231 Preparing Invoices Jobs - Page 4

Roles & Responsibilities of an Accounts Receivable Executive 1. Payment Receipt & Recording Invoice Matching: Payments are recorded against the correct invoices to avoid discrepancies. Payment Methods: Track payments in ERP System on amounts received via bank transfers, or other methods. Auto-Posting: Ensuring payment entries in ERP System are passed Manual/automatically posted to respective customer accounts. 2.Credit Note & Debit Note accounting Ensure the credit note request is valid (e.g., product returns, overbilling) and validate the reason for issuing the debit note. Ensure approval is obtained in accordance with policies and procedures. Process the credit note against the correct invoice in the ERP system and Notify customers and ensure timely recovery of the additional amount. Process the Debit Note in accordance with established policies, obtain approval, communicate with the customer, and collect the amount. Ensure correct GST, TDS, or any tax adjustments are made. Coordinate with auditors & internal teams for compliance checks. 3. PDC Deposit Receive PDCs from customers as per agreed payment terms. Monitor due dates and ensure cheques are deposited on time. Update ERP/PDC tracker once the cheque is cleared. Handle bounced cheques by promptly notifying customers and acting based on established policies while communicating with all stakeholders. Ensure compliance with internal policies and regulatory guidelines. Track incoming payments and update records accordingly. Ensure all payments are correctly allocated to respective invoices. 4. Cash & Bank Reconciliations Track incoming payments and update records accordingly. Ensure all payments are correctly allocated to respective invoices. 5. Customer Ledger Maintenance Each customer has a dedicated ledger within the ERP system. Payments received are updated in real time, showing outstanding balances. Adjustments, write-offs, or refunds are recorded for audit purposes. 6. Reconciliation & Aging Analysis Bank Reconciliation: The ERP system reconciles received payments with bank statements. Aging Reports: Generates reports on overdue payments, categorizing them by 30, 60, 90+ days . Discrepancy Resolution: Any short payments, deductions, or mismatches are flagged and reviewed. 7. Reporting & Documentation Prepare accounts receivable reports for management. Maintain detailed records of all transactions for audit and compliance purposes. 8. Payment Collection & Follow-up Monitor customer accounts for delayed payments. Follow up with customers via calls, emails, or reminders to ensure timely payments. 9. Auto Reminders & Alerts ERP or other software ensure can send automated reminders via emails or SMS for overdue payments. Escalation Alerts for non-payment beyond a certain period. 10. Incentive Calculation Reviewing the companys incentive policies for field executives (e.g., Quantity-based, or performance-driven incentives) ... Gathering sales or performance data (Secondary data) from Sales force, ERP, or sales reports. Cross-checking targets achieved against predefined incentive criteria and applying the correct formulas based on achievement levels (e.g., percentage-based, slab-wise, or fixed bonuses) and any Adjusting incentives for deductions like penalties, returns, or policy non-compliance Ensuring tax deductions (TDS) are applied correctly. Preparing incentive payout reports for management approval and coordinating with payroll or finance teams to ensure timely disbursement. 11. Coordination with Other Departments Work closely with the sales teams or Support team to resolve customer payment issues. Collaborate with auditors during financial audits. 12. Compliance & Legal Ensure compliance with financial regulations and company policies. Handle disputes and escalate legal matters if necessary.

Position: Business Operations Analyst Experience: 1 to 3 Years Location: Hyderabad Company: SHI Locuz Qualification: MBA in Finance lnterview Mode: Face 2 Face Preferred: Immediate Joiners Only Job Summary: SHI Locuz is looking for a dynamic Business Operations Analyst with 1 to 3 years of experience to support operational efficiency through MIS reporting, cost tracking, billing processes, and client coordination. The ideal candidate will have strong analytical skills, advanced Excel certification, and a finance background. Key Responsibilities: Generate and maintain accurate MIS reports for performance tracking Monitor and analyze operational costs to support budget planning Manage client coordination for smooth project execution Oversee billing processes and ensure timely invoicing Leverage advanced Excel skills for data analysis and reporting Key Requirements: MBA in Finance with 1 to 3 years of relevant experience Good in Excel with strong data-handling skills Experience in MIS reporting, cost monitoring, billing, and client handling Excellent communication and interpersonal skills Interested Candidates Can share their resumes to priyanka.p@locuz.com

Role & responsibilities Payment follow-up with stockist Collection Accounting from Debtors Identifying Short Payments if any & Follow-up Periodic Customer Account Reconciliation Reconciliation Entries in SAP Maintain accounts receivable records up to date. Preferred candidate profile Any Graduate Candidate is preferable. Good Communication skills. Candidate with well-known SAP knowledge in billing. Proficiency with Microsoft Office (Excel, Word) Male candidates preferred.

