Purchase Executive

Key Duties & Responsibilities Procurement & Vendor Management Identify, evaluate, and finalize vendors for raw materials, packaging materials, consumables, and services as per company requirements. Obtain quotations, compare prices, negotiate terms, and ensure cost-effective procurement. Maintain approved vendor list and develop long-term vendor relationships. Coordinate with vendors for timely delivery, quality compliance, and documentation. Purchase Order & Documentation Prepare and issue Purchase Requisitions (PR) and Purchase Orders (PO) in line with internal approvals. Ensure PO terms include price, quantity, delivery schedule, GST, payment terms, and quality specifications. Maintain complete purchase records including invoices, GRNs, delivery challans, and agreements. Ensure compliance with company SOPs and audit requirements. Inventory & Material Planning Coordinate with production, QC, and warehouse teams to understand material requirements. Monitor stock levels to avoid shortages or overstocking. Support material planning for production schedules and new product launches. Assist in periodic stock verification and reconciliation. Quality & Compliance Ensure purchased materials comply with quality standards, COA, MSDS, and regulatory norms applicable to biotech/pharma industry. Coordinate with QC for material inspection and rejection handling. Manage returns, replacements, and vendor corrective actions if required. Cost Control & Reporting Track purchase budgets and support cost optimization initiatives. Prepare MIS reports on purchases, vendor performance, lead times, and savings achieved. Assist management with procurement analysis and forecasting. Coordination & Communication Liaise with accounts for invoice matching, payment processing, and vendor reconciliation. Coordinate with logistics and warehouse for material receipt and dispatch. Support audits, inspections, and management reviews related to procurement. Skills & Competencies Knowledge of procurement processes in biotech/pharma/manufacturing setup Strong negotiation and vendor management skills Understanding of GST and basic commercial terms Proficiency in ERP/Excel Good communication and documentation skills Ability to work under timelines and cross-functional coordination Qualification & Experience (Indicative) Graduate/Postgraduate in Commerce, Science, or Supply Chain Management 2–5 years of relevant experience in purchase/procurement (biotech/pharma preferred)-Freshers are also welcome to apply.