231 Preparing Invoices Jobs - Page 5

The luxury lighting showroom requires a comprehensive approach to operational management, encompassing accounting, inventory management, customer service, workspace design, administrative functions, point-of-sale operations, and billing procedures. Required Candidate profile We require professional communication and expertise in accounting practices. Perks and benefits 12000 to 18000 per month plus diwali bonus

Coordinate with vendors Prepare PO and WORK ORDER Follow up with vendors for deliveries, invoices, and service schedules. Draft official letters Organize and maintain records, contracts, and procurement files. Assist with documentation Email handling

Assist the sales team with managing customer inquiries, preparing quotations, and following up on leads and orders. Order Processing Maintain and update customer databases, track sales records, and ensure accurate Sales Documentation

Department: Accounts Receivable / Invoicing Shift Timing: 6:30 AM to 3:30 PM Position Summary: We are seeking a skilled AR Billing Specialist / Invoice Coordinator with experience in billing, invoicing, payroll processing, and general accounts support. This blended role involves handling invoice generation, payroll tasks, data verification, and customer coordination using Xero and internal systems, primarily supporting logistics operations. Key Responsibilities: Billing & Invoicing: Prepare and issue customer invoices based on job data and contract rates (piece/hourly/custom) accurately and on time. Verify rate applications as per customer agreements. Use Xero to draft, send, and track invoices. Collaborate with internal operations and accounts teams to ensure smooth and accurate invoicing processes and resolve discrepancies and improve processes Maintain accurate financial records and update client accounts. Verify data entry for accuracy, including invoice matching, coding, and approvals. Payroll Processing: Support weekly payroll processing for operational team and ensure compliance with internal policies and as per the award/agreements. Validate attendance, job sheets, and performance-linked pay structures. Coordinate with HR and finance teams to ensure accuracy and timely disbursal. Recordkeeping & Reporting: Maintain accurate billing, payroll, and payment records in Xero and internal systems. Generate regular reports on invoice status, payments, payroll, and adjustments. Assist with audit documentation and financial reconciliations. Support the finance team in process standardization and compliance. Assist with internal audit preparation and provide necessary documentation as and when required by the management team. Qualifications, Key Skills and Attributes: 3+ years of experience in billing, accounts receivable, or payroll (logistics sector preferred). Proficiency in Xero and MS Excel. Solid understanding of invoice structures and payroll calculations. Sound knowledge of accounting principles and practices A degree in accounting, finance, or commerce preferred. Strong attention to detail and commitment to accuracy. Must have good communication, listing skills to liaise with clients, internal managers and the team Proactive and solution-oriented approach with problem-solving skills. Excellent organizational skills with the ability to manage multiple tasks and deadlines. Preferred Experience: Exposure to containerized logistics or manpower billing environments. Experience in blended roles involving both invoicing and payroll responsibilities. Familiarity with rate-based calculations, including piece rate, hourly, and custom structures. Proven experience in end-to-end payroll processing. Strong proficiency in Employment Hero (essential). Excellent attention to detail and ability to handle sensitive information confidentially. Strong communication and problem-solving skills.

Responsibilities: * Manage sales orders from inquiry to delivery * Execute sales strategies and tactics * Prepare quotes, process orders, schedule dispatches * Follow up on payments, prepare invoices

Manohar Choudhry And Associates is looking for Admin Executive to join our dynamic team and embark on a rewarding career journey Managing incoming and outgoing communications, including emails, phone calls, and mail. Maintaining files, databases, and records in an organized manner. Scheduling appointments and meetings, and coordinating with internal and external stakeholders. Preparing reports, presentations, and other materials as required. Assisting with financial management tasks, such as tracking expenses and preparing invoices. Performing general office management tasks, such as ordering supplies and managing equipment.The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software. 1. Well versed in MS Excel 2. Take the responsibility of Work assigned and assist Managers/Partners in timely completion of work

Responsibilities: * Prepare sales invoices & credit notes * Verify invoices & debit notes * Process payments & deliver challans * Generate tax invoices & e way bills * Follow up on overdue payments Annual bonus Health insurance Provident fund Marriage & childbirth gifts Employee state insurance Accidental insurance Mobile bill reimbursements Leave encashment

