation and AP/AR reconciliation report. Ensure all records are maintained in an organized and auditable format (both soft and hard copies). Support statutory and internal audit requirements as directed by HO Finance Qualifications: Bachelor’s / master’s degree in finance, Accounting 5+ years of experience in finance and accounting Excellent written and verbal communication skills in English. Experience in Accounts Receivable, Accounts Payable and SAP Proficiency in Microsoft Office, especially Excel. Strong knowledge of accounting principles. Ability to work in a fast-paced environment and meet deadlines. Team player with a positive attitude and a willingness to learn. Benefits of working at SmartQ: SmartQ is an innovative and dynamic company that values its employees and strives to create a positive and fulfilling work environment. Here are some key benefits that make SmartQ an excellent choice for prospective employees: Innovative Work Culture : SmartQ fosters an innovative and collaborative work culture, encouraging employees to think outside the box and contribute creative solutions to challenges. Career Growth and Development : SmartQ is committed to the professional development of its employees. The company offers ongoing training programs, mentorship opportunities, and a clear career path to help employees achieve their professional goals. Work-Life Balance : SmartQ understands the importance of work-life balance and strives to create a supportive environment that allows employees to excel in their careers without sacrificing their personal lives. Competitive Compensation and Benefits : SmartQ offers competitive salaries and a comprehensive benefits package, including health insurance, retirement plans, and other perks to ensure the well-being and financial security of its employees. Diverse and Inclusive Environment : SmartQ values diversity and inclusion. The company is committed to creating a workplace that celebrates differences and provides equal opportunities for all employees. Flexibility : SmartQ recognizes the changing nature of work and supports flexible work arrangements, including remote work options, to accommodate the diverse needs and preferences of its employees. Team Collaboration : SmartQ believes in the power of teamwork. Employees collaborate across departments, fostering a sense of camaraderie and shared achievement. Social Responsibility : SmartQ is dedicated to corporate social responsibility and encourages employees to participate in community service initiatives and environmental sustainability programs. Fun and Engaging Work Environment : SmartQ believes that a positive and fun work environment enhances productivity and job satisfaction. The company organizes team-building activities, social events, and other initiatives to promote a sense of camaraderie among employees. Message from CEO: We've come to realize that we're not merely in the B2B Food service industry; we're in the business of 'Capturing Hearts.' We find ourselves in a unique position to turn ordinary, mundane corporate cafeterias into places of pure delight, where individuals can freely express themselves, find inspiration, and share happiness. Such a profound transformation opportunity is a rare gift, where the purpose of our enterprise transcends the ordinary. If this vision resonates with you, we invite you to join us in our mission to spread joy and happiness in a world weighed down by stress and pressure. Together, let's play our part in making this world a more beautiful place. Show more Show less
