We are seeking a detail-oriented and proactive Recruiting Operations Specialist to support and optimize our recruiting processes. This role is ideal for someone with prior staffing experience—preferably as a Recruiter or Onsite Coordinator—who thrives in a fast-paced environment and is passionate about improving operational efficiency in talent acquisition.

Key Responsibilities:

Manage and maintain job postings across multiple platforms ensuring accuracy and consistency.
Support onboarding processes including documentation, compliance checks, and coordination with internal teams.
Conduct regular audits of recruiting and onboarding documentation to ensure compliance with employment laws and internal policies.
Serve as a point of contact for recruiting support, including managing recruiting tools.
Assist in the development and implementation of recruiting policies, procedures, and best practices.
Monitor and report on recruiting metrics and KPIs; analyze data to identify trends and areas for improvement.
Collaborate with recruiters and hiring managers to ensure a seamless candidate experience.
Stay current on employment law and compliance requirements, advising the team on relevant changes.
Utilize MS Excel to create reports, dashboards, and data visualizations to support decision-making.

Qualifications:

3+ years of experience in staffing, recruiting, or HR operations; experience as a Recruiter or Onsite Coordinator preferred.
Strong understanding of employment law, compliance, and onboarding processes.
Proficiency in MS Excel (pivot tables, VLOOKUP, charts, etc.) and data analysis.
Experience with applicant tracking systems (ATS) and HRIS platforms.
Excellent organizational and communication skills.
Ability to manage multiple priorities and meet deadlines in a dynamic environment.
High attention to detail and commitment to accuracy.

Preferred Qualifications:

Experience supporting high-volume recruiting environments.
Familiarity with audit processes and documentation standards.
Knowledge of diversity hiring practices and inclusive recruiting strategies.

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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Recruiting Operations Specialist