Procurement Specialist

Position

Department:

Location:

Reporting To

About the Role:

We are seeking a detail-oriented and results-driven Procurement Executive to manage purchasing activities, vendor relationships, and tender processes. The role requires strong negotiation skills, vendor management capabilities, and the ability to ensure timely and cost-effective procurement of goods and services while maintaining quality standards.

Key Responsibilities:

• Manage end-to-end procurement processes including purchase requests, purchase orders, and vendor documentation.
• Handle tenders by preparing compliance sheets, vendor quotations, and negotiating for the best rates, services, and delivery terms.
• Source, evaluate, and develop reliable vendors to ensure availability of quality products and services.
• Monitor purchase department functions, ensuring proper documentation and adherence to company policies.
• Oversee vendor management, order processing, material verification, and timely delivery of goods.
• Conduct product inspection, ensure packaging standards, and coordinate with logistics for smooth dispatch.
• Drive cost reduction initiatives without compromising quality.
• Maintain procurement-related reports, records, and compliance documentation.
• Collaborate with cross-functional teams (logistics, production, finance) to ensure smooth operations.
• Track and manage budgets, supplier performance, and inventory requirements.

Key Skills and Competencies

• Strong knowledge of procurement and supply chain management practices.
• Excellent negotiation, communication, and vendor management skills.
• Analytical mindset with problem-solving ability.
• Ability to handle multiple priorities and meet deadlines.
• Proficiency in MS Office (Excel, Word, PowerPoint) and procurement tools.
• Knowledge of tendering procedures and compliance.

Qualification

• Bachelor’s degree in Commerce, Business Administration, or related field.
• 2-4 years of experience in procurement, purchasing, or supply chain (preferably in manufacturing, export, or medical equipment sector).
• Familiarity with international trade, vendor contracts, and logistics will be an advantage.

Personal Attributes

• Results-driven and detail-oriented.
• Strong interpersonal and relationship management skills.
• Ability to work independently and as part of a team.
• Highly organized with a proactive approach.