Billing Specialist

Key Responsibilities:

1. Billing & Invoicing

• Prepare and issue invoices to customers (corporate and individual) as per approved job files and supporting documents.
  
• Verify job costing, purchase orders (POs), and approvals before invoice generation.
  
• Ensure invoices comply with GST and company accounting standards.
  
• Maintain a billing tracker for domestic, international, and corporate accounts.
  

2. Accounts Receivables Management

• Monitor outstanding payments and ensure timely collection from customers and agents.
  
• Follow up on overdue invoices through calls, emails, and coordination with sales/operations teams.
  
• Record receipts and reconcile with customer ledgers.
  
• Prepare AR aging reports and share periodic collection status with management.
  

3. Documentation & Compliance

• Ensure all invoices are supported with proper job documentation (delivery note, acknowledgment, etc.).
  
• Maintain records for GST, credit notes, and debit notes.
  
• Support internal and external audit requirements.
  

4. Coordination

• Liaise with corporate clients for invoice submission and payment updates.
  
• Coordinate with operations for job completion status and billing accuracy.
  
• Collaborate with sales and finance teams to resolve billing disputes or short payments.
  

5. Reporting

• Prepare weekly and monthly AR reports (aging, collection summary, pending billing, etc.).
  
• Highlight long outstanding cases and support management in collection strategy.
  

Key Skills & Competencies:

• Strong knowledge of

  Accounts Receivables

  and

  Billing process

• Good understanding of

  GST, TDS, and Credit Note

  processes
• Proficiency in

  MS Excel, Tally, or ERP software

• Attention to detail and accuracy in documentation
  
• Strong follow-up and communication skills
  
• Ability to coordinate across departments and clients