Role & responsibilities Payment follow-up with stockist Collection Accounting from Debtors Identifying Short Payments if any & Follow-up Periodic Customer Account Reconciliation Reconciliation Entries in SAP Maintain accounts receivable records up to date. Preferred candidate profile Any Graduate Candidate is preferable. Good Communication skills. Candidate with well-known SAP knowledge in billing. Proficiency with Microsoft Office (Excel, Word) Male candidates preferred.

Prepare financial reports using Tally Prime software Manage taxes -GST, EWB & CN Conduct bank reconciliations regularly Process sales & purchase entries accurately Material inward & outward coordination Quotation preparation Multiple firm operations

Role & responsibilities Maintain day-to-day accounting entries such as sales, purchase, expenses, receipts, and payments . Prepare and verify invoices, bills, and vouchers for accuracy and compliance. Assist in bank reconciliations , tracking transactions and matching balances. Handle GST entries, filings , and other statutory compliance support. Monitor and update accounts payable and receivable ledgers . Support in preparation of monthly reports, ledgers, and balance sheets . Maintain records of TDS, petty cash, and supporting documents . Coordinate with auditors and provide necessary documentation during audits. Assist the senior accountant in finalization of accounts and internal reporting. Ensure timely data entry and accuracy in accounting software like Tally/Zoho/Busy. Preferred candidate profile Knowledge of Tally ERP / MS Excel Basic understanding of accounting principles (Journal, Ledger, P&L, Balance Sheet) Familiar with GST, TDS, bank reconciliation Attention to detail and good numerical ability Team collaboration and reporting skills B.com/M.COm/MBA in Finance Required Immediate Joiners Required Female Preffered

Role & responsibilities 1. Daily preparation of outward invoice and follow up of outward materials 2. Maintaining receipt of inward material from other hubs 3. Arranging for daily delivery of materials from hub to Customers 4. Coordinating and scheduling trucks for pickup and delivery of goods 5. Report to warehouse in charge on daily basis 6. Preparation of Outward Invoice & Physical check of Stock. 7. E - Way Bill Share your CV to ----- nakul.mk@slgroup.in Preferred candidate profile 1. Male candidates will be preferred with work experience in Tally / SAP 2. SAP Experience will be an added advantage. Perks & Benefits PF, ESI / Medical Insurance, Performance Bonus, Performance Incentives

Responsibilities: Prepare and generate invoices Coordinate with operations and dispatch teams Assist with reconciliation of accounts Support monthly closing processes and reporting Scanning of invoices Reconciliation of billing data Provident fund

Location: Patalganga Qualification: Any graduate Experience: 3yrs & above Job Disciption: 1.Handled Billing invoicing, 2.Report preparation 3.Client coordination, good at Excel Interested caniddates share there CV on tina.naik@cr3.group

Role & responsibilities: Outline the day-to-day responsibilities for this role. Billing activities Preferred candidate profile: Specify required role expertise, previous job experience, or relevant certifications.

Responsibilities: 1) Handle GST filings and related compliance. 2) Calculate and file TDS returns & maintain relevant records 3) Work with Tally Prime for accounting entries, ledger maintenance, and reporting 4) Generating E- Invoices & E-way Bill Health insurance

As an Executive Finance, you will; Manage end-to-end sales and purchase invoicing , ensuring accuracy and compliance with applicable tax regulations (especially GST). Maintain and organize invoice-related documentation for internal records and audit purposes. Coordinate with clients and vendors for invoice clarifications, payment follow-ups, and resolving discrepancies. Process and monitor accounts payable and receivable transactions. Support in monthly reconciliation of accounts and preparation for internal/external audits. Assist in maintaining the general ledger and preparing Excel-based reports or dashboards. Collaborate with the finance team to ensure timely billing, payment tracking , and reporting. Skills Required Strong understanding of basic accounting principles and invoice workflows. Hands-on experience with GST application and compliance in invoicing. Proficient in MS Excel , especially using functions like VLOOKUP, Pivot Tables , and data reconciliation tools. Ability to handle invoice volumes efficiently , with strong attention to detail. Good communication skills for liaising with internal teams, clients, and vendors. Willingness to take initiative, own responsibilities , and learn new processes. Experience in working with accounting software or ERP tools is an added advantage.