Role & responsibilities Prepare and send invoices to customers as per GST rules. Follow up on pending payments and keep track of receivables. Reconcile customer accounts and fix any issues. Support the accounts team in daily tasks. Make changes to project quotations when needed. Prepare quotations and reports for duct pressure testing and other validation work. Help with any tasks given by management. Update payment receipts and send confirmations to vendors. Coordinate with site supervisors for measurements and billing-related discussions. Prepare billing documents in advance. Reconcile quantities for all projects. Prepare project handover reports. Create delivery challans and E-Way bills with the help of the Purchase Department. Talk to clients on-site or over the phone to solve queries and ensure their needs are met. Handle front desk work like attending calls, preparing job files, and maintaining daily staff movement records. Preferred candidate profile Education: - Bachelor's degree in Engineering, Business Administration, or a related field. Experience: - Freshers with GST Knowledge preferred. - 0-2 years of experience in project management, accounts, or a related field. - Experience in handling GST, invoicing, and payment tracking is desirable. Skills: - Good communication and interpersonal skills. - Proficiency in MS Office, particularly Excel. - Ability to work independently and as part of a team. - Basic knowledge of GST and accounting principles. Personal Qualities: - Proactive and result-oriented. - Strong problem-solving and analytical skills. - Ability to prioritize tasks Ideal Candidate: - A detail-oriented and organized individual with experience in project management and accounts. - Strong communication skills and ability to work with clients and internal teams. - Proficient in relevant software and tools, with a willingness to learn and adapt to new systems.

Must have Experience as UK BOOKKEEPING. Job description of Account Finalization:- Managed the accuracy and timely processing of quarterly VAT Returns of UK client companies Managed the accuracy and timely processing of quarterly VAT Returns of UK clients companies. Created and maintained a record of total sales and VAT collected, plus a record of total purchases and VAT paid Created and maintained all records of Sales, Purchases, and Expenses and recorded them in their respective accounting heads. Recorded and maintained Sales, Payrolls, and Revenues of Business Clients. Prepared Vat reports of UK companies quarterly and communicate with clients to file them in a timely manner. Recorded Bills, Invoices and review them for VAT collected and VAT paid. Maintained general ledger accounts by creating journal entries, reconciling accounts receivable, preparing monthly accruals, and analyzing and reconciling accounts payable ledgers. Adhered to financial procedures & finalization of accounts as per statutory requirements and financial & operational controls to improve the P&L scenario. Performing categorization & executing reconciliations of bank transactions on weekly & monthly basis. Preparing invoices and raising bills on monthly basis and Writing emails for month-end queries and resolving through emails. Facilitating payroll coordination, month-end close works, financial reporting, general ledger management, account payable/receivable processing, and meeting daily team quality requirements. Reviewing day-to-day processing of Accounts Payable & Receivable Transactions to ensure that organizational finances were maintained in an effective, up-to-date, and accurate manner. Reconciling accounts, creating, documenting, and posting complex journal entries; recording various intercompany transactions and cost allocations.

Location:- Gurgaon, Noida, Alwar, Baroda, and Jaipur Permanent Work from home 5 Days Working UK Shift BOOKKEEPING: JD- Managed the accuracy and timely processing of quarterly VAT Returns of UK clients companies Managed the accuracy and timely processing of quarterly VAT Returns of the UK clients companies. Created and maintained a record of total sales and VAT collected, plus a record of total purchases and VAT paid Created and maintained all records of Sales, Purchases, and Expenses and recorded them in their respective accounting heads. Recorded and maintained Sales, Payrolls, and Revenues of Business Clients. Prepared Vat reports of UK companies quarterly and communicate with clients to file them in a timely manner. Record Bills, Invoices and review them for VAT collected and VAT paid. Maintained general ledger accounts by creating journal entries, reconciling accounts receivable, preparing monthly accruals, and analyzing and reconciling accounts payable ledgers. Adhered to financial procedures & finalization of accounts as per statutory requirements and financial & operational controls to improve the P&L scenario. Performing categorization & executing reconciliations of bank transactions on weekly & monthly basis. Preparing invoices and raising bills on a monthly basis and Writing emails for month-end queries and resolving through emails. Facilitating payroll coordination, month-end close works, financial reporting, and general ledger management accounts payable/receivable processing and meeting daily team quality requirements. Reviewing day-to-day processing of Accounts Payable & Receivable Transactions to ensure that organizational finances were maintained in an effective, up-to-date, and accurate manner.

We are looking for a Back Office Executive to handle data entry, documentation, and support tasks. The ideal candidate should have good computer skills, attention to detail, and the ability to manage records and internal coordination efficiently.

