Procurement Manager

Manager - Procurement is responsible for leading and executing procurement operations across the university. This role ensures cost-effective purchasing, timely order management, efficient travel coordination, audit readiness, and stakeholder support. The position plays a key role in vendor management and institutional compliance while actively contributing to cost optimization and operational efficiency.

Vendor Management

• Identify, evaluate, and onboard vendors for all institutional requirements
• Negotiate contracts and pricing to ensure competitive cost and quality
• Maintain and review vendor performance data and resolve disputes

Order Processing

• Process purchases requisitions and raise Purchase Orders on time
• Track deliveries, coordinate Goods Receipt Note, and ensure proper documentation for payments
• Maintain an organized procurement tracker and follow up on pending approvals

Cost Optimization

• Identify and implement procurement cost-saving opportunities
• Generate monthly reports on savings achieved and budget utilization
• Support procurement budgeting and planning cycles

Travel Desk Coordination

• Oversee travel desk operations for faculty, staff, and guests
• Ensure cost-effective, policy-compliant bookings and maintain documentation
• Address travel issues and vendor escalations promptly

Audit & Compliance

• Maintain procurement documents in audit-ready formats
• Support internal and statutory audits with timely responses and data sharing
• Ensure all procurement practices are policy-aligned and transparent

Stakeholder Engagement & Support

• Liaise with internal academic and administrative teams to understand and fulfill procurement needs
• Maintain proactive communication with stakeholders to provide real-time updates
• Handle escalations professionally and resolve issues with agility

Recurring & Utility Supplies Management

• Monitor consumption trends of recurring supplies like stationery, pantry, and housekeeping materials
• Ensure timely procurement and avoid shortages/disruptions
• Maintain an accurate log of utility items and usage patterns

Cost Optimization

• Continuously evaluate opportunities to reduce procurement costs.
• Prepare reports on cost savings and budget utilization.

Skills, Qualities, and Experience

Technical Skills

- Procurement & vendor management systems (Tally and other such ERP)

- Excel & Google Sheets for data tracking

- Purchase Order and contract lifecycle management

- Inventory control & reporting tools

Skills & Qualities

- Strong negotiation & communication skills

- High attention to detail & documentation

- Time management & multitasking

- Ethical, policy-compliant, and transparent

- Stakeholder engagement across departments

- Resilient under pressure; proactive problem-solver

Experience

- 7+ years in procurement roles

- Proven vendor management and cost-saving experience

- Familiarity with educational procurement processes preferred

- Exposure to audit support and travel operations

Additional Information

• Work Schedule:

  Full-time (on-campus), flexibility required during audits or peak periods

• Additional Duties:

  As required by the Management, other tasks or projects may be assigned, depending on evolving business needs.