Job Description We are seeking a detail-oriented and proactive Finance Executive to join our finance team. The ideal candidate will have hands-on experience in invoice accounting, employee reimbursements, advance and customs payments, vendor and general ledger (GL) reconciliation, and proficiency in SAP and Microsoft Excel. Key Responsibilities Invoice Accounting: Process and manage vendor invoices, ensuring accurate entry into the SAP system and timely payments. Employee Reimbursements: Review and process employee reimbursement claims, ensuring compliance with company policies and timely disbursement. Advance & Customs Payments: Manage and process advance payments and customs-related transactions, ensuring accuracy and compliance with regulatory requirements. Vendor Reconciliation: Perform regular reconciliation of vendor accounts, addressing discrepancies and ensuring accurate financial records. GL Reconciliation: Reconcile general ledger accounts, ensuring accuracy and completeness of financial data. SAP Proficiency: Utilize SAP for various accounting functions, including invoice processing, payment processing, and financial reporting. Excel Expertise: Employ advanced Excel functions (e.g., VLOOKUP, PivotTables) for data analysis, reporting, and reconciliation tasks. Preferred Qualifications Education: Bachelors degree in Accounting, Finance, or a related field. Experience: Minimum of 4 years in a finance or accounting role, with specific experience in invoice accounting, reimbursements, and reconciliations. Technical Skills: Proficiency in SAP and advanced Microsoft Excel skills. Analytical Skills: Strong attention to detail with excellent analytical and problem-solving abilities. Communication Skills: Effective verbal and written communication skills.

Manage sales, purchase, receipts, and payment data in Tally Prepare bank reconciliation statements, generate debtors & creditors statement Process invoices, expense forms, & payment request Handle petty cash & prepare bill GST working and filing Proficiency in Tally, advanced excel is must. Ensure compliance with statutory requirements for taxes such as Service Tax, TDS, and Professional Tax

Responsibilities: Must have experience in CA Firm * Prepare GST returns & filings * Calculate TDS & GST amounts * Reconcile bank statements & prepare purchase/sales entries * Ensure accurate financial records using Tally ERP software

Bank book reconciliation Stock statement preparing. Every month Filling of TDS returns, GST annual returns, GSTR-1, GSTR-3B, & GSTR-2. Income tax calculations for employees & Direct Required Candidate profile B.COM/M.COM/MBA Exper : 1 to Age : 23 to 25 Good communication skills

Ensure that the Hard Copy of DTN from the field team with all supporting documents in original have been received within a stipulated time frame not exceedingly more then 1-2 days from the date of completion of the Job, subject to in any special case from the date of completion of the Job. Follow up with the team for any pending SO list for Timely billing. Pull out the Sales Order report and billing cockpit report to ensure that billing at Mundra is done timely without any delays. Co-ordinate and provide support to the billing team in case they need help with some DTN or billing perspective. Ensure that the team has dispatched the invoices to the clients on a regular basis . Preparation of Sales Invoices as per Contract or Preapproval, Set of Three each bills; two sets for our official purpose & remaining one for the client with one xerox copy of our sales invoices for acknowledgement, Scanned Copy of Invoice with complete set to be emailed to client, Sending hard copies to the client of sales invoices along with supporting documents. Proper Filing of Bills at our end, Incoming Payment Posting, Regular Follow up for timely payments from the client, Exchange of Monthly / Weekly Outstanding Statement with the Client or as per requirement. Follow-up for Work order from the clients ,follow up for payment, attending queries other requirement by client. Preparation of sale invoice for Private load vehicle, follow up for LR soft and acknowledgement copy and maintaining data on one-drive for smooth work. Reconciliation of Account Statement from the client time to time, Internal GL Reconciliation. Working on Monthly & quarterly reconciliation of 26AS for the FY. Weekly review on outstanding & if required with the Auditor for smooth cash flow. To Attend Client Queries over phone, emails regarding billing issues if any. To ensure the bill booking towards the Storage Charges once the subsequent job is over etc. based on space report and inventory sheet. Timely acceptance of DTN through Rydon Portal so that billing can be done at the earliest. Working Internal Reconciliation of Reimbursement GL i.e. Custom duty, transportation and material handling with payable team. Acceptance of DTN on Rydon Billing Cockpit, Dispatch of Invoices & Booking of invoice at client end status updating on Rydon Portal. Working of TDS Reconciliation for billing purposes. Attending audit requirement and solve queries raised by auditors. Coordinating for contract related work for the clients. Collaborate with operations to gather billing inputs and resolve discrepancies. Streamline data from logistics, inventory, and oil & gas services to prepare precise invoices. Monitor service agreements and ensure adherence to billing terms. Develop and maintain processes linking field operations to the billing team. Serve as the escalation point for complex billing issues. PREFERABLE: Experience in credit, collections and accounting. Good knowledge of SAP preferable. Superior spreadsheets skills and a good knowledge of Microsoft Excel. Male candidates will be preferred due to location.