Roles and Responsibilities Handling Accounts Billing Quotations Preparing Invoice data maintain sending email to clients Desired Candidate Profile JOB LOCATION OKHLA 6 DAYS WORKING

We have Opening for Logistic Executive at Navi Mumbai Location (Koparkhairane) Handling Data Process/Documentation Good Communication skills Mail Communication System Knowledge(Advance Excel Expert) Knowledge of store/Warehouse Knowledge of Inward/Outward process (Dispatches) GRN Process Education-Graduation/Post Graduation Experience- 01 to 05 Years Skills- Advance Excel/Dispatch/GRN Working Days- 06 Days For Female- General Shift For Male- Rotational Shift CTC- upto 3.5 LPA (Depend on Interview Round)

•Creating and submitting invoices based on services or products provided to clients •Entering and maintaining billing data in accounting software or systems * Must have experience in Finsys Software Required Candidate profile •Creating and submitting invoices based on services or products provided to clients •Entering and maintaining billing data in accounting software or systems * Must have experience in Finsys Software

Seeking a detail-oriented Back Office Cum Billing Executive to manage billing, data entry, customer communication, and daily operations support. Requires computer proficiency, strong English skills, and accuracy in documentation and reporting. Health insurance

1. Sending mail to clients with tally ledger outstanding 2. Providing VRF (Vendor Registration Details on mail) to clients for billing reference 3. Calculation of TDS deduction at the time of payment 4. Prepare GST Calculation sheet 5. C form collection and prepare the statement for issuing E1 form 6. Checking Expenses of field staff as per companys rule. 7. Preparation of Debit note and Credit notes. 8. Preparation of Invoices / Delivery of ordered materials 9. Monthly complete statutory payments and returns as per govt. norms. 10. Recovery of payment and collection and follow up on phones and mails 11. Ledger Scrutiny of debtors and creditors 12. Bank Reconciliation 13. Day to day a/c entries 14. JV, Bank & Cash Payment vouchers, Calculation of Vat 15. Inventory control of store with proper system & costing 16. He should be capable to work independently, without error, work oriented, accept team work,

Dear candidate Hiring for Billing Executive in Kundli. salary - 20-25k Software - Busy interested candidate call on 8222829929

- Responsible for preparing invoices, verifying accuracy of billing data, and resolving discrepancies. - Collaborates with sales and accounts departments to ensure timely billing and payment collection. - Maintains records of transactions and generates reports. - Requires attention to detail, proficiency in billing software, and strong communication skills.

Assistant Manager / Manager Finance & Accounts Location: Mohali, Punjab Company: Aerial Telecom Solutions Pvt Ltd. Job Description: We are looking for an experienced Finance & Accounts Professional to join our team at Mohali. The ideal candidate should have hands-on experience in accounts receivable in billing and invoicing for telecom Companies, specifically for Reliance Jio projects. Key Responsibilities: Prepare and manage invoices. Ensure accurate and timely billing in accordance with contractual terms. Coordinate with internal teams and the client for verification and validation of billing details. Maintain billing trackers and financial records. Follow up for payment collection and resolve discrepancies, if any. Support the finance team with month-end closing activities. Ensure compliance with company policies and relevant accounting standards. Desired Candidate Profile: Qualification: Graduate (preferably in Commerce, Finance, or related field). Experience: Minimum 5+ years in billing & invoicing; experience with Reliance Jio projects is a must. Strong understanding of telecom invoicing processes Proficient in MS Excel and accounting software, Tally. Good communication and coordination skills.

Key Responsibilities: Float enquiries and coordinate with vendors/suppliers for procurement of materials and services. Track purchase orders, follow up for timely deliveries, and ensure records are regularly updated. Liaise with accounts and vendors to ensure timely processing of payments and resolve discrepancies. Maintain comprehensive records of project documentation including Purchase Orders (POs), Invoices, GRNs, and vendor files (hard and soft copies). Assist in preparing and maintaining daily attendance, leave records, and other office registers. Support the preparation, submission, and follow-up of tender documents on government portals such as GeM, CPPP, IREPS, and eProcurement. Compile and organize necessary documents, certificates, and information required for bid submissions. Draft professional emails, official letters, and internal communications. Prepare MIS reports, payment tracking sheets, and procurement status updates for internal review. Follow up with vendors for quotations, delivery timelines, and any required clarifications. Ensure organized documentation for audits, inspections, and internal reviews. Coordinate with internal teams to ensure smooth administrative and procurement operations. Support scheduling of meetings, preparation of Minutes of Meeting (MoM), and other administrative tasks. Required Skill Set: Excellent written and verbal communication skills. Strong coordination and follow-up capabilities. Working knowledge of government e-tendering platforms (GeM, CPPP, eProcurement, IREPS) is a strong advantage. Proficient in MS Office tools: Word, Excel, Outlook, PowerPoint. Effective time management, multitasking, and organizational abilities. Basic understanding of procurement processes and documentation. Ability to handle sensitive information with integrity, confidentiality, and professionalism. Preferred Qualifications: Graduate in any discipline (Commerce/Business/IT preferred). Familiarity with procurement workflows and documentation standards. Experience working in an administrative, procurement, or tender support role.

Designation : Executive / Sr. Executive Key Responsibilities: Prepare and issue invoices to clients based on services rendered or products sold. Review and verify accuracy of billing data and resolve any discrepancies. Process and track payments, ensuring they are recorded correctly in our financial systems. Collaborate with internal departments to gather necessary billing information and resolve any billing-related issues. Generate and maintain billing reports for auditing purposes. Provide excellent customer service by addressing billing inquiries and providing timely solutions. Qualifications and Skills Bachelors degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience. Strong understanding of billing and accounting principles. Proficiency in billing software and Microsoft Office Suite (Excel, Word, etc.). Excellent attention to detail and accuracy. Strong organizational and time-management skills. Effective communication and interpersonal skills. Ability to handle sensitive information with confidentiality.

JOB DESCRIPTION Location: CIPL , Thiruvallur Job Title: Order Analyst Department: Supply Chain Reports: D&O Manager JOB PURPOSE: The Order Analyst contributes by providing communication, transaction and data management to cross functional team thereby meeting business requirements. The job purpose is to primarily work with Master Production Scheduler, Order Management, Assembly, Shipment and Outbound transportation team for timely shipment planning and execution. Must ensure dealer orders are received, tracked, checked and processed for defect free invoicing to the dealer/ customer JOB DUTIES: Order analyst primary duties consist of validating all order punched by dealer Order validation and Sale order creation Production Order creation and release for manufacturing operations Work with assembly operations to track machine readiness as per shipment schedule Work with transportation team for timely placement of trucks aligning to shipment schedule Invoice processing as per order received and the machine ready for shipment Perform invoicing for scrap which are transported by scrap dealer Sale Mode invoicing for the parts which are sold to suppliers Generate the daily / weekly reports to Cross functional team on all open issues BACKGROUND/EXPERIENCE: Order Analyst may qualify for the positions with a bachelors degree. Need Minimum 2 years of experience in Supply chain field such as Documentation, Invoicing and Warehousing in an ERP environment Should have basic knowledge in ERP systems Need better communication skills, Critical thinking Skills and Problem-solving skills. Strong Excel skills (proficiency in pivot tables, v lookups, and “if” statements) Strong analytical skills – able to identify anomalies in data and solve them quickly and effectively Ability to manage multiple tasks simultaneously with excellent follow-up and attention to detail

Invoicing Profile with Excel Experience

We are seeking an experienced and dedicated Account Executive to join our dynamic team. The ideal candidate will have a strong background in accounting, excellent client service skills, and a keen interest in leveraging technology and modern systems to improve business processes. A passion for innovation and a proactive approach to problem-solving is essential. Manage invoicing function, having sound knowledge of e-invoice and e-invoicing portal in accordance with GST regulations like IRN, Acknowledgement number, QR code. Should have sound knowledge of tally especially with regards to recording of sales entries as well as issuance of invoices via tally itself. Issue and manage credit notes efficiently and accurately. Prepare and dispatch invoices, and actively follow up on pending payments. Maintain accurate and up-to-date records of invoices. Act as a liaison between clients and internal teams to ensure clear and effective communication. Handle client queries via phone calls and email in a timely and professional manner. Support internal teams with data and insights to facilitate better decision-making. Expected Skill Set: Should have 1 to 3 years experience in General Accounting with main focus on invoicing. Educational Qualification: Bcom, BBA, MBA. Good communication skills. Proficiency in MS Excel with hands on knowledge of Excel functions like Vlook up, sumifs, Pivot tables etc. Experience : 1-3 Years Location : Bangalore

Responsibilities: *FOR ACCOUNTANT JOB: Prepare sales invoices, credit notes & debit notes using Tally ERP/Prime. * FOR SALES EXECUTIVE : Field sales & generate business , meet client and build relationship. Travel allowance