Role & responsibilities The person needs to have a good working knowledge of excel. The person should have experience in dispatch of documents / parcels through couriers may be has previous experience of working in the dispatch section. Should be able to generate online air way bill on couriers portal (like DHL, FEDEX, ARAMEX ETC) Should be smart and proactive Should have experience of handling order tracking and parcel documents Checking and verifying all documents. Have good experience in dispatch, courier management with documentation. Should have hands on any software and excel Preferred Male Candidate Only with Immediate Joinee for Bhiwandi location.

We are looking for a Debt Collector to join our dynamic team in Mumbai. As part of our collections department, you will be responsible for recovering outstanding debts from customers while maintaining respectful and effective communication. Provident fund

INVAS Technologies is looking for Administration Executive to join our dynamic team and embark on a rewarding career journey 1. Managing incoming and outgoing communications, including emails, phone calls, and mail. 2. Maintaining files, databases, and records in an organized manner. 3. Scheduling appointments and meetings, and coordinating with internal and external stakeholders. 4. Preparing reports, presentations, and other materials as required. 5. Assisting with financial management tasks, such as tracking expenses and preparing invoices. 6. Performing general office management tasks, such as ordering supplies and managing equipment. Knowledge of CRM/ERP, MS Office suite, vendor creation activity, GeM portal operation

IMAGE MOBILES AND COMPUTERS is looking for Administration Executive to join our dynamic team and embark on a rewarding career journey Managing incoming and outgoing communications, including emails, phone calls, and mail. Maintaining files, databases, and records in an organized manner. Scheduling appointments and meetings, and coordinating with internal and external stakeholders. Preparing reports, presentations, and other materials as required. Assisting with financial management tasks, such as tracking expenses and preparing invoices. Performing general office management tasks, such as ordering supplies and managing equipment. The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software.

Managing incoming and outgoing communications, including emails, phone calls, and mail. Maintaining files, databases, and records in an organized manner. Scheduling appointments and meetings, and coordinating with internal and external stakeholders. Preparing reports, presentations, and other materials as required. Assisting with financial management tasks, such as tracking expenses and preparing invoices. Performing general office management tasks, such as ordering supplies and managing equipment. The ideal candidate should have strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office and other office software.

About the role The Vendor Accounting Operations Team Assciate will work closely with the Vendor Accounting Assistant Manager to enable issuance and processing of PO based vendor invoices, Non-PO vendor invoices, and Freight Invoices Role & responsibilities - Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures - Prepare service entry in SAP after receiving tax invoice - Verify service entry voucher and authorized signatory approval - Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarificaitions - Ensure invoices are parked and posted in SAP within defined timeline. - Handling of vendor portal for processing of invoice - Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies - Support payment processing activities, including verifying payment details and preparing payment batches - Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner - Coordinate with GL accounting team for provision entries to be posted in the ERP - Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance. - Coordinate with scanning officials for archiving of documents at plant - Provide administrative support to the vendor accounting team, including data entry, and document management - Collaborate with team members to achieve departmental goals and objectives - On Third Party Payroll Preferred candidate profile - Immediate Joiners Qualification- - Bachelor's degree in Accounting, Finance, or a related field Experience - - 0 to 1 years of previous experience in accounting or finance field, - - Familiarity with basic accounting principles and processes is advantageous

Responsibilities: * Prepare accurate bills using tally software * Maintain customer records and payments * Ensure timely invoice generation and Eway bill/E invoice * billling and purchase/sales entry * Collaborate with sales team on pricing.

Job Description (JD) for a B.Com graduate in an Invoicing and Billing Executive role: Job Title: Executive - Finance Department: Finance & Accounts Reports To: Finance Controller Qualification: B.Com or equivalent Experience: 0-1 year in invoicing, billing, or accounts receivable Location: Bangalore (HSR Layout) Job Summary: We are seeking a detail-oriented and organized Invoicing & Billing Executive to manage and streamline our billing operations. The ideal candidate will be responsible for preparing accurate invoices, maintaining billing records, ensuring timely dispatch, and coordinating with internal teams and clients to resolve billing-related queries. Key Responsibilities: Generate and issue accurate invoices to clients based on agreed terms and contracts Ensure all billing data is complete, correct, and complies with applicable tax laws (GST, TDS, etc.) Monitor accounts receivable and follow up with clients for payments as needed Reconcile invoices with purchase orders, delivery notes, or project completion documents Maintain billing records and update client master data as per changes Coordinate with the sales and operations teams to resolve discrepancies Assist in month-end closing and audit requirements Ensure timely submission of invoices via email, courier, or client portals Maintain strong documentation and filing for audit and compliance purposes Generate periodic billing and collection reports for management Website: https://www.cielhr.com Please share your updated cv: anindita.b@gmail.com